Application and Standards Compliance Coordinator

The Domestic Violence and Sex Offender Management Unit (ODVSOM) exists to perform all tasks related to the administration of the Sex Offender Management Board (SOMB) and the Domestic Violence Offender Management Board (DVOMB), including serving as the central repository for information concerning all aspects of program administration and compliance and ensuring compliance with the statutory  mandates of these programs. Each of the Boards is charged with multiple duties related to setting state-wide standards for the comprehensive evaluation, treatment and continued monitoring of convicted domestic violence and sex offenders. Work is accomplished through the development of public policy in a collaborative environment that is inclusive of criminal justice agencies, mental health professionals, crime victim serving agencies, human services agencies and other professionals and stakeholder groups.  The work is based upon research, policy and practice that are evolving in nature.

Each of the Boards is charged with a wide range of duties related to the comprehensive evaluation, treatment and continued monitoring of convicted domestic violence and sex offenders. This body of work is based upon national and local research and promising practices that are evolving in nature. Tasks are accomplished by the development of public policy in a collaborative environment that includes criminal justice agencies, mental health treatment professionals, crime victim service agencies, human service agencies and other allied professionals. The unit collects, analyzes, produces and disseminates standards, policies and information concerning domestic violence and sex offense specific treatment and containment. These efforts assist the General Assembly, the Governor's office, and other state and local agencies, in order to enhance the quality of criminal justice efforts to ensure public safety statewide.

Work Environment 

• Hybrid, two days per week minimum in the Lakewood office

• Position includes travel throughout Colorado, in all weather conditionals, for training and Board meetings

• Work unit core business hours, Monday - Friday, 8:00 a.m. - 5:00 p.m. 

This position coordinates the application and compliance review processes as specified in the Standards and Guidelines for the Domestic Violence Offender Management Board (DVOMB) and Sex Offender Management Board (SOMB).

This position serves as the staff authority in regards to the complex process of the Application Review Committee (ARC) and the regulatory function of the SOMB per 16-11.7-106 C.R.S. This includes responsibility for the maintenance of the SOMB Approved Provider List and staff oversight for the administrative work to maintain this List. This position works with the SOMB Application Review Committees (ARCs) to advise, support, and guide the statutorily mandated work of these Committees.

Coordinate Application, Complaint, and Standards Compliance Review Process

This position serves as the primary staff for the SOMB ARC regarding statutory mandates related to the regulatory functions of the application and complaint processes for treatment providers, evaluators, polygraph examiners, and applicants related to these approved providers. This position provides staffing and oversight for the both ARCs as well as provides clarification on policies, and advises on the need for changing policies. The position provides policy recommendations to the ARCs and the Boards. 

This position recommends approaches to technical assistance for various agencies and providers for the purpose of implementing the provider application process and outcomes of Standards Compliance Reviews for and complaints against providers. This position advises the ARC on processes for individual communities with vastly differing resources and needs, and must be sensitive to the issues of equity, diversity, and inclusivity related to providers and clients.

Maintain and Oversee the Provider Data Management System and Approved Provider Lists
This position maintains provider application and renewal records, and responds to complaints and questions from applicants, providers and stakeholders. This position maintains the statewide DVOMB and SOMB Approved Provider Lists and responds to complaints and questions regarding providers.

Effective Communication with Stakeholders
This position determines appropriate responses to applicant questions, and explains and interprets standards and policies related to the application process. This position is the staff liaison with the Department of Regulatory Agencies (DORA), ensuring that the DORA Mental Health Boards and staff are advised and knowledgeable regarding the SOMB Standards. This position develops, and facilitates collaborative processes and relationships with DORA and other interested stakeholders in order to maintain an effective system for the resolution of complaints against SOMB providers.

Research Analysis
This position works with the ODVSOM Statistical Analyst to analyze application and service provider data to provide periodic evaluation regarding the number of service providers, the number of applications processed, the number of complaints processed, the number of Standards Compliance Reviews processed, and any other metrics pertinent to the governance and management of the SOMB.

Note, to be considered for this position, you must meet one of the following options for consideration.

Proven Experience, Knowledge, Skills

• Six (6) years of relevant experience in program coordination of application and compliance review for sex offender programs 

OR

• A combination of related education and relevant experience equal to six (6) years.  If you are using education to meet the minimum qualifications, transcripts must be attached at the time of application.

Preferred Qualifications and Competencies

• Excellent reasoning and analytical and problem-solving skills.

• Superior communication skills.

• Collaborative, professional, enthusiastic, positive attitude, able to collaborate, communicate and cooperate with multiple cross-functional partners.

• Execute good judgment and acumen in solving problems. Building strong working relationships and responding to the needs of partners and stakeholders.

• Ability to work and successfully navigate in a highly politically charged environment at times; ability to maintain relationships.

Conditions of Employment 

• Must be a Colorado resident at the time of application.

• Requires successful completion of a background investigation that includes a polygraph exam, a fingerprint based criminal history search, reference checking and driving history.

• Current valid driver's license at time of hire, and must obtain a Colorado-issued driver's license within 30 days of hire. Ability to operate motor vehicles and to travel throughout the state in a variety of weather conditions.
  
  

Appeal Rights
If you receive notice that you have been eliminated from consideration for the position, you may protest the action by filing an appeal with the State Personnel Board/State Personnel Director within 10 days from the date you receive notice of the elimination. Also, if you wish to challenge the selection and comparative analysis process, you may file an appeal with the State Personnel Board/State Personnel Director within 10 days from the receipt of notice or knowledge of the action you are challenging. Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director's Administrative Procedures, 4 CCR 801, for more information about the appeals process. The State Personnel Board Rules and Personnel Director's Administrative Procedures are available at www.colorado.gov/spb.  A standard appeal form is available at: www.colorado.gov/spb. If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: 303-866-5038. Phone: 303-866-3300. The ten-day deadline and these appeal procedures also apply to all charges of discrimination.

• Applications are considered complete and accurate at the time of submission. Therefore, additional information may not be solicited or accepted after your application has been received.

• Closing Date: All applications that are received by the closing of this announcement will be reviewed against the Minimum Qualifications in this announcement. Candidates who meet the minimum qualifications may proceed to the next step. Colorado Revised Statutes require that state employees are hired and promoted based on merit and fitness through a comparative analysis process. 

• Supplemental Question: Effective responses to Supplemental Questions will directly relate to your professional experience, career accomplishments, and views about organizational values and approaches, and how they relate specifically to this position and requirements as you understand them. Answers generated by AI-tools will typically be unresponsive.  

• Transcripts: An unofficial copy of transcripts must be submitted at the time of application should education be used as qualification. Transcripts from colleges or universities outside the United States must be assessed for U.S. equivalency by a NACES educational credential evaluation service. This documentation is the responsibility of the applicant and must be included as part of your application materials. Failure to provide a transcript or credential evaluation report may prevent your application from moving forward in the selection process. 

• Military Veterans: If you are a military veteran you must submit a copy of your DD-214, Member 4 Copy, and VA disability letter if available/applicable at the time of application so we can determine if you are eligible for veteran's preference points. Military personnel who are stationed outside of Colorado may be eligible for this position by submitting the completed DD-2058 "State of Legal Residence" form. 

• Application Tips: For an overview of the State of Colorado application process and application tips, please view this video.  

• Resumes, Cover Letters, or other documents submitted will not be reviewed, assessed, or used in the initial stages of the comparative analysis (transcripts submitted to verify that the applicant meets either the education requirement or minimum qualification substitution are exempt from this).

• Notifications: All correspondence regarding your status in the selection/examination process will be sent via email to the email address listed on your application.  Include your current working email address on your application and check the email provided on your application frequently as you could receive time sensitive correspondence regarding this position. We highly recommend that you set up your email to accept messages from "state.co.us" and "[email protected]" addresses. It is your responsibility to ensure that your email will accept these notices and/or review your junk mail and spam filtered email.

• e-Verify: CDPS uses e-Verify, an Internet-based system, to confirm the eligibility of all newly hired employees to work in the United States. Learn more about E-Verify, including your rights and responsibilities.

• Selection Process: After applications are screened for the Minimum Qualifications, CDPS intends to use the comparative analysis process outlined below. Pursuant to state personnel board rule, if there are 6 or few candidates who minimally qualify, said candidates may be referred directly to the Appointing Authority for a post referral assessment and/or consideration.

• Comparative Analysis Steps may include (dates are tentative and subject to change): 

  • Structured application review by a panel of SMEs - August 19-21

  • One-way video interview via Spark Hire - August 21-24

  • In-person Panel Interview - September 2-3