Finance & Accounts Assistant (Internship)

Essential Duties and Responsibilities:

1. Finance Operation Accounts Receivable

• Sales Order Verification and Invoicing: Ensure accurate sales order matching and generate invoices from Salesforce.
• Payment Management: Maintain and update customer payments in both Salesforce and the accounting system.
• Account Statements: Generate and provide Statements of Account to customers.
• Receivables Management: Monitor and follow up on outstanding receivables regularly, performing account reconciliations.
• Record Keeping: Maintain organized accounts receivable files and records.
• Issue Resolution: Investigate and resolve any payment irregularities or customer inquiries.
• Department Oversight: Manage daily operations of the finance department, including timely monthly closing of accounts receivable and related tasks.
• Credit Checks: Conduct credit checks for new customers to assess creditworthiness.
• Compliance Assurance: Ensure compliance with statutory requirements and enforce accounting standards, policies, and principles.
• Budget Management: Collaborate on budget development, review proposals for accuracy and compliance, and suggest process improvements for best practices

2. Finance Operation - Accounts Payable

• Validate Vendor Invoices: Process and validate vendor invoices according to policy.
• Payment Management: Prepare and execute payments in compliance with approval levels and matrix, coordinating with local finance for payment release.
• Accurate Recording: Ensure accurate and timely recording of all executed payments in the accounting system.
• Statement Reconciliation: Reconcile vendor statements and address discrepancies.
• Reporting and Support: Prepare monthly reports like AP Aging and assist with closing activities and other assigned tasks from the team lead.

3. Finance Operation - General Ledger

• Financial Reporting: Assist in preparing financial reports, including bank and sales reconciliation, monthly management reports, budget, cash flow, and analysis.
• Record Keeping: Maintain accurate and timely accounting records in compliance with accounting standards and taxation requirements.
• Monthly Accounting Tasks: Prepare journal entries, reconcile ledgers, and oversee monthly closing, including inter-company accounts consolidation and compliance reporting.

4. Others

• Liaise with external auditors and tax consultants, and other authorities pertaining to statutory requirements or financial matters

Education and/or Work Experience Requirements:

• Bachelor's degree in finance or accounting.
• Effective Communication: Strong verbal and written communication skills for interacting with both internal
  and external customers.
• Computer Proficiency: Proficient in computer applications like MS Office, SQL accounting, Auto Count etc.
• Deadline Management: Capable of working under pressure, meeting deadlines, and providing exemplary
  service with a positive attitude.
• Prioritization and Detail Orientation: Skilled in prioritizing tasks, maintaining a keen eye for detail, and
  efficient communication with colleagues.
• Independent Work: Ability to work independently, complete tasks within given instructions, and follow
  standard practices