DMV Title Clerk

Description

 Join the top-rated RV dealership in the nation! RV Country has been voted the People’s Choice for Best RV Dealer and certified as an Amazing Workplace. With over 60 years of success and growth and 11 locations across Washington, Oregon, Nevada, Arizona, and California, we're expanding our team of over 350 professionals. At RV Country, we're more than just a dealership; we're a community dedicated to making a difference in the lives of both our customers and employees. Join us and be part of an exciting journey!

The Title Clerk is responsible for the accurate and timely processing, preparation, submission, and tracking of all vehicle title and registration documentation for multiple dealership locations. This position plays an important role in ensuring that recreational vehicle transactions are properly documented, ownership transfers are completed, lienholder requirements are satisfied, and all applicable state and federal regulations are followed. The Title Clerk will work closely with the Controller, accounting personnel, sales departments, customers, financial institutions, and state agencies to ensure the accuracy and timely completion of title-related transactions. This position is also responsible for maintaining organized title records, monitoring outstanding title work, resolving documentation discrepancies, and ensuring compliance with established dealership policies and procedures.

Job Responsibilities

• Process all new and used recreational vehicle transactions for title and registration in the appropriate state.
•  Prepare and submit title applications, registration documents, tax forms, and other required paperwork to the applicable Department of Motor Vehicles (DMV) or authorized state agencies.
• Review title and registration documents for accuracy, completeness, and compliance with applicable state requirements before submission. 
• Prepare payoff checks and coordinate the processing of lien releases for recreational vehicle trade-ins. 
• Process dealer trades, prepare Certificates of Origin (MSOs), and ensure proper documentation for vehicle transfers between dealership locations. 
•  Maintain an accurate and current listing of all outstanding title work, including missing titles, lien releases, incomplete applications, and other unresolved title issues. 
• Monitor and follow up on outstanding title work to ensure timely completion and resolution of title-related discrepancies 
• Maintain and update title tracking records using Google Sheets, providing management with timely status updates regarding outstanding or problem titles.
• Cross-train other accounting department personnel to provide coverage and continuity of daily title clerk responsibilities .
• Perform other accounting and administrative duties as assigned by the Controller 
• Assist with maintaining and improving title processing procedures, internal controls, and tracking systems to increase accuracy and efficiency.
• Post deal-related information into IDS, the dealership management system, ensuring accuracy and completeness of transaction records.
• Process extended warranty documentation, cancellations, and applicable supporting paperwork.
•  Communicate with customers, financial institutions, DMV personnel, manufacturers, and internal dealership personnel to resolve title and registration issues. 
•  Maintain accurate and organized electronic and physical records of title documents and related transaction paperwork .
•  Identify and communicate title discrepancies, processing delays, and potential compliance concerns to the Controller and appropriate management personnel 
•  Work closely with accounting and sales personnel to ensure all required documentation is received and properly processed following the completion of vehicle transactions 
•  Cross-train other accounting department personnel to provide coverage and continuity of daily title clerk responsibilities. 
•  Assist with maintaining and improving title processing procedures, internal controls, and tracking systems to increase accuracy and efficiency. 
•  Perform other accounting and administrative duties as assigned by the Controller. 
•  Maintain confidentiality of customer, financial, and dealership information and exercise sound judgment when handling sensitive documents.

Qualifications/ Previous Experience

• Previous experience in vehicle title processing, dealership accounting, or automotive/RV administration preferred 
• Excellent attention to detail and a high degree of accuracy
•  Strong written and verbal communication skills  
• Knowledge of state DMV procedures, vehicle registration requirements, lien releases, and title transfers preferred
•  Experience with dealership management systems, particularly IDS, preferred 
•  Proficiency in Microsoft Office applications, particularly Excel, and general computer-based business applications  
•  Ability to review legal and financial documentation, identify discrepancies, and resolve title-related issues  
•  Strong organizational skills with the ability to manage multiple transactions and meet established deadlines 
•  Ability to work independently while contributing to a team-oriented accounting department  
•  Ability to prioritize responsibilities and maintain flexibility during periods of increased business activity and month-end closing 

Requirements

 Education 

• High school diploma or equivalent required. 

Benefits

• Medical, dental, and vision insurance
• 401K with company match
• PTO
• Great company culture

Physical Demands 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit and work at a computer for extended periods of time. The employee is occasionally required to stoop, kneel, or crouch. The employee must be able to work in a fast-paced environment, manage multiple priorities, and meet established deadlines. The employee must have the ability to use a computer, calculator, telephone, and other standard office equipment; the ability to communicate effectively with management, employees, customers, vendors, financial institutions, and government agencies; and the ability to occasionally lift and carry files, documents, and office supplies weighing up to 30 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.

Our company maintains a strong policy of equal employment opportunity for all associates. We hire, train, promote, and compensate associates on the basis of personal and professional competence and potential for advancement without regard to race, color, religion, sex, national origin, age, marital status, disability, or citizenship, as well as other classifications protected by applicable federal, state, or local laws.