Student Associate for McCombs Human Resources (open to work-study and non-work-study)

Job Posting Title:

Student Associate for McCombs Human Resources (open to work-study and non-work-study)

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Hiring Department:

Red McCombs School of Business

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

10

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FLSA Status:

Non-Exempt from FLSA

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Earliest Start Date:

Jul 13, 2026

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Position Duration:

Expected to Continue Until Aug 31, 2027

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Location:

UT MAIN CAMPUS

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Job Details:

Job Details:

Purpose:

McCombs School of Business is looking for a reliable, organized, and initiative student employee to provide support for the Human Resource Department at the McCombs School of Business.

The Human Resources department supports McCombs faculty, staff, and student employees throughout their employment cycle. HR coordinates and supports various processes, including recruiting, hiring, onboarding, hourly payroll, timesheet management, staff development, performance management and evaluation, strategic planning, separations, and other related tasks. Our team manages databases, analyzes reports, writes communications, advises staff on policies, and connects them with campus resources. The Student Associate for Human Resources will support our team and the above-mentioned processes.

Responsibilities:

This position supports the day-to-day operations and special projects of the McCombs Human Resources team and the Dean's Office. This includes but is not limited to: 

• Maintaining records and information in physical files as well as online storage systems such as UT Box, Microsoft SharePoint, and Workday

• Answering phones when occasionally covering for the McCombs Dean's Office Front Desk 

• Managing probationary reviews for full-time staff on Workday  

• Processing background checks  

• Processing job changes for part-time staff and volunteers on Workday

• Working with Excel and Word to manage data and information 

• Handling sensitive information with utmost confidentiality 

• Audit staff timesheet submissions 

• Audit student employee onboarding tasks 

• Special projects as assigned

• Sending out monthly reminders to hourly employees to submit their timesheets 

Required Qualifications:

• Must be authorized to work in the U.S.

• Must be a University of Texas at Austin student, enrolled for at least 6 credit hours

• Can commit to a set schedule based on class availability from M – F, 8 am to 5 pm

• Is adept at problem-solving, including being able to identify issues 

• Possesses strong interpersonal skills 

• Communicates clearly with employees and HR team members 

• Can prioritize and plan work activities to use time efficiently 

• Can work independently

• Is organized, accurate, thorough, and able to monitor work for quality 

• Is dependable, able to follow instructions, and responds to management's directions 

• Is willing to be mentored and motivated to improve performance through management feedback 

Preferred Qualifications:

• Work-Study award for the semester

• Non-McCombs student

• Incoming sophomore or junior

• Experienced in Microsoft Suite

• Experienced working in an office setting   

Hourly Rate:

• $12

Working Conditions:

• Work performed in standard office conditions.

• Repetitive use of keyboard at a workstation.

Schedule Work Shift:

• In-office only

• 10 hours per week

• Monday through Friday, 8 am to 5 pm

• Expected to Continue Until 08/31/2027 (Based on semesterly performance evaluations)

Required Materials: Either multi-select the files to be attached at the first upload (under resume/cv) or continue to click the Upload button after each file is uploaded. Applicants will not be able to upload additional files after their application is submitted.

• Resume/CV

• Cover Letter

• 3 Reference Contacts

  • Preferably previous managers & coworkers

  • Other examples: leadership in organizations (on and off campus), professors, or coaches.

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Employment Eligibility:

Please make sure you meet all the required qualifications and you can perform all of the essential functions with or without a reasonable accommodation.

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Retirement Plan Eligibility:

Students in this position may choose to enroll in the UTSaver voluntary retirement programs.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.