Stockroom Supervisor

About our opportunity:
The Capital and Asset Management Department, Fleet Division is currently seeking applicants for the Stockroom Supervisor position. The Stockroom Supervisor is responsible for overseeing the daily operations of inventory and Stockroom staff supervision. This fast-paced, customer service-oriented position requires a candidate skilled at multi-tasking, including directing personnel, processing parts requests, and ensuring accurate inventory control. The supervisor acts as a liaison between management and staff, utilizing technical expertise to prioritize work activities, expedite vendor orders, and maintain rigorous documentation standards to support efficient division operations.

Essential Functions:

The following duties are normal for this position. The omission of specific statements of the duties does not exclude
them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties
may be required and assigned.

Supervises, directs, and evaluates assigned staff: plans, directs and reviews work of individuals and the team;
processes employee concerns and problems and counsels as appropriate; recommends discipline, disciplinary
actions, or discharge; completes employee performance appraisals and salary increases; participates in interviews
and makes hiring recommendations; acts as a liaison between employees and management; and trains staff in
operations, policies, and procedures.

Organizes, prioritizes, and assigns work: prioritizes and schedules work activities in order to meet objectives;
develops and oversees employee work schedules to ensure adequate coverage and control; ensures that
subordinates have the proper resources needed to complete the assigned work; monitors status of work in
progress and inspects completed work; consults with assigned staff to assist with complex/problem situations and
provide technical expertise; provides progress and activity reports to management; and updates and maintains
department standard operating procedure manuals.

Processes parts requests from Division staff: receives parts orders or work orders; reviews product or service
requirements, including make and model of vehicles, etc.; verifies part numbers; checks stock; and supervises and
participates in the retrieval and issuing of parts and supplies, include safety and personal protective equipment.

Orders parts and supplies: ensures adequate inventory to complete work activities; researches supply sources;
secures price quotes; places orders with vendors; monitors outstanding orders; checks status of parts on order;
makes follow-up calls to vendors to expedite deliveries; and maintains performance records for vendors.

Performs inventory control: receives parts; reviews invoices; verifies correct parts and quantities are received;
places parts in correct location in storeroom; updates inventory records in database, including obsolete or
discontinued parts; and performs inventory counts and spot checks to ensure accuracy of inventory records.

Performs related duties in support of Division operations: provides fuel keys for new vehicles or new employees,
including adding required information into fuel system and updating fuel keys with correct mileage; picks up and delivers parts and
vehicles; or other duties as assigned.

Operates and maintains a variety of equipment and tools to complete work activities, such as City vehicles, forklift,
pallet jack, vinyl cutter, or other equipment and tools.

Communicates with supervisor, subordinates, other City employees, vendors, and other individuals as needed to
coordinate work activities, review status of work, exchange information, or resolve problems.

Processes a variety of documentation associated with department/division operations, within designated
timeframes and per established procedures: receives, reviews, prepares, completes, processes, forwards or retains
as appropriate various forms, reports, correspondence, billing invoices, price quotes , fuel reports, electrical/part
diagrams, inventory reports, timesheets, purchase requisitions, and other documentation; compiles data for
further processing or for use in preparation of department reports; and maintains computerized and/or hardcopy
records.

Operates a personal computer to enter, retrieve, review, or modify data, utilizing spreadsheet, database, Internet,
e-mail, or other software; and operates general office or other equipment as necessary to complete essential
functions.

Additional Functions:
Performs other related duties as required.Minimum Qualifications:

Associate degree in Automotive Services, Business, or a related field required; supplemented by three years of
experience in automotive maintenance and repair, 2 years of parts inventory control including automotive parts and aftermarket, or related field; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for
this job.

Minimum of 3 years of supervisory experience. 

Specific License or Certification Required: Must possess and maintain a valid North Carolina driver’s license. Must
possess and maintain forklift certification. ASE Certification Parts Specialist preferred. 

Specific Knowledge, Skills, or Abilities: Must be able to demonstrate proficiency in performance of the essential
functions and learn, comprehend, and apply all City or departmental policies, practices, and procedures necessary
to function effectively in the position.

Performance Aptitudes:

Data Utilization: Requires the ability to review, classify, categorize, prioritize, and/or analyze data. Includes
exercising discretion in determining data classification, and in referencing such analysis to established standards for
the purpose of recognizing actual or probable interactive effects and relationships.

Human Interaction: Requires the ability to act as a first-line supervisor, including instructing, assigning and
reviewing work, maintaining standards, coordinating activities, and evaluating employee job performance.

Equipment, Machinery, Tools, and Materials Utilization: Requires the ability to operate, maneuver and/or control
the actions of equipment, machinery, tools, and/or materials used in performing essential functions.

Verbal Aptitude: Requires the ability to utilize a wide variety of reference, descriptive, and/or advisory data and
information.

Mathematical Aptitude: Requires the ability to perform addition, subtraction, multiplication, and division; ability
to calculate decimals and percentages; may include ability to perform mathematical operations with fractions; may
include ability to compute discount, interest, and ratios; may include ability to calculate surface areas, volumes,
weights, and measures.

Functional Reasoning: Requires the ability to apply principles of rational systems; to interpret instructions
furnished in written, oral, diagrammatic, or schedule form; and to exercise independent judgment to adopt or
modify methods and standards to meet variations in assigned objectives.

Situational Reasoning: Requires the ability to exercise judgment, decisiveness and creativity in situations involving
evaluation of information against measurable or verifiable criteria.ADA Compliance:

Physical Ability: Tasks require the regular and, at times, sustained performance of moderately physically
demanding work, typically involving some combination of climbing and balancing, stooping, kneeling, crouching,
and crawling, and that may involve the lifting, carrying, pushing, and/or pulling of moderately heavy objects and
materials (20-50 pounds).

Sensory Requirements: Some tasks require the ability to perceive and discriminate colors or shades of colors,
sounds, and visual cues or signals. Some tasks require the ability to communicate orally.

Environmental Factors: Performance of essential functions may require exposure to adverse environmental
conditions, such as dirt, dust, pollen, odors, fumes, temperature and noise extremes, hazardous materials, toxic
agents, fire, machinery, vibrations, electric currents, traffic hazards, bright/dim lights, animal/wildlife attacks, or
rude/irate customers.

The City of Asheville is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the
City will provide reasonable accommodations to qualified individuals with disabilities and encourages both
prospective and current employees to discuss potential accommodations with the employer.