Supervisor, Police Records

Our Commitment

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

Who We Are

Thank you for your interest in the Texas A&M University Police Department (UPD). We strive to educate and train our personnel to develop well-rounded individuals to represent the department in a professional manner, while providing the highest quality service to the community we serve. The Bryan, College Station and Texas A&M University community is a great place to live and work. We offer a meaningful and rewarding career to all of our employees, while providing education and wellness incentives, along with a generous retirement and benefit package. UPD has 240 authorized positions including 93 state certified Police Officers, 118 Security Officers, 15 Communications Officers, 6 administrative​ support personnel, 3 Evidence Technicians and 5 Records Technicians. The department maintains a fully staffed investigations division, a crime prevention unit, a recruiting unit, a training division, a victim advocate, and an Emergency Communications Center.

Please visit us at:  https://upd.tamu.edu

What We Want

The Police Records Supervisor is responsible for coordinating and overseeing the records operations of University Police and providing support to the Chief of Police, Assistant Chiefs of Police, University Police personnel, and the general public.

What You Need To Know

Pay: $28.00/hourly

Schedule: May be required to work weekends, holidays and hours other than Monday through Friday, 8 am to 5 pm. May require out of town travel.

Other: This is a supervisory position. Must successfully pass a typing test with a score of 45 words per minute. Must successfully pass an oral interview board, and a background investigation to include, but not limited to driving history and criminal background history.

Required Education and Experience:

• High School Diploma or any equivalent combination of education and experience.

• Eight years of experience in general office or clerical work, to include four years of experience in a law enforcement environment.

Required Licenses and Certifications:

• Must have a valid class “C” vehicle operator’s license or the ability to obtain within 30 days of employment.

Required Knowledge, Skills, and Abilities:

• Ability to multitask and work cooperatively with others.

• Interpersonal and communication skills.

• Keyboarding skills.

• Knowledge of spreadsheet and word processing applications.

Preferred Education and Experience

• Bachelor degree.

• Six years of experience in a law enforcement environment.

• Experience working with word processing software programs for a records division in a police department and handling of police reports/records.

Preferred Knowledge, Skills, and Abilities:

• Knowledge of word processing software programs for a records division in a police department and handling of police reports/records.

Responsibilities

• Records Management - Oversees data entries for accuracy; assigns, coordinates and reviews compilation and collection of daily reports generated by the department; assist UPD departmental personnel with Central Square (RMS - Records Management System). Maintains the department’s Records Management System (RMS).  Maintains documentation of requests for release of records; ensures accuracy of confidential records and files; coordinates, performs and ensures accuracy of arrest or citation background checks requested from other state or federal law enforcement agencies.  Coordinates monthly reports (NIBRs, statistical reports, and monthly UPD reports); ensures accuracy of documentation and reports provided by other Records personnel, for departmental officers for their court appearance. Provides report information to the public and university officials. Requires operating a motor vehicle to and from the department to appropriate courts, attorney’s offices, and other law enforcement agencies.

• Management / Supervisory - Plans, organizes, and coordinates the everyday operations of the Records Unit and supervises four Police Records Technicians.

• Administrative Support - Supports University Police Department personnel and provides assistance to students, faculty and staff.

Why Texas A&M University? 

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration.  Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you.  Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes. 

• Health, dental, vision, life and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums

• 12-15 days of annual paid holidays 

• Up to eight hours of paid sick leave and at least eight hours of paid vacation each month

• Automatically enrollment in the Teacher Retirement System of Texas 

• Health and Wellness: Free exercise programs and release time

• Professional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more 

• Employee Tuition Assistance and Educational Release time  for completing a degree while a Texas A&M employee

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.