Location

St. Louis, MO 63110

Scheduled Hours

37.5

Position Summary

The Public Health Action Labs (PHAL) serve as the school's engine for translating research into solutions and moving them to scale. The Labs are positioned to take the best ideas from the school's research enterprise, individual primary and secondary faculty, FARM Network, Ryan Institute, Office of Practice, and other idea-generating units and carry them forward through four coordinated Labs: policy, implementation, communications, and economic analysis. These four Labs will underpin the direct action to follow, aimed at delivering meaningful outcomes.

The Project Manager (PM) serves as the owner of a distinct project within the PHAL’s implementation lab. The PM will own the day-to-day execution of active accelerator projects within the labs – the accelerator projects are fueled by PHAL funding and supplemented by external partnerships and support. Day-to-day execution will include establishing and managing timelines, establishing project management tracking tools and meeting cadence, identifying and lifting up risks to leadership, holding stakeholders accountable for required actions, cross-lab and cross-office coordination, collaboration with private and public sector partners and ensuring that projects meet the metrics and agreed upon objectives.

Job Description

Project Management

• Develop a time bound landscape analysis to determine what work exists in the field and catchment area of the proposed project to determine where the PHALs can accelerate work, partner and lead.
• Establish metrics and overarching goals in consultation with leadership team
• Develop a detailed timeline and project plan that includes milestones, task owners, dependencies, resource requirements, etc. and maintain them accurately throughout the project.
• Implement project management tracking mechanism and establish meeting cadence
• Oversee the project budget, which will include funding from the PHALs and external partners.
• Identify and lift up risks to leadership
• Establish clear roles and responsibilities for internal and external collaborators. Maintain transparency within the project team.
• Craft regular project updates for the Executive Director of the PHAL and the Associate Dean for Institutional Advancement and External Affairs. 

Internal Collaboration and Communications

• Keep abreast of the happenings across the School and University related to the PMs specific project.
• Make connections with potential collaborators to advance the project.
• Facilitate cross-lab working sessions and coordination, which includes collaborating on agendas, preparing pre-read materials, capturing decisions and action items and following-up to ensure their execution.
• Maintain dynamic timeline visible to all internal collaborators to ensure alignment.
• Proactively identify needs of your project and how the other labs will serve the needs.
• undefined

External Collaboration and Communication

• Serve as day-to-day contact for external collaborators to advance project aims.
• Identify new collaborators based on research, knowledge of internal work, etc.
• Prepare for and lead partner meetings which includes development of agendas, materials and facilitation guides.
• Proactively communicate project status to external partners.

Other Duties as Assigned

• Develops strong relationships and collaborates with key team members in MarComm and communications teams in other WashU schools and partner organizations.

Working Conditions:

Job Location/Working Conditions

• Normal office environment
• Ability to travel to various on- and off-campus locations
   

Physical Effort

• Typically sitting at a desk or table
• Repetitive wrist, hand or finger movement
   

Equipment

• Office equipment

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education:

Bachelor's degree

Certifications/Professional Licenses:

No specific certification/professional license is required for this position.

Work Experience:

Relevant Experience (5 Years)

Skills:

Not Applicable

Driver's License:

A driver's license is not required for this position.

More About This Job

Preferred Qualifications

• PMP or equivalent certification.
• Track record of successfully managing multiple concurrent workstreams with competing deadlines.
• Exceptional written communication — able to write clear briefing memos, status reports, and executive summaries.         
• Strong interpersonal skills.       
• Demonstrated ability to build and maintain project management tracking in established systems.

Preferred Qualifications

Education:

Master's degree

Certifications/Professional Licenses:

No additional certification/professional licenses unless stated elsewhere in the job posting.

Work Experience:

No additional work experience unless stated elsewhere in the job posting.

Skills:

Asana (Software), Deadline Management, Executive Summary, Health Policy Research, Higher Education Research, Interpersonal Communication, Managing Partner Relationships, Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, monday.com (Platform), Multiple Project Management, New Initiatives, Operations Management, Program Management, Project Management, Project Management System, Project Status Reports, Public Health, Social Policy, Stakeholder Management, Status Reporting, Strategic Planning, Written Communication

Grade

G14

Salary Range

$75,200.00 - $128,800.00 / Annually

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email [email protected] or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.

• Competitive health insurance packages with priority appointments and lower copays/coinsurance.

• Take advantage of our free Metro transit U-Pass for eligible employees.

• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.

• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity or shared ancestry, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information. As a federal contractor, the university maintains affirmative action programs to implement its equal employment opportunity policy for individuals with disabilities and protected veterans, in accordance with Section 503 of the Rehabilitation Act of 1973, as amended, and the Vietnam Era Veterans’ Readjustment Assistance Act of 1974 (VEVRAA), as amended.