Financial Aid Specialist II

Department:

Location:

Belknap Campus

Time Type:

Full time

Worker Type:

Regular

Job Req ID:

R109054

Minimum Requirements:

Bachelor's degree in a related field and two (2) years of relevant experience or an equivalent combination of education and experience. Grade 4 (Salaried)

Position Description:

The University of Louisville and Student Financial Aid Office (SFAO) is inviting applicants to apply for an Financial Aid Specialist II position.  The primary function of this position is to assist the Aid Application and Award Evaluation (AAAE) Team with processing aid, including reviews of awards based on federal aid and state need-based aid eligibility requirements and manual posting of awards in accordance with federal, state, and institutional regulations, policies, and procedures. Additional tasks include managing specific federal aid programs, working with students to resolve discrepancies, and utilizing query and reporting mechanisms to monitor system activity, process aid, and ensure data accuracy.  This position will assist the Systems Analyst of the AAAE Team with various job duties by providing administration support to the Team, reports to the Assistant Director of the AAAE Team, and will assist with other duties assigned by the management of the SFAO.  The ideal candidate will have a foundational knowledge of federal aid programs and regulations, demonstrate a strong work ethic and a high attention to detail, and have effective communication skills. 

Essential Duties:

• Provide assistance with monitoring eligibility requirements, ensuring the accuracy of awards, and awarding aid in accordance with federal, state, and institutional regulations, guidelines, policies, and procedures through use of data provided by the Systems Analyst and Assistant Director of the AAAE Team and by utilizing query and reporting mechanisms. 

• Manage the Federal Work-Study (FWS) program—create and send FWS authorization notices, review FWS awards not accepted by set deadline, cancel FWS awards for students not set-up on payroll, monitor earnings, and complete monthly reconciliation—and potentially other specific federal aid programs.

• Evaluate and update federal aggregate aid, including Lifetime Eligibility Used for Federal Pell Grants.

• Complete budget updates for federal aid recipients, including students enrolled in non-term programs and non-standard terms, and identify award discrepancies.

• Assist with Satisfactory Academic Progress (SAP) processes.

• Certify alternative loan applications, resolve discrepancies on applications, communicate with students about discrepancies, and manually award estimated awards.

• Assist with managing the intake of part-time aid adjustment forms and with related processes.

• Complete other duties assigned as needed to fulfill the obligations of the AAAE Team.

Compensation will be commensurate to candidate experience.

Equal Employment Opportunity

The University of Louisville is an Equal Employment Opportunity employer. The University strives to provide equal employment opportunity on the basis of merit and without unlawful discrimination on the basis of race, sex, age, color, national origin, ethnicity, creed, religion, disability, genetic information, sexual orientation, gender, gender identity or expression, veteran status, marital status, or pregnancy. In accordance with the Rehabilitation Act of 1973 and the Vietnam Era Veteran Readjustment Act of 1974, the University prohibits job discrimination of individuals with disabilities, Vietnam era veterans, qualified special disabled veterans, recently separated veterans, and other protected veterans. The University acknowledges its obligations to ensure affirmative steps are taken to ensure equal employment opportunities for all employees and applicants for employment. It is the policy of the University that no employee or applicant for employment be subject to unlawful discrimination in terms of recruitment, hiring, promotion, contract, contract renewal, tenure, compensation, benefits, and/or working conditions. No employee or applicant for employment is required to endorse or condemn a specific ideology, political viewpoint, or social viewpoint to be eligible for hiring, contract renewal, tenure, or promotion.

Consistent with applicable law, demographic information is collected for aggregate reporting requirements. Demographic information provided through this application is not available to hiring managers/committees and is not considered in hiring or employment decisions.

Assistance and Accommodations

Computers are available for application submission at the Human Resources Department located at 2315 South First Street Walk, Room 02C - Louisville, Kentucky 40292.

If you require assistance or accommodation with our online application process, please contact us by email at [email protected] or by phone 502-852-6258.