Patient Records Coordinator

FX Spine & Performance Center is a multidisciplinary clinic focused on advanced spine care, rehabilitation, and human performance. Our mission is to deliver high-quality, evidence-based care through an integrated team approach that prioritizes outcomes, efficiency, and an exceptional patient experience.Position SummaryThe Patient Records Coordinator plays a critical role in supporting clinical operations by ensuring accurate, timely, and compliant management of patient records and documentation. This position works closely with clinical providers, front office staff, and operations leadership to maintain the integrity of medical records while supporting smooth patient flow and high standards of care.The ideal candidate is detail-oriented, organized, and comfortable working in a fast-paced medical environment.Key ResponsibilitiesPatient Records & DocumentationMaintain accurate, complete, and up-to-date patient medical records within the EMR systemEnter, verify, and organize clinical documentation, intake forms, treatment notes, and reportsEnsure all documentation meets internal standards and regulatory requirementsCoordination & CommunicationCollaborate with providers and clinical staff to resolve documentation gaps or errorsAssist with record requests, transfers, and releases of information in compliance with HIPAASupport timely chart preparation and completion for patient visitsData Accuracy & QualityPerform routine audits of patient records for accuracy and completenessTrack missing or outstanding documentation and follow up as neededAssist with outcomes tracking, reporting, and internal data requestsAdministrative SupportScan, upload, and organize external medical records and diagnostic reportsSupport operational workflows related to patient documentation and record managementMaintain confidentiality and security of all patient informationQualificationsRequiredHigh school diploma or equivalentStrong attention to detail and organizational skillsProficiency with electronic medical records (EMR/EHR) systemsBasic computer skills and comfort working with digital documentation