HR & Finance Coordinator (Part-Time) at The Oncenter & Empower FCU Amphitheater at Lakeview

POSITION:                  HR & Finance Coordinator, Part-Time

REPORTS TO:             HR Manager & Finance Director

FLSA STATUS:            Part-time, Non-Exempt, Approx 30 hours/week

VENUES:                      The Oncenter & Empower FCU Amphitheater at Lakeview

COMPENSATION:    $20-$25/hour, DOE

Legends Global is the premier partner to the world's greatest live events, venues, and brands. We deliver a fully integrated solution of premium services that keeps our partners front and center through our white-label approach. Our network of 450 venues worldwide, hosting 20,000 events and entertaining 165 million guests each year, is powered by our depth of expertise and level of execution across every component feasibility & consulting, owner’s representation, sales, partnerships, hospitality, merchandise, venue management, and content & booking of world-class live events and venues.

The Legends Global culture is one of respect, ambitious thinking, collaboration, and bold action. We are committed to building an inclusive workplace where everyone can be authentic, make an impact, and grow their career. Winning is an everyday thing at Legends Global. We have the best team members who understand every win is earned when we come together as one unified team. Sounds like a winning formula for you. Join us!

THE ROLE

Legends Global is seeking a part-time HR & Finance Coordinator to support day-to-day operations across Human Resources, Finance, and general office functions for The Oncenter and Empower FCU Amphitheater. This is a hands-on, highly visible role that touches many areas of the business. Priorities may shift based on hiring activity, events, and operational needs, so the ability to stay organized, adapt quickly, and manage multiple tasks is key. If you’re someone who likes variety, can keep things moving without constant direction, and doesn’t get overwhelmed when the day doesn’t go exactly as planned, you’ll do well here.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Human Resources Support

• Coordinate recruitment efforts, including job postings, resume review, interview scheduling, and reference/background checks.

• Support onboarding and offboarding processes, including new hire paperwork, orientations, and exit documentation.

• Maintain accurate employee records and update HR systems (ADP, Workday, etc.)

• Serve as a point of contact for employee questions regarding policies, procedures, and general HR support.

• Assist with employee relations matters, documentation, and follow-up as needed.

• Support compliance efforts, including required postings and recordkeeping.

• Assist with unemployment claims and related documentation.

Finance & Administrative Support

• Assist with administrative finance tasks, including vendor, and customer project setup in accounting systems.

• Support payroll-related coordination and tracking as needed.

• Maintain records related to PTO, uniforms, and other employee tracking.

• Assist with routine reporting, tracking, and general finance support tasks.

• Sort, organize, and file physical and digital documents.

• Coordinate annual year-end document shredding with third-party vendor, ensuring compliance with company record retention policies.

• Make updates to credit card processing systems for monthly parking customers, ensuring accurate billing and account management.

• Administer employee parking passes, including issuance, tracking, and updates.

Office & Operational Support

• Maintain office operations, including supplies, equipment, and shared spaces.

• Manage incoming mail.

• Support onboarding logistics, including workspace setup and coordination with internal teams.

Additional Support

• Assist with internal communications and employee engagement initiatives as needed.

• Support cross-functional projects and operational needs across departments.

• Perform other duties as assigned based on business needs.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty with energy and enthusiasm. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION AND EXPERIENCE

• Associate’s degree in Business Administration, Human Resources, Finance, or related field preferred, and

• At least 2-3 years' experience in administrative, HR, and finance support role,

• Experience in hospitality or event-driven environments is a plus

SKILLS AND ABILITIES

• Strong organizational and time management skills with the ability to handle multiple priorities

• Excellent communication and interpersonal skills across all levels of the organization

• High attention to detail and ability to maintain confidentiality

• Ability to work independently and collaboratively in a fast-paced environment

• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) and HRIS systems

• Ability to adapt to changing priorities and business needs

• Comfortable working in a union environment

• Schedule may vary based on events and operational needs, including occasional nights and weekends 

PHYSICAL DEMANDS

• Ability to sit, stand, and move throughout the facility

• Ability to lift and/or move up to 25 pounds

• Visual ability to perform tasks requiring close and distance vision

NOTE: The essential responsibilities of this position are described under the headings above. They may be subject to change at any time due to reasonable accommodation or other reasons. Also, this document in no way states or implies these are the only duties to be performed by the employee occupying this position.

Legends Global is an Equal Opportunity Employer and considers all applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, protected veteran status, or any other characteristic protected by federal, state, or local law. We provide reasonable accommodations for qualified individuals with disabilities in the application and hiring process. Legends Global is a VEVRAA Federal Contractor, encouraging Women, Minorities, Individuals with Disabilities, and Protected Veterans to apply.