Human Resources Coordinator

Position Summary

The Human Resources Coordinator provides administrative and operational support for the Human Resources function at DCC Propane. This role assists with employee onboarding, employee records management, benefits administration, compliance activities, employee communications, and various HR programs. The HR Coordinator serves as a key point of contact for employees and helps ensure a positive and professional employee experience.

Core Duties / Key Responsibilities

Employee Onboarding:

• Prepare onboarding documentation.
• Coordinate new hire orientation and onboarding activities.

Acquisition Integration Support

• Support HR onboarding and employee transition activities
• Assist with employee data collection and compliance documentation during integrations

Benefits and Payroll/Employee Records Support:

• Support benefits enrollment, changes, and employee inquiries.
• Assist employees with benefit-related questions and documentation.
• Support annual open enrollment activities.
• Support employees with LOA paperwork and tracking.
• Ensure employee records comply with company policies and legal requirements.
• Assist in generating HR reports and workforce analytics.

Employee Relations and Engagement:

• Serve as a resource for employee questions regarding policies, procedures, and programs.
• Assist with employee recognition programs and engagement initiatives.
• Escalate employee relations concerts to appropriate HR leader.
• Support investigations through document collection and tracking.

Internal Employee Communications:

• Assist in drafting, proofreading, and distributing internal employee communications, including HR announcements, policy updates, reminders, and companywide messages.
• Coordinate communication timelines and ensure messages are clear, accurate, timely, and aligned with company tone and HR priorities.
• Support communication efforts related to employee programs, benefits, training, engagement initiatives, and organizational updates.
• Maintain templates, distribution lists, and communication records to support consistent and effective employee messaging.

Compliance and Policy Administration:

• Assist with compliance related to federal, state, and local employment laws.
• Support audit requests and compliance reporting requirements.
• Maintain required labor law postings and policy acknowledgments.

Training and Development:

• Coordinate training schedules, registrations, and attendance tracking.
• Ensure internal LMS employee information is current and always up to date.
• Maintain employee training records and certifications.
• Support company development and performance management programs.

Position Qualifications

Experience/Education

Required Education: Associate's or Bachelor's degree in Human Resources, Business Administration or related field

Required Work Experience:

• 2-4 years of Human Resources, administrative or related experience
• Experience with HRIS systems preferred
• Experience supporting a multi-location operation preferred

Required Knowledge/Skills/Abilities

Microsoft Applications: Intermediate to advanced proficiency in Word, Excel, PowerPoint and Outlook

Additional Technology: Exceptional phone skills and computer literacy

Travel: Minimal travel required

Communication: Exceptional verbal and written communication skills required

Additional Requirements:

• Must be able to work independently and effectively manage time
• Strong organizational and time management skills
• Ability to handle confidential information with discretion
• Proficiency in Microsoft Office Suite, including Excel, Word, Outlook, and Teams.
• Strong attention to detail and accuracy.
• Ability to manage multiple priorities in a fast-paced environment.
• Customer service mindset with strong interpersonal skills.
• Good problem solving and decision-making skills
• Ability to be a positive representative of the Company both internally and externally
• Ability to always work with respect and cooperation with fellow employees

Physical/Working Requirements

The work environment characteristics described are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be available to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is:

• This position requires you to work from an office environment; after the training period, this role may become a hybrid position.
• Prolonged sitting at a desk and working on a computer.
• Must be able to position, transport, lift and/or move up to 20 pounds at a time.
• Communicate with and exchange information verbally and in writing.
• Move about in an office environment.
• The noise level in the work environment is usually moderate

Scope

Direct Reports: 0

Total Organization Employees: ~ 900

Total Organization States: 21

Total Organization Regions: 4

This job description is not intended to describe in detail the multitude of tasks that may be assigned, but rather to provide the employee with a general sense of the responsibilities and expectations of his/her position. It is not intended to be an exhaustive list of qualifications, skills, efforts, duties, responsibilities or working conditions associated with the position. As the nature of business demands change so, too, may the essential functions of this position.

DCC Propane is an equal opportunity employer. We value diversity and inclusion at our company. We do not discriminate on the basis of race, color, religion, age, national origin, gender, gender identity, sexual orientation, marital status, veteran status, military status or disability status.