Administrative Program Coordinator

Job Posting Title:

Administrative Program Coordinator

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Hiring Department:

Special Education

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt from FLSA

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Earliest Start Date:

Aug 04, 2026

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Position Duration:

Expected to Continue Until Aug 31, 2027

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Location:

UT MAIN CAMPUS

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Job Details:

Purpose

The Meadows Center for Preventing Educational Risk (MCPER) at The University of Texas at Austin (UT Austin) is seeking a dynamic and team-oriented individual to provide administrative support to multiple projects, including Texas Intervention Academies and Tiered Interventions Using Evidence-Based Research (TIER). This candidate may also support additional projects, as determined by the direct supervisor.

Responsibilities

• Maintain and monitor budgets for research projects, work with PIs on contracts and amendments, and annual and progress reports.

• Create and post new positions. Process new hires, initiate background checks. Ensure new employees complete onboarding tasks in Workday. Serve as I-9 partner.

• Manages HR inbox and serves as a resource to center staff regarding university policies. Serves as liaison between MCPER, COE HR and Finance teams, and SWS.

• Process HR transactions such as reallocations, transfers, reclassifications, additional duties pay, and other changes to employment for center staff. Update accounting spreadsheets and maintain digital files on Box according to these changes.

• Work with research staff to prepare proposals for submission to prospective sponsoring agencies and organizations in accordance with university and sponsoring agency guidelines and deadlines.

• Process GRA appointments and tuition payments. Coordinate GRA evaluations.

• Update and maintain administrative spreadsheets, Box, and paper files.

• Additional duties, as assigned

Required Qualifications

• Bachelor's degree and 5 years of relevant experience.

• Experience coordinating projects with excellent interpersonal skills.

• Experience with DEFINE and working with UT contracts and grants.

• Experience with Workday and onboarding and offboarding of full-time, part-time, and hourly staff.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

• Master's degree and 10 years of relevant experience.

Salary Range

$70,000 - $78,000

Working Conditions

• Typical office environment

Required Materials

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor

• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.