Field Office Manager

Job Description:

The Field Office Manager is responsible for ensuring the site office runs efficiently and smoothly from an administrative and team perspective. The Office Manager oversees the work of the Office Coordinator(s).

A successful Office Manager demonstrates excellent organization and time management skills and ability to multi-task and work under pressure of deadlines. This role requires the ability to think and react quickly to changing demands and prioritize work activities with minimal supervision, in an individual and team setting.

• Coordinate and manage onsite vendors including, but not limited to, custodial services, supply vendors, and catering, facilitating operations onsite.

• Work with security team onsite to coordinate gate access, badging for employees and visitors onsite, and communicate obstructions to site access.

• Manage office orders including office supplies, swag items, food, coffee, etc.

• Oversee orders of plan drawings, site signage, and additional prints as needed.

• Coordinate, plan, and execute all site and team events.

• Work with City & County on site tours, site access, picking up and or dropping off drawings & checks.

• Work with Safety team in scheduling orientation, setting up Craft Lunches, ordering supplies, site recognition, and safety week.

• Oversee work of office coordinator(s) onsite, collaborating on projects and assigning tasks as relevant.

• Act as the Community Liaison/Outreach: lead community outreach group onsite that reviews and approves community involvement opportunities, communicate opportunities to broader project team, and operate as the main point of contact for outside organizations.

• Manage at least one team member, with responsibility for the hiring, development, performance management, and engagement of that individual.

• Assist in other duties as assigned, relevant to the achievement of the position’s and team’s objectives.

REQUIRED QUALIFICATIONS

• Bachelor’s degree in related degree program, or equivalent work experience.

• Excellent communication skills, both oral and written.

• Strong work ethic, intellectual curiosity, and commitment to continuous improvement.

• Autonomous, self-managed, and resourceful.

• Eagerness to learn and ability to juggle multiple tasks while quickly adapting to new situations.

• Proficient in MS Office Suite.

• Must possess a valid driver’s license and a satisfactory driving record in accordance with Fortis policy.

PHYSICAL REQUIREMENTS

• Work is performed in a professional office environment. Role is primarily stationary, often standing or sitting for long periods of time. Role may stand or walk throughout the office for up to 30 minutes at a time. Utilize standard office equipment such as computers, phones, photocopiers, etc. Communication with internal and external contacts, including speaking and hearing. May occasionally move equipment up to 25 lbs.

TRAVEL REQUIREMENTS

• All Fortis positions require some level of driving.

RQ-0736 Field Office Manager (Open)

The above description is intended to identify the essential functions and requirements for the performance of this job; it is not to be construed as a complete statement of duties, responsibilities or requirements. All jobs require behaviors consistent with our Core Values and Culture. The employee must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations could be made to enable employees with disabilities to perform the essential functions of the role, absent undue hardship. Fortis Construction, Inc. rese­rves the right to revise the job description at any time.

Fortis is an Equal Employment Opportunity employer.  We adhere to a policy of making employment decisions without regards to race, color, religion, sex, age, disability or any other protected categories.  It is our intention that all qualified applicants be given an equal opportunity and that selection decisions be based on job-related factors.