Senior Administrative Associate, Procurement/Repair Coordinator

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Job Description:

The Repair Coordinator Administrator works in a dynamic office environment consisting of Administrative, Business Professional and Management personnel. The group is very dependent on one another with day-to-day activities. Environment can be fast paced at times. He/She will review, and process Material Requests (MR) submitted and routed to buyer via buyer worksheets. These worksheets provide the opportunity to analyze the request and discuss with the appropriate groups before a purchase is made.

Responsibilities Include: 

• Responsible for reviewing and processing quotes in AEX of components within the area of responsibility.
• Ensure repair quotes fall in line with contractual agreement.
• Review mismatch voucher report and correct repair orders (RO) as required to clear items.
• Communicate with vendors on a regular basis regarding repair order status and action plans for products exceeding promised delivery dates or schedules.
• Follow up on the Aging RO Report for past due RO’s.
• Follow up on open repair orders not quoted or invoiced.

Required Skills:  

• Demonstrated knowledge or previous experience in aircraft materials/component repair cycle, and/or general Finance and Accounting knowledge.
• Detail oriented, strong communication/interpersonal skills.
• Willingness to continuously learn new skills.
• Professionalism, team oriented, strong problem-solving skills and ability to organize/prioritize workload.
• Attention to Detail

Preferred Skills:   

• Previous MIPS, MTX, and Airline inventory experience preferred, but not critical for success.
• Knowledge of the Aircraft Materials mission statement and purpose.

Interpersonal Skills:  

• Good prioritization skills. Must be a team player. High self-accountability. Self-Starter with the ability to learn quickly and retain information. Ability to work in a regulated environment with minimal supervision. Must have great attention to detail. Must be able to clearly communicate with internal and external customers. Ability to interact and work with Administrative, Business Professionals and Management daily.
• Office environment
• 1 year commitment

Other Criteria:

• Grade 009
• Flex time (will discuss)
• Monday-Friday 0800-1630
• Candidate must be geographically located in the same region as position or willing to self-relocate
• The last day to apply is 9/4/2026 at 11:59pm ET

Employee Type:

Permanent

UPS is committed to providing a workplace free of discrimination, harassment, and retaliation.

Other Criteria:

UPS is an equal opportunity employer. UPS does not discriminate on the basis of race/color/religion/sex/national origin/veteran/disability/age/sexual orientation/gender identity or any other characteristic protected by law.

Basic Qualifications:

Must be a U.S. Citizen or National of the U.S., an alien lawfully admitted for permanent residence, or an alien authorized to work in the U.S. for this employer.