CIP Finance Manager

DEPARTMENT OF FINANCE

JOB SUMMARY

The Capital Improvement Program (CIP) Finance Manager is responsible for the planning, oversight, monitoring, and reporting of the City of Roanoke’s capital projects. This position ensures capital projects are managed in alignment with City Council priorities, financial compliance, and best practices in project and debt management. The CIP Finance Manager will collaborate with City departments, Finance staff, and external partners to ensure capital resources are strategically allocated, projects remain on schedule and within budget, and financial and regulatory documentation is properly maintained.

To elevate the performance of the organization, we are committed to respecting, celebrating, and embracing the collective mixture of differences and similarities between our employees as a rich tapestry. Our behaviors will demonstrate open communication, and we will seek opportunities to learn, recognizing and rewarding actions that promote acceptance while suspending judgment. By doing this, we will foster an inclusive, open work environment that delivers excellent service and creates a more vibrant and inviting community.

To elevate the performance of the organization, we are committed to respecting, celebrating, and embracing the collective mixture of differences and similarities between our employees as a rich tapestry. Our behaviors will demonstrate open communication, and we will seek opportunities to learn, recognizing and rewarding actions that promote acceptance while suspending judgment. By doing this, we will foster an inclusive, open work environment that delivers excellent service and creates a more vibrant and inviting community.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

Oversee the progress of capital projects planned and appropriated, monitoring milestones, budgets, and timelines.

Track project status, costs, and change orders throughout the lifecycle of each project.

Collaborate with City departments to develop future project plans that align with City Council priorities, life-safety needs, cost efficiency, and timeliness.

Partner with Finance staff and external advisors (e.g., Davenport) to plan project funding strategies and ensure all financial documentation is accurate and current.

Manage arbitrage concerns and coordinate project timing with the City’s vendor to ensure compliance with federal and state regulations.

Serve as a member of the Budget Committee, contributing to annual CIP planning and integration with the City’s operating budget.

Monitor CIP-related debt to ensure compliance with Council appropriations and proper utilization of funds, maintaining records within the City’s ERP system (Oracle).

Conduct financial analysis and modeling of various funding strategies to make recommendations on the viability of projects for funding.

Manages, administers and provides oral and written communication to the Budget Committee, Executive Leadership Team, City Council, and community stakeholders, as required.

Prepare clear, accurate, and comprehensive written documentation, including reports, analyses, and correspondence.

Coordinate and participate in reporting to the Virginia Department of Transportation (VDOT) related to capital projects.

Assist with debt issuance activities, including documentation, compliance, and reporting requirements.

Oversee preparation and inclusion of the CIP Plan as part of the City’s Annual Budget Document and the Annual Consolidated Financial Report (ACFR).

SUPERVISORY RESPONSIBILITIES

This job may have supervisory responsibilities.

KNOWLEDGE, SKILLS AND ABILITIES

Strong knowledge of municipal budgeting, debt management, and capital improvement planning.

Ability to interpret and apply federal, state, and local laws, policies, and procedures related to CIP and debt financing.

Analytical and problem-solving skills to evaluate funding strategies and project outcomes.

Exceptional organizational skills with attention to detail and accuracy.

Ability to establish and maintain effective working relationships with City staff, consultants, external partners, elected officials, and the public.

Excellent written and verbal communication skills.

EDUCATION and/or EXPERIENCE

Bachelor’s degree from an accredited college or university in Finance, Accounting, Business Administration, Public Administration, Economics, or a closely related field.

Five (5) years of progressively responsible experience in capital project management, financial management, municipal budgeting, or related areas.

Experience working in or with government finance or public sector organizations preferred.

Preferred Qualifications

Master’s degree in Finance, Public Administration, Business Administration, or related discipline.

Certified Public Finance Officer (CPFO), Certified Government Finance Officer (CGFO), or related professional certification.

Demonstrated experience with capital planning, debt issuance, arbitrage management, and large-scale project funding.

Proficiency in ERP systems (e.g., Oracle) and financial modeling tools.

Strong presentation skills with the ability to effectively communicate financial and technical information to diverse audiences, including elected officials and the public.

LANGUAGE SKILLS

Ability to read, analyze, and interpret journals, financial reports, or governmental regulations. Ability to respond to inquiries or complaints orally and in writing. Ability to communicate effectively with management, public groups or employees of organization.

MATHEMATICAL SKILLS

Ability to work with mathematical concepts such as probability and statistical inference. Ability to apply concepts such as fractions, percentages, ratios, and proportions

REASONING ABILITY

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written or oral form.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee frequently is required to stand and sit. The employee is occasionally required to walk. The employee must regularly lift and/or move up to 10 pounds. Specific vision abilities required by this job include ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually quiet.

This is a job description and not an individualized position description. A job description defines the general character and scope of duties and responsibilities of all positions in a job classification, but it is not intended to describe and does not necessarily list the essential job functions for a given position in a classification.