Office Administrator - USA - PHOENIX - SAFWAYATLANTIC - R26-08625

At BrandSafway, we know our employees are our greatest asset, which is why we give them the tools, training, and resources to be successful. Come join our growing team!

Job Summary: 

The Office Administrator supports daily business operations by managing administrative, payroll, accounting, and documentation processes. This role ensures accurate recordkeeping, timely processing of invoices and payroll, and effective coordination between internal teams to maintain efficient office and customer support functions. 

Key Responsibilities: 

• Maintain visibility of tasks within the system and update statuses regularly. 
• Assist with obtaining PCard reconciliations. 
• Request vendor setups when required. 
• Acquire daily timesheets and transition them to weekly timesheets as needed. 
• Verify payroll information, including trade code, union affiliation, and apprentice status where applicable. 
• Perform payroll submission and distribution duties. 
• File timesheet backup documentation according to established timekeeping procedures. 
• Confirm accurate and thorough completion of all activities related to servicing customers from contract creation through billing. 
• Collaborate with contracts, management, and billing staff to ensure orders flow properly and assist with delayed or missing items. 
• Generate Purchase Order numbers for material requests from the Branch. 
• Source and procure required job materials from approved vendors, ensuring the best value through competitive pricing and cost-effective purchasing practices. 
• Document and file records according to BrandSafway standards. 
• Maintain reports and forms necessary for the position. 
• Prepare for audits through note-taking, accurate documentation, and proper record retention. 
• Perform other organizational and clerical support duties as assigned. 

Qualifications: 

• High school diploma or equivalent required. 
• One year of relevant experience preferred; accounting experience is a plus but not required. 
• Proficiency with Microsoft Office Suite, including Excel, Outlook, PowerPoint, and Word. 
• Strong verbal and written communication skills. 
• Strong mathematical aptitude. 
• Excellent clerical and administrative skills. 
• Strong problem-solving and analytical abilities. 
• Effective time management and organizational skills. 

BrandSafway offers a competitive benefits package that includes medical, dental, vision, life and disability insurance along with a generous 401k plan. About Us: BrandSafway is a leading global provider of access, specialized services, and forming and shoring solutions to the industrial, commercial and infrastructure markets. Through a network of ~340 strategic locations across 25 countries and ~40,000 employees, BrandSafway delivers a full range of industrial service solutions. BrandSafway supports maintenance and refurbishment projects as well as new construction and expansion plans with unmatched service from expert local labor and management. Today’s BrandSafway is At Work For You® — leveraging innovation and economies of scale to increase safety and productivity, while remaining nimble and responsive. BrandSafway, including its subsidiaries, is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, religion, gender, marital status, sexual orientation, age, disability, special disabled or veteran status. Notice to all potential job candidates: Please be advised that BrandSafway will never require or ask for any fee from you in exchange for being considered, hired, promoted, transferred or having ongoing employment with us. It is a violation of our Code of Conduct if any employee requests any money or fee from you in exchange for tentatively special treatment or consideration. If anyone, regardless of whether an existing employee, or anyone else, requests payment of any fee in exchange for being hired into our company, you may confidentially contact our HR Compliance department at [email protected] and provide the name of the individual and any other documentation or proof of such an act.