Senior Administration Supervisor - Witbank and Polokwane -226

Schauenburg Systems is dedicated to providing equal employment opportunities. We strongly encourage EE candidates and individuals with disabilities to submit their applications.

MAIN PURPOSE
The Senior Administration Supervisor is responsible for overseeing and coordinating administrative operations across the Witbank, Polokwane, and Barberton regions. The role ensures efficient administration, compliance with company procedures, accurate reporting, and effective support to regional operations while providing leadership to the administrative team.

KEY RESPONSIBILITIES

Administration & Operations
• Supervise and support administrative staff across the Witbank, Polokwane, and Barberton regions.
• Oversee daily administrative activities to ensure accuracy, efficiency, and compliance with company policies.
• Prepare and process quotations, non-stock orders, and purchase orders.
• Review and approve regional requisitions, purchase orders, stock orders, and stock count documentation.
• Follow up on Proof of Delivery (POD) documentation and maintain records.
• Maintain accurate administrative records and documentation.
• Coordinate travel and accommodation for the regional staff members.
• Provide administrative support including filing, document management, travel claims and HR administration.
Team Leadership
• Allocate, monitor and review the workload of the regional administrative team.
• Provide guidance, coaching and support to staff.
• Conduct performance reviews and assist with employee development.
• Maintain administrative procedures, workflows and work instructions.
Compliance & Auditing
• Conduct regular office visits and audits across the regions.
• Implement corrective actions following audit findings.
• Ensure good housekeeping standards across all regional offices.
• Audit monthly maintenance contract invoicing on the S-Drive.
Reporting & Financial Administration
• Approve recoverable overtime claims and maintain the overtime register.
• Ensure accurate processing of financial documentation and reporting.
Stakeholder Support
• Act as the administrative liaison between regional offices, Technical Coordinators and the Regional Account Manager.
• Coordinate regional events, year-end functions, team-building activities and customer events.

MINIMUM REQUIREMENTS
• Strong knowledge of Microsoft Office and ERP systems (Syspro)
• Experience in sales administration and team supervision.
• Sound understanding of administrative, financial and operational processes.
• Valid driver's licence and willingness to travel.

All applicants who meet the minimum requirements and wish to apply should do so on or before 24 July 2026 at 12:00

kindly consider your application unsuccessful should you not hear from us in 1 month.