Assistant Buyer

Description

The Assistant Buyer supports purchasing and procurement operations across inventory, supplies, equipment, and vendor coordination for a multi-location entertainment business. This role helps ensure parks receive the products, materials, and operational support they need to operate efficiently and deliver a strong guest experience. 

The Assistant Buyer assists with purchase order processing, supplier communication, shipment tracking, inventory coordination, and purchasing record management. This position works closely with Operations, Finance, vendors, and the procurement team to help maintain organized and efficient purchasing processes across the company. 

This is an excellent opportunity for someone who is highly organized, detail-oriented, and interested in building a career in purchasing, procurement, operations support, supply chain, or accounting. Experience with suppliers, factories, or international shipping is helpful, but not required at the same level as the Buyer role.

Requirements

Key Responsibilities

• Enter and track purchase orders in the purchasing or ERP system.
• Monitor and follow up on open purchase orders, shipments, and vendor timelines to help ensure timely delivery to park locations.
• Maintain accurate vendor, item, pricing, and purchasing records within ERP and purchasing systems.
• Support invoice matching and assist in resolving basic receiving, pricing, or vendor discrepancies.
• Communicate with suppliers to request updates, confirm information, or resolve minor issues.
• Assist with retail inventory replenishment and other purchasing-related tasks as needed.
• Support the Buyer and the broader procurement team with reporting, documentation, and follow-up.
• Help coordinate with Operations and Finance teams on purchasing needs.
• Keep files, order records, and supplier communications organized and up to date.
• Help identify and escalate potential supply, shipping, or inventory issues that could impact park operations.

Qualifications

• 1–3 years of experience in purchasing, administrative support, inventory coordination, or a related role.
• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks and follow through on deadlines.
• Good communication skills and willingness to learn.
• Proficiency in Excel and comfort working in ERP or purchasing systems.
• Experience with suppliers, factories, or shipping coordination is a plus.

Preferred Qualifications

• Experience in retail, food and beverage, operations, or manufacturing environments.
• Exposure to purchase orders, order tracking, or invoice matching.
• Familiarity with international shipping or logistics is a plus.
• Experience with NetSuite or similar ERP is a plus.
• Ability to work in a fast-paced, multi-location operating environment.
• Demonstrates strong follow-through and a proactive approach to problem solving.