Proposal Manager

Description

Position: Proposal Manager

Reporting to – Director – Proposal/Marketing

Work Location: On-site position at one of the firm’s office locations: Newark, NJ (Headquarters Office) ; New York City, NY ; Rocky Hill, CT ; Philadelphia, PA ; Mount Laurel, NJ

KS Engineers (KSE) is a mid-size engineering and surveying firm ranked among the leaders in design services. With seven offices across New York, New Jersey, Pennsylvania, and Connecticut, we have been delivering transportation and public infrastructure design and survey services for more than 35 years. KSE offers a full range of employee benefits, including medical, dental and vision insurances, a 401(k) plan, paid time off, Flexible Spending Accounts (FSAs), long- and short-term disabilities, and term life insurance. KSE is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Position Overview:

This is a challenging career position for a seasoned proposal manager. He or she will take full responsibility for the proposal development and production process and will contribute to the maintenance of data sources to ensure the accuracy of current information. Must be a self-starter with strong organizational skills, possess the ability to handle multiple tasks and meet tight deadlines, and be willing to work overtime as needed to accommodate deadlines and production schedules. Strong writing and proofing skills are a must.

Technical Responsibilities:

- Track and search client activity, including opportunity postings and advertisements. 

- Maintain up-to-date client and prospect information within the proposal tracking system.

- Manage prequalification efforts for city, state, and federal agencies.

- Provide entire life cycle support for RFPs, RFIs, and other proposal-related submissions.

- Develop the proposal schedule, including kick-offs, team reviews, and Q&A.

- Communicate with teammates: Set up meetings, send out data calls, and attend solution sessions.

- Ensure the accuracy and adequacy of the final work product. 

- Ensure that the proposal development standards are followed throughout the proposal preparation process.

- Update marketing materials, including project descriptions and resumes, in company format.

- Participate in strategy sessions with technical leaders, writers, and graphic artists.

- Perform other duties as assigned.

Requirements

Education Requirements:

Bachelor’s degree in English, journalism, marketing, communications, or related field, or equivalent experience and training.

Knowledge-Skills-Abilities:

- Minimum 3 years of experience writing, editing, and preparing proposals, preferably in the A/E/C industry.

- Knowledge of federal SF 254, SF 255, and SF 330 formats.

- Keen ability to multi-task and meet strict deadlines.

- Effective interpersonal, supervisory, oral, and written communication skills.

- Proficient in using Microsoft Office Suite, Adobe InDesign, and Adobe Acrobat Professional.

- Working knowledge of Adobe Photoshop and Illustrator

- Able to follow directions and verbal orders with minimal supervision.

- Must display leadership skills.

Pay transparency:

- Base salary – $95,000 - $115,000 annually (negotiable based on qualifications and experiences.

- Full-time benefits include medical, dental and vision insurance, a 401(k) plan, paid time off, Flexible Spending Accounts (FSAs), long- and short-term disabilities, and term life insurance.

Physical Requirements:

- Ability to sit at a desk for extended periods (often 6–8 hours a day).

- Maintaining posture while working at a computer.

- Short periods of standing or walking within the office (to printers, meeting rooms, etc.).

KS Engineers, P.C. is an EOE/AA/VEV/Disabled Employer and will not discriminate based on race, color, religion, creed, sex, national origin, marital status, age, disability, veteran status, citizenship status, or other status protected by law.