Capital Improvement Manager

The City of West Sacramento is looking for a decisive, driven leader to take the helm of one of the most dynamic roles in our Capital Projects Department. The Capital Improvement Manager doesn't just oversee infrastructure projects they own the full lifecycle, from first budget line to final close-out, and bring the financial acumen and follow-through to see every commitment through to completion. Reporting to the Director of Capital Projects, this role manages a broad and consequential portfolio: capital and infrastructure project delivery, citywide facilities, vehicle and equipment master planning, and ADA transition planning  with direct accountability for portfolio-level revenue and expense tracking. This is a role for someone who thinks programmatically as much as tactically, who can move fluidly between strategic financial oversight and the granular administrative work that keeps projects on track. 

Beyond the numbers, this role is highly visible. The successful candidate will represent the City in front of residents and stakeholders, lead community outreach efforts, and confidently navigate off-hour meetings and public presentations. It demands someone comfortable being the face of a project  someone who can turn a room of concerned citizens into engaged partners. The Capital Improvement Manager is a direct driver of the City's growth, translating infrastructure investment into real outcomes for the community. We're looking for a bold, eager leader ready to bring decisive judgment, genuine ownership, and a service-first mindset to this work.

DEFINITION:  The Capital Improvement Manager is responsible for the development and implementation of the Capital Improvement Program (CIP). The Capital Improvement Manager oversees project management of capital projects and facility upgrade projects, and works with professional, technical and supervisory staff to ensure project schedules, costs and performance meet expectations. The Capital Improvement Manager monitors the progress of assigned projects at all stages of development to ensure projects are delivered timely, efficiently, and cost-effectively. The Capital Improvement Manager is an at-will position that is appointed by and sits at the pleasure of the City Manager.

SUPERVISION RECEIVED AND EXERCISED:  Receives general direction from the Director of Capital Projects, or designee.  May exercise direct supervision over professional, technical and contracted staff. The Capital Improvement Manager may serve as the acting department head in the absence of the Director of Capital Projects.

CLASS CHARACTERISTICS:  This is a single, management level position.  The incumbent reports to the Director of Capital Projects and typically has responsibility for providing indirect management of projects and may provide direct supervision to professional and technical staff.

EXAMPLES OF ESSENTIAL FUNCTIONS:  (Illustrative Only):  Management reserves the right to add, modify, change or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.
 

• Plans, coordinates, manages and oversees activities including the budgeting, scheduling, programming, planning, design development and construction of City infrastructure projects including streets, traffic control devices, sewer lines, water lines, buildings, parks, and other facilities/infrastructure owned and operated by the City.
• Develops and implements department goals, objectives, policies and procedures.
• Coordinates Capital Projects Department activities with those of other City departments and other public agencies.
• Directs, oversees and participates in the development of various department work plans.
• Leads the development of the City’s Capital Improvement Program and budget.
• Manages and oversees the review of CIP requests and proposals during the annual budget process.
• Participates in department budget preparation and administration.
• Prepares cost estimates for budget recommendations and justification for requests related to staffing, supplies, materials, equipment, training, etc.
• Reviews and evaluates work products, methods, and procedures.
• Prepares or supervises the preparation of a variety of reports, correspondence, and special studies.
• Responds to complex citizen inquiries and complaints.
• Represents the department and City at a variety of meetings.
• Implement and/or oversee various special projects assigned to the Capital Projects Department.
• Provides legislative analysis of potential new legislation. 
• Conducts grant research and prepares grant applications on behalf of the Department.
• Performs other duties as assigned to support and enhance the City’s Capital Improvement Program.

EDUCATION AND EXPERIENCE:  Any combination of training and experience which would provide the required knowledge and skill.  A typical way to obtain the required knowledge and skill would be:
 
Education:     A Bachelor’s Degree from an accredited college or university with major course work in public administration, public finance, planning, project management, construction management, management, civil engineering or related field.
 
Experience:  Five (5) years of increasingly responsible experience in public administration, , capital improvement program/project management, or comparable experience demonstrating the ability to perform the essential functions of the position, including two (2) years of supervisory responsibility..
 
LICENSES AND CERTIFICATES:  Possession of, or ability to obtain, a valid California driver’s license.
 
Possession of the following certification is desired, but not required: Valid Certificate of Registration as a Professional Civil Engineer in the State of California.WORKING CONDITIONS:  May serve as staff to commissions and may be required to attend off-hour meetings.
 
PHYSICAL DEMANDS:  Mobility to work in a standard office or construction environment, use standard office equipment and attend off-site meetings.  On an intermittent basis, sit at a desk for long periods of time; intermittently walk, stand, bend, squat, twist, and reach while performing office duties; mobility to occasionally traverse uneven terrain, periodically standing, stooping, bending, climbing and kneeling to perform inspections; on occasion may be required to work in exposure to weather.  Manual dexterity to use standard office equipment and supplies and small tools and to manipulate both single sheets of paper and large document holders (manuals, binders, etc.); vision to read handwritten and printed material and a computer screen; hearing and speech to communicate in person and by telephone; ability to lift and carry items weighing up to 25 pounds such as files, manuals, or small tools and equipment for distances up to 50 feet.
 
ENVIRONMENTAL ELEMENTS:   Employees work in an office environment with moderate noise levels, controlled temperature conditions and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing department guidelines, policies and procedures.