Procurement Coordinator

About Us

Broadway Support Services is an affiliate company of one of the US's largest and most reputable debt settlement companies. We’re all about helping our customers through a tough financial time in their lives with education and individual customer service. We become our clients' number one advocate to help them reestablish financial stability as quickly as possible.

Overview

The Procurement Coordinator is responsible for managing the end-to-end procurement process to ensure the timely, cost-effective, and compliant acquisition of goods and services. This role partners with internal stakeholders and vendors to support business operations while maintaining accurate purchasing records, monitoring budgets, negotiating with suppliers, and ensuring adherence to company procurement policies.

 

Responsibilities

Procurement Operations

• Manage the procurement process from request through purchase order and delivery.
• Review and process purchase requisitions in accordance with company policies.
• Obtain competitive quotations and evaluate supplier proposals.
• Issue purchase orders and track orders through completion.
• Ensure timely delivery of goods and services.
• Coordinate urgent purchases while maintaining procurement controls.
• Maintain procurement records, contracts, and vendor documentation.

Vendor Management

• Identify, evaluate, and onboard new suppliers.
• Build and maintain strong relationships with vendors.
• Negotiate pricing, payment terms, service levels, and delivery timelines.
• Monitor supplier performance and address service issues.
• Ensure vendors meet company compliance requirements.

Inventory & Asset Support

• Coordinate purchases for office supplies, equipment, furniture, uniforms, promotional items, and operational needs.
• Monitor inventory levels and recommend replenishment.
• Support asset tracking and inventory audits.
• Coordinate deliveries across multiple office locations.

Financial & Budget Control

• Compare pricing and identify cost-saving opportunities.
• Monitor procurement spending against departmental budgets.
• Assist with invoice reconciliation and payment follow-up.
• Ensure purchases remain within approved budgets.
• Prepare procurement reports and spending analysis.

Process Improvement & Compliance

• Ensure compliance with procurement policies and approval workflows.
• Maintain procurement documentation for audit purposes.
• Recommend improvements to procurement processes.
• Support contract renewals and supplier evaluations.
• Maintain procurement KPIs and reporting dashboards.

Cross-Functional Collaboration

• Partner with:
• People Experience
• Facilities
• Finance
• IT
• Marketing
• Operations
• Support company events and special projects requiring vendor coordination.
• Communicate procurement status and expected delivery timelines to stakeholders.

 

Qualifications

Education

Bachelor’s degree in business administration, Supply Chain Management, Industrial Engineering, Finance, or a related field.

Experience

• 2–4 years of experience in Procurement, Purchasing, Supply Chain, or Vendor Management.
• Experience managing multiple vendors simultaneously.
• Experience with procurement systems or ERP platforms preferred.
• Experience negotiating with suppliers is highly preferred.

Knowledge & Skills

Technical Skills

• Microsoft Office Suite (Excel proficiency required)
• Procurement or ERP systems
• Budget tracking and reporting
• Inventory management
• Purchase order management
• Vendor database management

Core Competencies

• Strong negotiation skills
• Excellent organizational abilities
• Attention to detail
• Analytical thinking
• Cost-conscious mindset
• Time management
• Customer service orientation
• Strong communication skills
• Problem-solving
• Accountability
• Relationship management
• Ability to work under pressure

Key Performance Indicators (KPIs)

• Purchase Order turnaround time
• On-time delivery rate
• Vendor response time
• Procurement cycle time
• Cost savings achieved
• Budget adherence
• Vendor performance score
• Purchase request SLA compliance
• Invoice accuracy
• Stakeholder satisfaction
• Inventory availability
• Procurement compliance rate

Benefits

Broadway Support Services is a team-oriented environment full of rewards and growth opportunities for our employees. We are dedicated to our employee's success and growth within the company, through our employee mentorship and leadership programs.

 

Our extensive benefits package includes:

• Law Benefits
• Private insurance
• Meal Subsidy
• Referral Program
• Transportation (Starting at 4:00 PM)
• Massive Growth Opportunities
• Continuous development
• Privileged location (City Center)
• Great Work Environment

 

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