Executive Assistant

Job Description

Are you ready to take on a pivotal role at the heart of innovation?

We are seeking an exceptional Executive Assistant (EA) to support our VP of LEGO® Agency Commerce and our Head of Experience, alongside their visionary Leadership Team (LT). If you thrive in a fast-paced environment
and possess unparalleled organizational skills, discretion, and confidentiality—plus a dash of fun—you might be the perfect fit for us!

Please note: This position is based in Copenhagen, Denmark at our Løvstræde office. Our flexible working model allows employees to work 2 days/week from home and 3 days in the office. Relocation support is not provided for this role.

Core Responsibilities

VP and Head of Experience Support

• Support daily management of calendar and inbox, travel bookings, visa applications, expense management, purchasing orders and taking proactive actions.

• Support readiness ahead of meetings by coordinating pre-reads in due time and collecting required information.

• Support the preparation of documents and communications.

LT Support

• Attend LT meetings, responsible for notetaking and capturing actions, preparation of meeting agenda and materials, and other meeting practicalities.

• Planning events, workshops, occasional off-sites and logistics in Denmark and abroad; could include the broader Our LEGO Agency® (OLA) team.

• Maintain information sharing and good networking with EA colleagues across the LEGO Group.

• Support OLA team sense of belonging in Copenhagen office.

• Own the set up and execution of monthly Town Halls.

• Ad-hoc project participation and support tasks, depending on personal interest and capacity.

Play your part in our team succeeding

Join the leading creative force behind our global business! At OLA, we adapt and move fast-paced while keeping the LEGO values at the center of all we do. We're pioneering a new commerce division dedicated to crafting holistic experiences across the LEGO Group ecosystem. Our mission is to
build creatively-awesome experiences that surpass market innovation.

Do you have what it takes?

• Proven experience as an EA, or comparable administrative role, for senior leaders within a global organization supporting multiple time zones

• Experience working in a creative, marketing, or production environment

• Proactive and determined with a high degree of collaboration and positivity

• Handles and maintains a high-level of confidentiality with a diligent attention to detail

• Willingness to learn and understand topics to better support the leadership and organization

• Experience planning and delivering meetings and events

• Strong communication skills and able to build relationships quickly and effectively

• Proven ability to multitask, prioritise, and stay organised day-to-day

• Agile working style, handling multiple tasks in an environment where priorities may change with ease

• Microsoft Office Suite and Miro

• Fluency in English, verbal and written

Applications are reviewed on an ongoing basis. However, please note we do amend or withdraw our jobs and reserve the right to do so at any time, including prior to any advertised closing date. So, if you're interested in this role we encourage you to apply as soon as possible.

What’s in it for you?

Here is what you can expect:

Family Care Leave - We offer enhanced paid leave options for those important times.

Insurances – All colleagues are covered by our life and disability insurance which provides protection and peace of mind.

Wellbeing - We want our people to feel well and thrive. We offer resources and benefits to nurture physical and mental wellbeing along with opportunities to build community and inspire creativity.

Colleague Discount – We know you'll love to build, so from day 1 you will qualify for our generous colleague discount.

Bonus - We do our best work to succeed together. When goals are reached and if eligible, you'll be rewarded through our bonus scheme.

Workplace - When you join the team you'll be assigned a primary workplace location i.e. one of our Offices, stores or factories. Our hybrid work policy means an average of 3 days per week in the office. The hiring team will discuss the policy and role eligibility with you during the recruitment process.

Children are our role models. Their curiosity, creativity and imagination inspire everything we do. We strive to create a diverse, dynamic and inclusive culture of play at the LEGO Group, where everyone feels safe, valued and they belong.

The LEGO Group is highly committed to equal employment opportunity and equal pay and seeks to encourage applicants from all backgrounds (eg. sex, gender identity or expression, race/ethnicity, national origin, sexual orientation, disability, age and religion) to apply for roles in our team.

The LEGO Group is fully committed to Children’s Rights and Child Wellbeing across the globe. Candidates offered positions with high engagement with children are required to take part in Child Safeguarding Background Screening, as a condition of the offer.

Thank you for sharing our global commitment to Children’s Rights.

Just imagine building your dream career.

Then make it real.

Join the LEGO® team today.