Director of Materials Management

Discover Vanderbilt Health: With eight hospitals and over 180 clinics, we are the region’s largest comprehensive academic health system. Vanderbilt Health has a long tradition of providing world-class care to the people of the Mid-South, living out our mission of moving medicine forward through preeminent programs in patient care, education and research. Here you’ll find a spirit of collaboration and a supportive community where your expertise is valued, your knowledge expanded and your uniqueness celebrated. We are committed to fostering an environment where talented, compassionate people are united in bringing the most advanced care to our neighbors throughout the region.

Organization:

SC VUH Central Supply Admin

Job Summary:

The Vanderbilt Health Executive Search Team is conducting a national search for a Director of Materials Management. The Director of Materials Management will provide overall leadership for the Distribution Department by developing goals, objectives, policies and procedures; supervising, coordinating, and evaluating the activities; preparing operating and capital expenditure budgets; and performing personnel administration functions.

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Shift: First Shift; Days

Role Accountabilities:

• Develop goals and objectives for the department based on interpretation of institutional policy and goals.
• Plan to achieve departmental goals or establish priorities based on institutional goals and objectives.
• Help department understand, share and support the vision of the institutional and departmental goals.
• Initiate changes in or develop new policies, procedures and/or methods based on changes in departmental or institutional goals and objectives.
• Analyze long-range impact of institutional goals or departmental decisions and plans on day to day operations.
• Ensure the most effective operations of the department through program development, process improvement and coordination/integration of processes with other departments.
• Design, implement, evaluate and market programs to maximize clinical outcomes, functional status, patient/customer satisfaction and reimbursement.
• Standardize services, processes, resources, and practice to improve efficiency.
• Supervision to include responsibility for planning, coordinating, and controlling the work and procedures; provide advice/consultation to staff regarding problems.
• Adjust work schedules or project priorities to meet emergencies or changing conditions.
• Participate on departmental and/or interdepartmental committees to address problems and facilitate information exchange about programs, problems, etc. Provide information to others (oral or written) to explain/clarify problems, issues or requests.
• Participate in periodic management meetings to keep top management informed of department problems and concerns.
• Analyze and evaluate ongoing department programs to identify areas where adjustments/improvements are needed.
• Develop staffing plans to ensure developmental objectives are being met.
• Develops reporting mechanisms for receiving and supply areas. Reviews all central supply and receiving areas.
• Coordinates daily activities and communication between all central supply and receiving areas.
• Ensures timely, accurate and safe delivery of product to all areas of VUMC; develops appropriate distribution process in all areas of VUMC to optimize efficiency and customer satisfaction.
• Create and exceed service standards utilizing key service dimension and from knowledge of patient/customer expectations and best practice.
• Establish service standards for the department and determine if service standards are compatible with financial targets.
• Ensure that the service standards are met or exceeded by utilizing customer satisfaction, best practices and market information to improve customer service and satisfaction.
• Define and achieve financial targets in support of business goals of the institution.
• Prepare an annual operating budget for a unit or department, including direct labor, material and supplies, services, equipment maintenance and replacement.
• Present and justify a proposed budget (operating and capital expenditure) to a management review committee.
• Evaluate organizational functions and structures to best determine the allocation and utilization of resources.
• Analyze and evaluate budget variance to determine cause.
• Prepare justification or develop alternatives for cost containment/reduction.
• Project future budgets based upon analysis of current operations.
• Establishes and monitors [financial] goals and objectives, including critical success factors, [capital] and operating budget.
• Ability to develop and implement business plans and generate capital project ROI's.
• Interacts with Finance, ESS, Purchasing and other Key stakeholders to maintain and communicate accurate charge and expense information.
• Monitors monthly budget reports to ensure consistency of behavior and institutional focus.
• Works with team members during product conversions to ensure smooth transition.
• Coordinates vendor returns/credits, invoice discrepancy resolution for vendors.
• Create an organizational culture (both within and across departments) that provides a safe, satisfying and enriching environment for employees and provides a qualified, competent staff to meet patient needs.
• Provide leadership to promulgate the mission and the values of the institution to the department.
• Model behavior consistent with the mission, vision, and values of the enterprise through leading, coordinating projects, innovation, initiating improvement, and developing new programs.
• Demonstrate a leadership style that is facilitative and collaborative.
• Communicate within and across departments to maximize effectiveness, efficiently and information sharing.
• Ensures all Human Resource and VUMC policies and procedures are followed according to standards.
• Define the qualifications and performance expectations for all staff positions through the Performance Development system, including department specific job descriptions, and measurable performance standards.
• Create an environment that encourages and supports self-development and learning for all staff through regular feedback, by assuring the development of staff through orientation, training programs, work experiences and assessing competencies by meeting the performance expectations stated in his or her job description in a timely manner (normally annually).
• Develops and monitors coaching plan for manager and supervisors.
• Services as the customer service representative for central supply and receiving and a focal point for retrieval of supplies due to product recall/failures.
• Identify, establish and evaluate quality assurance standards, programs, and procedures within department.
• Establish and evaluate standards of performance to ensure safe, effective, and efficient operation of the department.
• Ensure that standards are met within area of responsibility to assure clinical enterprise accreditation/licensure.
• Adhere to the rules and regulations for the transportation of goods in accordance with the Department of Transportation, state licensure, and other governing agencies.
• Responsible for establishing and maintaining Quality Assurance and CQI programs and reporting mechanisms.
• Is responsible for the management and optimization of par locations and levels and emergency supply carts.
• Responsible for the conduct and coordination of physical inventories at all supply locations.
• Responsible for monitoring charge management process and discrepancy resolution.
• Responsible for establishing and monitoring quality control audits of automated delivery systems and any necessary discrepancy resolution.

  Qualifications – External:

•      Bachelor’s Degree and 7 years of experience

  Preferred Qualifications:

• 7-10 years of progressive experience in logistics and materials management strongly preferred.
• Demonstrated experience leading and optimizing supply chain functions within a complex large-scale operational environment strongly preferred.
• Experience with Point-of-Use (POU) inventory management systems and related technologies strongly preferred.
• Proven ability to analyze, interpret, and leverage financial and operational data to support strategic decision-making and drive organizational performance preferred.
• Experience leading, developing, and managing high-performing teams preferred.
• Demonstrated success in coaching, mentoring, and developing future leaders, with a strong commitment to talent growth and succession planning preferred.
• Excellent communication and presentation skills, with experience effectively collaborating with senior executives, clinical leaders, and key stakeholders preferred.
• Strong critical thinking, adaptability, and problem-solving abilities, with a demonstrated capacity to lead effectively in dynamic and evolving environments preferred.
• Commitment to continuous improvement principles, operational excellence, and process optimization preferred.
• Demonstrated strategic leadership experience driving organizational efficiency, cost savings, and operational improvements preferred.
• Academic Medical Center experience preferred.

#LI-JC1

Our supporting roles are the core of all we do at Vanderbilt Health, helping us personalize the patient experience through our caring spirit and distinctive capabilities. We support each other and encourage excellence among all who are part of our workforce. High-achieving employees stay at VUMC for professional growth, appreciation of benefits, and a sense of community and purpose.

We support each other and encourage excellence among all who are part of our workforce as we place a priority on designing with and for our patients and families.

Core Accountabilities:

* Organizational Impact: Implements strategies for a sub function with direct impact to the function results.* Problem Solving/ Complexity of work: Resolves highly complex business issues that are often unprecedented that have immediate impact on own sub-function or entity and wider implications to the organization. * Breadth of Knowledge: Applies expertise within professional/technical area and uses advanced business knowledge to develop objectives.* Team Interaction: Leads a sub-function serving the organization at large or across one or more entity(s).

Core Capabilities :

Supporting Colleagues: - Develops Self and Others: Acts upon constructive feedback from all levels of the organization and initiates strategies to develop talent in others. - Builds and Maintains Relationships: Leverages relationships and insight to forecast potential future needs and influence delivery of work to exceed expectations. - Communicates Effectively: Anticipates difference audience concerns, styles and finds mutually beneficial solutions across conflicting and sensitive issues. Delivering Excellent Services: - Serves Others with Compassion: Demonstrates in-depth knowledge of broad-based issues and considers the interests of others to improve satisfaction of services. - Solves Complex Problems: Critically evaluates complex information and identifies trends/risks to make recommendations to improve processes across areas. - Offers Meaningful Advice and Support: Provides ongoing feedback and development discussions to motivate and support team members to maximize performance. Ensuring High Quality: - Performs Excellent Work: Anticipates problems or obstacles which may interfere with quality standards and develops plants to ensure area's quality standards are met. - Ensures Continuous Improvement: Routinely draws upon valuable learning from others, past experiences, and new information to determine key opportunities. - Fulfills Safety and Regulatory Requirements: Develops appropriate corrective actions for unsafe environments in order to ensure operational and safety compliance. Managing Resources Effectively: - Demonstrates Accountability: Identifies potential obstacles to goal achievement and develops solutions to address those obstacles. - Stewards Organizational Resources: Creates the appropriate systems and processes to effectively manage resources. - Makes Data Driven Decisions: Applies in-depth knowledge of data to recommend and implement new approaches to improve decision making capabilities. Fostering Innovation: - Generates New Ideas: Identifies opportunities and leads development of new initiatives that create value across areas. - Applies Technology: Creates the energy and drive for self/others to identify and leverage technology in new, innovative ways to drive greater efficiencies. - Adapts to Change: Anticipates the change process and clearly communicates impact on others/own team(s), assisting them in embracing the change.

Position Qualifications:

Responsibilities:

Certifications:

Work Experience:

Relevant Work Experience

Experience Level:

7 years

Education:

Bachelor's

This role offers the opportunity to make a meaningful impact within Vanderbilt Health, supported by a comprehensive benefits package which may include health, disability, retirement and/or wellness offerings to enhance your well-being and professional growth.

Vanderbilt Health is committed to fostering an environment where everyone has the chance to thrive and is committed to the principles of equal opportunity.  EOE/Vets/Disabled.