- Location
- Gurgaon, India
- Department
- Administration
- Experience
- 25+ years
- Education
- Bachelor
- Source
- Keka
Description
About Lepton Software
Lepton Software is a leading provider of Location Intelligence, Smart Mapping, and GIS-based software solutions, empowering enterprises across Telecom, BFSI, Government, Retail, and Automotive sectors.
With over 25+ years of expertise, Lepton delivers innovative geospatial products, network planning solutions, and enterprise-grade digital transformation services across global markets. Our culture encourages ownership, collaboration, continuous learning, and customer-centric innovation.
(A) JOB SUMMARY
The Executive Assistant to the CEO will work directly with the CEO, providing high-quality support. This is a high-trust, high-responsibility role best suited for individuals who are extremely organized, discreet, proactive, and calm under pressure. The Executive Assistant will manage the CEO's calendar, travel, and day-to-day schedule, ensuring seamless execution of the CEO's daily life.
(B) JOB DUTIES & RESPONSIBILITIES
Calendar & Schedule Management
- Manage and maintain the CEO's daily, weekly, and monthly calendar with precision.
- Schedule, confirm, and send reminders for internal and external meetings, calls, and events.
- Proactively resolve scheduling conflicts and communicate updates to relevant stakeholders.
Travel Planning & Coordination
- Book flights, trains, hotels, and ground transportation for the CEO's domestic and international travel.
- Prepare detailed travel itineraries, including visa requirements and logistics.
- Manage last-minute changes to travel plans and ensure contingency arrangements are in place.
- Coordinate with travel vendors to ensure cost-effective and timely arrangements.
Reminders & Task Tracking
- Send timely reminders to the CEO for upcoming meetings, deadlines, and commitments.
- Maintain a structured task tracker for pending and completed CEO action items.
- Coordinate with the Founder's Office and department heads on scheduling-related follow-ups.
General Administrative Support
- Assist with expense tracking, reimbursements, and vendor coordination related to the CEO's schedule.
- Coordinate with drivers, household staff, or vendors for personal logistics as needed.
- Step in on ad hoc administrative tasks to keep the CEO's day running smoothly.
(C) QUALIFICATION & SKILLSET
Core Skills
- Bachelor's degree in any discipline from a reputed university.
- 2–7 years of experience in an executive assistant, administrative, or personal assistant role, ideally supporting senior leadership.
- Proven experience managing complex calendars and end-to-end travel logistics.
- Exceptional verbal and written English communication skills.
Tools
- Proficiency in Google Workspace (Gmail, Calendar, Docs) and MS Office Suite.
- Comfortable using travel booking platforms and expense tools.
- Openness to using AI tools (ChatGPT, Copilot, or similar).
Traits
- Extremely detail-oriented with strong time management and multitasking abilities.
- High emotional intelligence and ability to work calmly under pressure.
- Discretion, integrity, and a high degree of professionalism are non-negotiable.
- Available for occasional off-hours support given the nature of executive schedules.
Nice-to-Have
- Prior experience supporting a founder/CEO in a startup environment.
- Experience coordinating international travel and visas.
WHY THIS ROLE MATTERS
- Direct, trusted working relationship with the CEO.
- High-ownership role at the center of the CEO's day-to-day operations.
- Exposure to high-stakes scheduling, travel, and coordination at the leadership level.
WHY JOIN LEPTON SOFTWARE
- Fast-paced, growth-focused environment.
- High-trust role with direct access to company leadership.