Grant Accounting/Payroll Clerk

Education and Experience: A High School diploma or GED, or higher and two (2) years clerical experience involving some accounting support or payroll duties.

Licenses and Certificates: None

Under general supervision, perform specified standard accounting clerical payroll processing, collection, disbursement, purchasing or bookkeeping work, may include that which is associated with a grant and/or contract. 

Perform standard accounting and/or payroll documentation and processing related to accounts payable and receivable, may include those associated with a grant and/or contract. Involves: Prepare reimbursement billing invoices and posting to General Ledger, review grant refund claims and invoices for accuracy, enter transactions in automated financial management and inventory systems, and audit monthly vendor statements. Decrease, increase, cancel or close purchase orders, process customer deposit refunds and rebates, maintain files of purchase orders, requisitions and all other documents. Verify availability of funds for purchases, record work orders, tag, log and audit equipment. Review for accuracy and enter requisitions for supplies, materials and services in computer based financial system. Initiate processing and post vendor payments. Gather, record, reconcile and consolidate cashier reports and deposit slips, prepare daily deposits, reconcile credit card reports, enter codes for billed items, initiate collection process for returned checks, review invoices for accuracy and enter transactions. Bill, collect, record and account for miscellaneous billing of fees and service charges. Create and process journal entries for revenue received and petty cash. Monitor payments and prepare deposits. Process lockbox payments, post data electronically, post and record totals to ledger and related record keeping files. Verify and reconcile daily petty cash disbursements, receive funds from courier, identify and address shortages and notify appropriate requester.

Maintain payroll records and provide Accounting Staff support, may include those associated with a grant and/or contract. Involves: Gather data and review time and attendance sheets for each grant related employees. Prepare, calculate, balance and data enter time reports for proper documentation. Provide current and projected personal services or other expense data for use by those who engage in budget preparation and reimbursement.   Perform duties of coworkers if necessary to ensure continuity of operations. Dispense requested supplies and requisition replacements for depleted stocks. Answer phones, compose and type correspondence, and perform other clerical duties as assigned. Answer questions and provide information regarding grant, if assigned. Conduct research by gathering information from files and prepare documenting paperwork or forms as needed. Maintain and update computerized or hard copy records.