Executive Assistant

Work Schedule

Standard (Mon-Fri)

Environmental Conditions

Office

Job Description

As part of the Thermo Fisher Scientific team, you’ll discover meaningful work that makes a positive impact on a global scale. Join our colleagues in bringing our Mission to life every single day to enable our customers to make the world healthier, cleaner and safer. We provide our global teams with the resources needed to achieve individual career goals while helping to take science a step beyond by developing solutions for some of the world’s toughest challenges, like protecting the environment, making sure our food is safe or helping find cures for cancer.

DESCRIPTION:
Join our team at Thermo Fisher Scientific as an Executive Assistant supporting senior leaders in driving our mission to make the world healthier, cleaner, and safer. In this role, you'll serve as a key liaison between executives and stakeholders while managing complex administrative functions that enable our leaders to focus on strategic objectives.

You'll provide high-level support by effectively managing calendars, coordinating global travel, organizing meetings and events, and handling confidential information with the utmost discretion. As a supportive partner to leadership, you'll anticipate needs, offer solutions, and ensure smooth operations across multiple time zones and business units.

You will support HR data analysis and reporting, also participate in planning and preparation for country HR organized events including China Belonging Week, HR townhall, Regular Talent roundtables and employee engagement initiatives.

Your excellent organizational skills, attention to detail, and ability to prioritize multiple responsibilities will be essential as you manage complex schedules, prepare professional communications and presentations, process expenses, and complete special projects. You'll build strong relationships across all levels of the organization while maintaining the highest standards of professionalism and confidentiality.

REQUIREMENTS:
• Advanced Degree with no prior experience, or Bachelor's Degree plus 2 years of executive assistant experience supporting senior leadership, preferably in a global corporate environment
• Preferred Fields of Study: Business Administration, Secretarial Science or related field
• Expert proficiency in Microsoft Office Suite, including advanced PowerPoint and Excel skills
• Outstanding written and verbal communication abilities with excellent attention to detail
• Proven ability to handle confidential information with discretion and sound judgment
• Strong organizational and time management skills to handle multiple priorities
• Experience coordinating complex international travel and managing detailed logistics
• Ability to work independently and identify/resolve issues
• Exceptional interpersonal skills for interacting with all levels of the organization
• Demonstrated ability to adapt to changing priorities and work flexible hours when needed
• Ability to collaborate effectively in a global, matrix environment
• Proficiency with expense management systems and virtual meeting platforms
• Strong problem-solving capabilities and project management skills
• Professional communication style and presence