Team Lead Travel & Expense Management

KEY ACCOUNTABILITIES

Service Performance and Issue Resolution

• Coordinate daily Travel & Expense Management activities, ensuring accurate and timely execution in line with service levels and financial closing timelines.

• Monitor team performance metrics and service level agreements, implementing corrective measures for deviations.

• Actively engage in complex cases, providing hands-on support to ensure accurate resolutions and compliance with policies.

• Resolve first-level escalations concerning rejected or incomplete expense reports, policy non-compliance flags, missing receipts or documentation, corporate credit card discrepancies, and employee reimbursement queries.

• Act as the initial point of escalation for operational issues, ensuring prompt resolution and escalating structural issues to the Head of Purchase-2-Pay Operations.

Process Management and Continuous Improvement

• Drive standardization and continuous improvement within the Purchase-2-Pay operations team.

• Collaborate with the process management team to enhance underlying processes and support the implementation of new or updated work instructions, tools, and systems.

• Support the alignment between the Travel & Expense Management front-end tool (e.g., Concur) and the back-end accounting and payment systems to ensure seamless data flow and posting accuracy.

• Collect and contribute improvement ideas to the continuous improvement backlog.

• Participate in pilot activities, testing, and training related to changes impacting the operational line.

• Ideally bring an understanding of AI tools and automation capabilities to identify opportunities for streamlining processes, reducing manual effort and enhancing operational efficiency.

Team Leadership and Development

• Lead and develop the team within the Purchase-2-Pay operations team, fostering Omya's culture and values.

• Monitor team workload, support capacity planning, identify skill gaps and training needs, and facilitate onboarding and knowledge transfer.

• Support training on Travel & Expense Management systems, expense management tools, posting standards, and policy application.

Stakeholder Management and Communication

• Collaborate closely with the Head of Purchase-2-Pay Operations to ensure alignment between team execution and operational targets.

• Engage with other Team Leads within Purchase-2-Pay and adjacent processes to ensure coordinated service delivery.

• Act as the primary business expert point of contact for SAP Concur's support and implementation team.

• Serve as the central point of contact for in-country teams on all SAP Concur-related queries.

Education

•  University degree (Bachelor or equivalent) in Accounting, Finance, Business Administration, or related fields

•  Relevant vocational education with significant experience may be considered

Experience

•  4–6 years of experience in a process‑ or function‑related operational role, preferably within Travel & Expense accounting, Accounts Payable or General Accounting

•  First leadership or coordination experience (e.g., acting as senior, subject matter expert or deputy team lead)

Knowledge and skills

•  Working knowledge of accounting principles as they apply to Travel & Expense postings, employee advance clearing and period-end activities

•  Solid understanding of the end-to-end Travel & Expense process and the integration of systems with back-end ERP accounting and payment modules

•  Hands-on experience with SAP Concur for expense report processing, policy compliance monitoring and troubleshooting

•  Case and ticket management for expense report rejections, reimbursement delays, credit card discrepancies and employee queries

•  Strong attention to detail for Travel & Expense financial postings, supporting documentation, receipt validation and approval workflows

•  Comfortable coordinating with Travel Management, HR, Payroll, Treasury, Corporate Controlling and employees

Other requirements

•  Solid understanding of P2P systems and invoice‑to‑payment workflows

•  Knowledge of internal controls and compliance for Travel & Expense approval, reimbursement and payment processes

•  High accuracy in reviewing expense reports, cost assignments, tax codes and transfer files

•  Understanding of procurement policy frameworks

Reporting Line(s)

Solid line(s) to: Head of Purchase-2-Pay Operations

Number of direct reports: 4

Performance Measures

Performance measures will be defined on team specific service obligations

Working Relationships

Internal contacts

Head of Purchase-2-Pay Operations

Other Team Leads within Purchase-2-Pay and adjacent processes

Process management within Purchase-2-Pay

HR, IT support

Business contacts

External contacts

Service providers or external business partners as required for daily operations