Administrative Assistant - Sanger Heart & Vascular Institute

Monday-Friday, 8A-5P, 40 hours weekly
This role is onsite with potential for hybrid days**

Pay Range:

Major Responsibilities:

• Schedules and maintains calendars for appointments, meetings, and travel.  
• Assists with travel arrangements and expense reporting.  
• Organizes administrative aspects of meetings (agenda, site, food/beverage, technology, documents).  
• Answers and screens calls, greets visitors, provides procedural information, and answers questions related to operational matters.  
• Performs routine to moderately complex word processing and document creation. Make decisions on formatting and layout, editing for accuracy and consistency.  
• Compiles reports, graphics, and statistical data. Creates reports under general instruction and displays data to support needs, including the generation of existing reports.  
• Maintains filing systems and confidential records.  
• Opens, reads, and prioritizes mail, initiating return correspondence as appropriate.  
• Conducts basic research and analysis to support administrative needs.  
• Operates and maintains office equipment; may order supplies as needed. 

Minimum Job Requirements 

Education

• High School Graduate   

Certification / Registration / License 

• None Required

Experience

• Typically requires 1 year of administrative support experience        

Knowledge / Skills / Abilities

• Time management and prioritization.  
• Ability to maintain confidentiality and use discretion.  
• Initiative and independent problem-solving.  
• Effective written and verbal communication.  
• Professional demeanor and customer service orientation.  
• Proficiency in Microsoft Office (Excel, PowerPoint, Word).  
• Organizational and multitasking abilities
• Diligence and attention to detail.  
• Ability to create and compile simple to moderately complex documents, reports, graphs/charts, and presentations

Physical Requirements and Working Conditions

• Normal office environment; occasional lifting up to 20 lbs.  
• Prolonged periods of sitting, standing, and keyboard use.  

This job description indicates the general nature and level of work expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent. Incumbent may be required to perform other related duties.

Our Commitment to You:

Advocate Health offers a comprehensive suite of Total Rewards: benefits and well-being programs, competitive compensation, generous retirement offerings, programs that invest in your career development and so much more – so you can live fully at and away from work, including:

Compensation

• Base compensation listed within the listed pay range based on factors such as qualifications, skills, relevant experience, and/or training

• Premium pay such as shift, on call, and more based on a teammate's job

• Incentive pay for select positions

• Opportunity for annual increases based on performance

Benefits and more

• Paid Time Off programs

• Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability

• Flexible Spending Accounts for eligible health care and dependent care expenses

• Family benefits such as adoption assistance and paid parental leave

• Defined contribution retirement plans with employer match and other financial wellness programs

• Educational Assistance Program

Note: Eligibility for programs listed above may depend on your FTE or status (e.g., full-time, part-time, per diem, temporary, etc.); please ask a Recruiter for more information during an interview.