Front Office Administrator

CK Construction Group has been providing construction services to private and public agencies since 1956. We have established a strong reputation within our markets by executing projects on time and within budget while adhering to strict quality control and safety measures. We have the people, equipment, construction materials, experience, and bonding capacity to complete most any size project.

We offer comprehensive design phase and construction phase services under all delivery and contractual methods, including construction management, general contracting, design-build, and design-assist. In addition, we offer self-perform construction services including concrete, steel erection, carpentry, drywall and acoustical ceilings and an in-house AWI Certified mill shop. 

We are always looking for talent in the areas of engineering and construction management positions. Check out our website to learn more and apply today!

Job Description:

Position Summary:   

The Front Office Administrator serves as the first point of contact for visitors, clients, and team members, creating a welcoming and professional experience. This role is responsible for the front desk operations, handling incoming communications, providing administrative support, and ensuring the smooth day-to-day functioning of the office.

Key Responsibilities:

• Greet and assist visitors, clients, vendors, and team members in a friendly and professional manner.
• Answer, screen, and direct incoming phone calls and general account emails.
• Maintain the reception area, conference rooms, and common areas to ensure a professional appearance.
• Manage incoming and outgoing mail, packages, and deliveries.
• Manage day-to-day communications with landlord’s building management.
• Schedule meetings, reserve conference rooms, and coordinate office calendars as needed.
• Provide administrative support such as data entry, document preparation, filing, copying, and scanning.
• Assist with office supply ordering and inventory management.
• Support team member onboarding activities, visitor access, and office communications.
• Coordinate catering, meeting setup, and special events as requested.
• Maintain confidentiality of sensitive information and documents.
• Perform other administrative duties and special projects as assigned.

Skills and Abilities:

• Strong verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent teamwork and collaboration.
• Proficiency with Microsoft Office applications, including Outlook, Word, Excel, and Teams.
• Ability to multitask, prioritize responsibilities, and manage time effectively.
• Strong attention to detail and organizational skills.
• Professional demeanor and positive disposition.

certificates, licenses, and registrations:

• Must have a valid driver’s license and be able to comply with the company’s Authorized Driver policy. 

education and experience:

• High school diploma or equivalent required.
• Previous receptionist, administrative assistant, customer service, or office support experience preferred.

Working environment and physical activities:

• This position primarily works in an office setting and interacts regularly with team members, customers, vendors, and visitors.
• This role requires maintaining a welcoming, professional, and service-oriented atmosphere. 
• Ability to remain seated or stand for extended periods.
• Ability to use standard office equipment, including computers, phones, copiers, and printers.
• Ability to lift and carry office supplies or packages up to 20 pounds occasionally.