Insurance, Prequalification & Compliance Coordinator

About Us

Company Overview

Foundation Building Materials (FBM) is a leading construction materials distribution company serving the commercial and residential construction markets across the United States and Canada. Through a network of locations and specialized business units, FBM supplies construction professionals with a broad range of products and services while delivering exceptional customer experiences.

 

With more than 8,000 Team Members across North America, FBM is committed to operational excellence, innovation, and employee development. Following its acquisition by Lowe's, FBM continues to invest in talented professionals who can help drive growth, improve efficiencies, and support strategic business objectives.

Overview

Position Overview

We are seeking a detail-oriented, highly organized Insurance, Prequalification & Compliance Coordinator to join the Legal Department and support the company's insurance, customer prequalification, subcontractor qualification, and business compliance processes.

 

This position requires a paralegal certificate and combines legal and risk-management support with significant cross-functional coordination and administrative responsibility. The successful candidate will be expected to review and understand insurance, prequalification, and compliance requirements; coordinate responses with internal and external stakeholders; accurately complete a variety of customer and vendor documentation; and recognize issues that require escalation to Legal, Risk Management, or other subject-matter experts.

 

The position will serve as the primary coordinator for Certificates of Insurance (COIs), including responding to customer requests, coordinating revisions with our insurance broker, answering insurance-related questions, and maintaining insurance documentation in customer portals.

 

In addition, this role will coordinate customer and general contractor prequalification requirements that allow the company to bid on and perform construction projects; administer the company's subcontractor prequalification process; and assist with miscellaneous compliance questionnaires, certifications, registrations, and other documentation required by customers, vendors, governmental entities, and other business partners.

 

The Insurance, Prequalification & Compliance Coordinator will serve as a liaison among the Legal, Risk Management, Sales, Operations, Accounting, Safety, and Project Management teams, as well as our insurance broker, customers, general contractors, subcontractors, vendors, and other external parties.

This position reports to the Legal Department.

Responsibilities and Qualifications

Primary Responsibilities Certificates of Insurance & Insurance Administration

• Coordinate the issuance and revision of Certificates of Insurance (COIs) requested by customers and general contractors.
• Review customer insurance requirements and communicate requested certificate and endorsement revisions to the company's insurance broker.
• Verify that issued certificates accurately reflect requested coverages, endorsements, project information, and certificate holder requirements.
• Serve as a primary point of contact for customer inquiries regarding certificates of insurance.
• Explain the company's insurance coverage, limits, and standard endorsements to customers and internal stakeholders.
• Identify insurance requirements that differ from the company's standard coverage and escalate exceptions to Legal and Risk Management as appropriate.
• Track outstanding certificate and endorsement requests and ensure timely completion.
• Upload certificates, endorsements, and related insurance documentation into customer portals and prequalification systems.
• Maintain organized electronic records of certificates, endorsements, policies, and related insurance documentation.
• Assist with annual insurance renewals and distribution of updated certificates and insurance documentation.

  Customer & Project Prequalification

• Coordinate prequalification requirements necessary for the company to bid on, contract for, and perform construction projects.
• Complete and submit customer, general contractor, and third-party prequalification applications and renewals.
• Maintain company profiles in customer and third-party prequalification portals.
• Coordinate with internal departments to collect information required for prequalification submissions, including insurance, safety, financial, licensing, bonding, project history, references, and organizational information.
• Track expiration dates, annual renewals, and outstanding requirements to maintain active prequalification status with key customers and general contractors.
• Maintain a centralized record of customer and general contractor prequalification status.
• Proactively identify upcoming expirations or incomplete requirements that could prevent the company from bidding on or being awarded work.
• Work with Sales and Operations to prioritize prequalification requests based on upcoming bids and project opportunities.
• Escalate unusual contractual, insurance, financial, legal, or risk requirements to the appropriate internal stakeholders.

  Subcontractor Prequalification & Compliance

• Administer and maintain the company's subcontractor prequalification program.
• Maintain a centralized list or database of subcontractors, including qualification and approval status.
• Coordinate the collection and review of required subcontractor documentation, including certificates of insurance, endorsements, contractor licenses, tax documentation, safety information, references, relevant project experience, and other required materials.
• Coordinate with Legal, Risk Management, Safety, Operations, and other departments to evaluate subcontractors against established qualification standards.
• Track expiration dates for subcontractor insurance, licenses, and other required documentation.
• Follow up with subcontractors regarding missing, expired, or non-compliant documentation.
• Maintain accurate records identifying subcontractors as approved, conditionally approved, pending review, or not approved.
• Provide Operations and Project Management with visibility into subcontractors that are approved and available for use.
• Assist with periodic reviews and re-qualification of existing subcontractors.
• Help ensure subcontractors are not engaged on projects until applicable pre-qualification requirements have been satisfied or appropriate exceptions have been approved.

  Compliance & Business Documentation

• Coordinate the completion and submission of miscellaneous customer, vendor, governmental, and third-party compliance forms, questionnaires, certifications, and registration requirements.
• Review requests, identify the information and supporting documentation required, and coordinate with appropriate internal departments to obtain accurate responses.
• Complete or assist with documentation such as:
  • Disadvantaged Business Enterprise (DBE) and similar questionnaires and certifications.
  • Supplier, vendor, and customer registration forms and checklists.
  • Safety and environmental policy acknowledgments and compliance questionnaires.
  • Business ethics, code of conduct, and policy acknowledgments.
  • Licensing and corporate registration information.
  • Ownership, organizational, and company information questionnaires.
  • Customer-specific compliance certifications and representations.
  • Vendor onboarding and registration documentation.
  • Other certifications, questionnaires, and administrative compliance documentation required in connection with bidding, contracting, or performing work.
• Coordinate with Legal, Safety, Environmental, Human Resources, Accounting, Risk Management, Operations, and other subject-matter experts to obtain and validate information needed for submissions.
• Review forms and questionnaires for representations, certifications, or commitments that require Legal or subject-matter review before execution.
• Escalate unusual, inaccurate, unclear, or potentially problematic representations and certifications rather than making unsupported commitments on behalf of the company.
• Maintain commonly requested company information and supporting documentation to improve the efficiency and consistency of future submissions.
• Maintain organized records of completed questionnaires, certifications, registrations, and supporting materials.
• Track recurring registrations, certifications, and other compliance requirements and coordinate renewals as necessary.
• Identify opportunities to standardize responses and develop templates for frequently requested information.

  Cross-Functional Coordination

• Serve as a liaison among Legal, Risk Management, Sales, Operations, Project Management, Safety, Environmental, Human Resources, Accounting, and other internal departments.
• Coordinate with the company's insurance broker, customers, general contractors, subcontractors, vendors, and other external parties.
• Help prevent delays in bidding, contracting, project startup, vendor onboarding, and payment by proactively managing insurance, prequalification, and compliance requirements.
• Communicate outstanding requirements, deadlines, and potential issues to appropriate stakeholders.
• Escalate higher-risk, non-standard, or legally significant requirements to Legal, Risk Management, or other appropriate subject-matter experts.
• Develop strong working relationships with internal and external stakeholders and provide responsive, professional service.

  Process Management & Administration

• Maintain organized and accurate records related to insurance, customer prequalification, subcontractor qualification, and compliance.
• Develop and maintain trackers, reports, and dashboards for outstanding requests, expiration dates, qualification status, and other key information.
• Maintain a repository of frequently requested company information, forms, certifications, policies, and supporting documentation.
• Identify opportunities to standardize and improve insurance, prequalification, and compliance processes.
• Assist in developing written procedures, checklists, standard responses, and documentation for recurring processes.
• Support other administrative, legal, compliance, and risk-management initiatives within the Legal Department as needed.

   Qualifications Required

• Paralegal certificate from an accredited or recognized paralegal program.
• 2+ years of experience in insurance, construction administration, legal support, risk management, contract administration, prequalification, compliance, or a related field.
• Strong organizational skills and exceptional attention to detail.
• Excellent written and verbal communication skills.
• Ability to review forms, questionnaires, contractual requirements, and supporting documentation and accurately identify required information.
• Ability to recognize representations, certifications, contractual provisions, or other matters requiring review by Legal or another subject-matter expert.
• Strong customer-service orientation and ability to communicate professionally with customers, subcontractors, vendors, insurance brokers, and internal stakeholders.
• Ability to manage multiple priorities, deadlines, and time-sensitive requests in a fast-paced environment.
• Ability to exercise sound judgment and appropriately handle confidential legal, financial, insurance, and business information.
• Proficiency with Microsoft Office, including Outlook, Word, and Excel.
• Comfort working with customer portals, document management systems, and web-based prequalification and compliance platforms.

  Preferred

• Associate's or Bachelor's degree.
• Experience working in a corporate legal department, law firm, insurance brokerage, risk management department, or construction company.
• Experience working with Certificates of Insurance and commercial insurance requirements.
• Familiarity with commercial general liability, workers' compensation, automobile liability, umbrella/excess liability, and other commercial insurance coverages.
• Experience reviewing contractual insurance requirements and coordinating required certificates and endorsements.
• Experience with contractor or subcontractor prequalification processes.
• Experience completing customer, vendor, governmental, or third-party compliance questionnaires and registrations.
• Experience working in the construction, building materials, specialty contracting, insurance, or risk management industries.
• Familiarity with construction industry licensing, insurance, safety, environmental, and compliance requirements.
• Familiarity with third-party contractor prequalification and compliance platforms.

   Desired Skills and Attributes

The ideal candidate is:

• Highly organized and detail-oriented, with the ability to manage a significant volume of documentation and deadlines.
• Resourceful and persistent, with the ability to identify what information is needed, determine who within the organization can provide it, and follow through until a request is completed.
• Responsive and service-oriented, recognizing that insurance, prequalification, and compliance requirements can directly affect the company's ability to bid, contract, start work, and receive payment.
• Proactive, identifying upcoming expirations and potential compliance issues before they become business or operational problems.
• Comfortable working cross-functionally and coordinating information from multiple departments and subject-matter experts.
• Able to understand and explain insurance and compliance requirements in clear, practical terms.
• Able to exercise sound judgment, particularly when distinguishing routine administrative requests from representations, certifications, or commitments requiring Legal or management review.
• Process-oriented, with an interest in developing efficient, repeatable systems and improving existing workflows.
• Committed to accuracy and consistency, particularly when providing company information or making submissions to external parties.

  Role Impact

The Insurance, Prequalification & Compliance Coordinator plays an important role in ensuring the company is positioned to pursue new business opportunities, satisfy customer requirements, and appropriately manage insurance, subcontractor, and compliance risk.

 

Success in this position means the company remains prequalified and properly registered with key customers and general contractors; Sales is not prevented from bidding because of incomplete administrative requirements; certificate and insurance requests are handled accurately and promptly; Operations has access to appropriately prequalified subcontractors; customer and vendor compliance documentation is completed accurately and on time; and Legal and Risk Management have appropriate visibility into exceptions, certifications, and higher-risk issues.

Compensation and Benefits

Reports ToVP & Division General Counsel   Compensation

The listed pay range reflects the expected base rate for this position. Within the range, individual pay may vary based on experience, qualifications, and work location within state.

This is a full-time position with competitive pay and benefits.

• Base: $37.00 - $41.00 per hour
• Bonus: 10% Target Bonus
• Total Compensation (Base + Bonus): The successful candidate could reasonably expect a Total Compensation Package in the range of $80,000- $98,000
• Equity: This role is not eligible for equity opportunities, awards or grants.

   Benefits

At FBM, we’re committed to supporting our employees both personally and professionally. We offer a comprehensive and competitive benefits package designed to help you thrive inside and outside of work. Our excellent package includes:

• Medical, Dental and Vision plans with leading national providers
• Health Savings Account (HSA) / Flexible Spending Account (FSA)
• Company Provided Basic Life and Accident Death & Dismemberment (AD&D)
• Voluntary Life and Accidental Death & Dismemberment (AD&D)
• Critical illness, Hospital Indemnity, Accident Coverage
• Legal Insurance Plan
• Paid Time Off (PTO) & Paid Company Holidays
• 401(k) plan with generous company match

Statements

Equal Opportunity Employer

Foundation Building Materials is an Equal Opportunity Employer and is committed to providing equal employment opportunities to all individuals. We value diversity and inclusion and are dedicated to creating a workplace where all employees feel respected and empowered. All employment decisions are made without regard to race, color, religion, sex, pregnancy (including childbirth, breastfeeding, or related medical conditions), sexual orientation, gender identity or expression, national origin, age, disability status, genetic information, veteran status, or any other characteristic protected by federal, state, or local law.

  

In accordance with the Americans with Disabilities Act (ADA) and applicable state and local laws, we provide reasonable accommodations to qualified individuals with disabilities to help them perform the essential functions of their job. If you need assistance or an accommodation during the application process or while employed, please contact Human Resources at [email protected].

   Posting Period

This job will be posted for at least 5 days, starting on the initial post date reflected above.