Department Coordinator IV (Academic Affairs)

Department:

Location:

Health Sciences Center

Time Type:

Full time

Worker Type:

Regular

Job Req ID:

R109111

Minimum Requirements:

Bachelor's degree in a related field or an equivalent combination of education and experience. Grade 4 (Hourly)

Position Description:

This position primarily serves as the “program(s) registrar” for the School of Dentistry, communicating with the UofL Registrar’s Office, Bursar’s Office, Office of Academic Planning and Accountability, and the Graduate School regarding students, curriculum, tuition and fees, class scheduling and faculty.  Also provides faculty with support in curriculum, syllabus management, course grading and academic matters.

Benefits – The University of Louisville has an exceptional benefits package; to learn more about our benefits please visit here.

Essential Duties and Responsibilities

• Serves as custodian for the official academic records of all students following matriculation through degree conferral. Maintains and archives academic records of all graduates from the School of Dentistry. Serving as the primary liaison for the registrar's office.

• Monitors grade rosters and processes grade changes. Calculates, maintains and provides GPA and class rankings (DMD and DH) each semester.  Maintains records of National Board results.

• Registers student cohorts for classes through the UofL Registrar’s office.  Notifies students of financial holds on accounts or other issues preventing timely enrollment.

• Verifies the accuracy of honors and degree referrals and works closely with the Office of Student Affairs at the graduation ceremony. Verifies Commencement Book information including all graduation honors and student awards. Maintains programs of studies for the MSD students.

• Enters Graduation Honors and degree clearance verifications for students in PeopleSoft. 

• Researches and responds to credentialing requests for alumni.

• Organizes and facilitates the Awards Program.

• Monitors course shell creation on Blackboard and follows up to open year-long courses early so course materials may be shared. Troubleshoots problems for students and faculty regarding access to Blackboard, curriculum, and other academic matters. Communicates with courses directors to ensure that syllabi are uploaded correctly and timely each semester.  

• Participates in template development for syllabi.

• Monitors access to and faculty evaluations for course directors each semester in BlueEval or other system.   

• Ensures that course schedules, room and faculty assignments are accurately recorded in PeopleSoft and communicated to the Registrar’s Office.

• Maintains the course inventory for the School of Dentistry, and the entries in the Curriculum Inventory Management (CIM) System.

• Serves as the Exam Soft Administrator.

• Updates ULSD Bulletin and participates in team review of student handbooks.

• Documents all student approved leaves of absence, suspensions, withdrawals.

• Monitors Service Account daily.

• Responsible for preparing student progress promotion comm

• Other duties as assigned.

Preferred Qualifications

• Detail oriented, organized, ability to work independently, read and process information quickly, and draft correspondence and policy.

• Good time-management skills, team player, and fosters positive working relationships with other university units.

• Accurate and quick data entry skills.

• Prior experience involving student curriculum, student enrollment, or other student services

• Proficient in Microsoft Office products: Excel, Word, and Outlook email.

• Experience in software/web-based platforms: PeopleSoft, CourseLeaf, Blackboard, and ExamSoft.

Target Compensation Maximum:

$32.98

Target Compensation Minimum:

$21.99

Compensation will be commensurate to candidate experience.

Equal Employment Opportunity

The University of Louisville is an Equal Employment Opportunity employer. The University strives to provide equal employment opportunity on the basis of merit and without unlawful discrimination on the basis of race, sex, age, color, national origin, ethnicity, creed, religion, disability, genetic information, sexual orientation, gender, gender identity or expression, veteran status, marital status, or pregnancy. In accordance with the Rehabilitation Act of 1973 and the Vietnam Era Veteran Readjustment Act of 1974, the University prohibits job discrimination of individuals with disabilities, Vietnam era veterans, qualified special disabled veterans, recently separated veterans, and other protected veterans. The University acknowledges its obligations to ensure affirmative steps are taken to ensure equal employment opportunities for all employees and applicants for employment. It is the policy of the University that no employee or applicant for employment be subject to unlawful discrimination in terms of recruitment, hiring, promotion, contract, contract renewal, tenure, compensation, benefits, and/or working conditions. No employee or applicant for employment is required to endorse or condemn a specific ideology, political viewpoint, or social viewpoint to be eligible for hiring, contract renewal, tenure, or promotion.

Consistent with applicable law, demographic information is collected for aggregate reporting requirements. Demographic information provided through this application is not available to hiring managers/committees and is not considered in hiring or employment decisions.

Assistance and Accommodations

Computers are available for application submission at the Human Resources Department located at 2315 South First Street Walk, Room 02C - Louisville, Kentucky 40292.

If you require assistance or accommodation with our online application process, please contact us by email at [email protected] or by phone 502-852-6258.