Teacher Education Program: Field Placement Assistant

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Position Title:

Teacher Education Program: Field Placement Assistant

Job Category:

University Staff

Employment Type:

Regular

Job Profile:

Administrative Assistant III

Job Duties:

POSITION: A full-time university staff position is available in the Teacher Education Program Office beginning in September/October 2026. The working title for this assignment is Field Placement Assistant with an official title of Administrative Assistant III.  This is an expected-to-continue assignment which requires a six-month probationary period.  The expected hourly hiring salary will be based on qualifications and experience.

MINIMUM QUALIFICATIONS: Excellent organization, communication, and customer service skills; ability to create a warm and welcoming environment for our students, faculty and partners; strong interpersonal and collaboration skills to interact effectively with administrators, faculty, staff, students, visitors, and community partners; demonstrated verbal and written communication abilities; knowledge of or desire to learn Qualtrics, BP Logix, CampS, WorkDay and other commonly-used university applications; advanced knowledge of Microsoft Office (Word, Excel, Outlook) to organize meetings, communicate effectively, generate a variety of documents, and maintain records; ability to learn the Teacher Education Program database; ability to learn new systems, software, and processes quickly; ability to conduct tasks professionally and confidentially; ability to multi-task and work efficiently and effectively; ability to supervise and train student workers; ability to be flexible and work collaboratively as part of a team serving all of the Teacher Education programs including Department Chairs, the Coordinator of the Teacher Education Program, the Certification Officer, and the Field Placement Coordinator; ability to work independently on tasks with minimal supervision; and commitment to equity, diversity, and inclusivity.

PREFERRED QUALIFICATIONS: Bachelor’s degree, knowledge of UW-System processes; demonstrated commitment to support and enhance the diversity and cultural and global awareness of students, faculty, and staff.

DUTIES:

• Develop, implement and maintain, in collaboration with others in the Teacher Education Program office, the comprehensive data management system for the Teacher Education Program
• Manage, in collaboration with others in the Teacher Education Program Office, the database including data entry, document generation, and reports.
• Develop and prepare materials, forms, lists and tools to assist with making field placements in collaboration with others in the Teacher Education Program Office.
• Manage, enroll and troubleshoot the required supervision training for cooperating teachers in coordination with the Director of Teacher Education.
• Collect, organize and communicate data for any required Federal or State reporting purposes.
• Develop and maintain the Teacher Education Program master schedule.
• Process, track and communicate all travel and travel expense reports.
• Assist with communications to schools, cooperating teachers, principals and other community partners.
• Assist in making placements
• Serve as point of contact for information for students, faculty, staff, and school partners regarding the Teacher Education Program.
• Prepare and distribute necessary forms and materials.
• Organize events and communications for the Teacher Education Program.
• Assist all Teacher Education Program stakeholders with communication needs including collaborations, field placements, teacher availability and critical needs areas.
• Supervise and train student workers
• Manage, maintain records and communicate to students and the grant coordinator regarding the Rural School Teacher Talent Grant (Rural Stipend)
• Other duties as assigned.

THE UNIT: The Teacher Education Program (TEP) office consists of four people. The TEP office arranges placements for all students pursuing a career in education, works with the Department of Public Instruction to maintain accreditation of our education programs, communicates extensively with school partners and endorses candidates for teaching licensure.

UNIVERSITY and EAU CLAIRE COMMUNITY: UW-Eau Claire, an institution of approximately 9,000 students and 1,200 faculty and staff, is consistently recognized as a top comprehensive university in the Midwest and is widely known as a leader in faculty-undergraduate research and study abroad. We strive for excellence in liberal education and select graduate and professional programs through commitment to teaching and learning and dedication to our core values of diversity, sustainability, leadership, and innovation.

The City of Eau Claire, situated at the confluence of the Chippewa and Eau Claire rivers, is at the center of a metropolitan area of approximately 100,000 people located 90 miles east of Minneapolis/St. Paul. The area features beautiful parks and trails, strong public schools, a vibrant arts scene and local food culture, and abundant recreational opportunities.

APPLICATION PROCEDURE: Applications are submitted electronically. Please follow instructions found on the following Web site: https://wisconsin.wd1.myworkdayjobs.com/UW_Comprehensives   (Job ID # 10015000)  Please be sure you have included the following in PDF format:

• Letter of application
• Resume
• Names and contact information for three references.

Please direct requests for additional information to:

David J Peyton, Director of Teacher Education, [email protected]

To ensure consideration, completed applications must be received by September 25, 2026. However, screening may continue until position is filled. The university reserves the right to contact additional references with notice given to the candidates at an appropriate time in the process.

Key Job Responsibilities:

• Serves as a primary point of contact for individuals and groups, provides organizational information via phone, in person, and through other communication mediums

• Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations

• Develops, implements, and maintains methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures

• Develops, sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures

• Prepares and audits complex records, edits documents, and reviews work done by others

Department:

Compensation:

Required Qualifications:

Preferred Qualifications:

Education:

How to Apply:

Contact Information:

Special Notes:

INSTITUTIONAL OVERVIEW 

 

UW-Eau Claire, an institution of approximately 9,000 students and 1,200 faculty and staff, is consistently recognized as a top comprehensive university in the Midwest and is widely known as a leader in faculty-undergraduate research and study abroad. We strive for excellence in liberal education and select graduate and professional programs through commitment to teaching and learning and dedication to our core values of diversity, sustainability, leadership, and innovation. To learn more about UWEC, visit  https://www.uwec.edu/human-resources/employment-opportunities/ . 

 

The City of Eau Claire, situated at the confluence of the Chippewa and Eau Claire rivers, is at the center of a metropolitan area of approximately 100,000 people located 90 miles east of Minneapolis/St. Paul. The area features beautiful parks and trails, strong public schools, a vibrant arts scene and local food culture, and abundant recreational opportunities. 

 

ADDITIONAL INFORMATION 

 

The university reserves the right to contact additional references with notice given to the candidates at an appropriate time in the process. Employment will require a background check. Employment will also require you and your references to answer questions regarding past conduct related to sexual violence and sexual harassment. 

 

The Universities of Wisconsin will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. §. 19.36(7). 

 

The UW-Eau Claire Police Department is dedicated to maintaining a safe and secure environment for learning and working. Although crime at the University of Wisconsin-Eau Claire is limited, the University Police want students, faculty and staff to be aware of crime on campus and the area surrounding the campus. The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal law that requires colleges and universities to disclose annual information about campus crime. Visit Campus Security and Fire Report. Also visit our Campus Security Authority(CSA) policy. 

 

UW is an Equal Opportunity Employer

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or any other bases protected by applicable federal or State law and UW System policies. We are committed to building a workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply.