UNIV - HR Manager - Department of Pediatrics: Office of the Chair

Job Description Summary

The Pediatrics Manager of Human Resources will independently manage the overall human resources activities for the Department of Pediatrics across the clinical, research, and education missions across MUSC, MUSCP and in coordination with MUHA.

Entity

Medical University of South Carolina (MUSC - Univ)

Worker Type

Employee

Worker Sub-Type​

Classified

Cost Center

CC001008 COM PEDS Administration CC

Pay Rate Type

Salary

Pay Grade

University-GEN09

Pay Range

53,142.00 - 71,706.00 - 90,372.000

Scheduled Weekly Hours

40

Work Shift

Job Description

This position is a member of the Chairman’s Office leadership team and reports directly to the Vice Chair for Finance & Administration

 

20% - Leads the department’s personnel actions to include hiring, termination, employee relations, immigration, and payroll. Coordinates all personnel functions to include employee action requests, posting recruitment positions, salary changes, and coordination of visa applications for incoming international employees. Manages the faculty hiring, recruitment, and onboarding process to include all required documentation for faculty appointments, credentialing, licensing, and resource needs.

 

20% - Leads the Department’s employee relations activities and initiatives. Serves as a trusted advisor to departmental staff and faculty by providing coaching and support in the areas of performance management, employee engagement, team dynamics, and communications, people-centered change management. Provides expert guidance on all manner of State, Federal, and University laws, policies, and practices. In accordance with MUSC and MUSCP policies, take high level employment actions, such as disciplinary actions, suspensions and terminations.

Advises departmental leaders and employees on conflict resolution and ensures adherence to all institutional and departmental policies and procedures. Reviews and updates department guidelines and policies as appropriate.

 

10% - Responsible for departmental data management, tracking and coordination of personnel files for faculty and staff. Maintain database of tracking all HR related data for faculty and staff as the Department’s central place of record. Responsible for management of the faculty onboarding tool to ensure all onboarding actions are completed in a timely and accurate manner.

 

10% - Oversees the Department’s engagement and communications program which seeks to develop a more engaged and productive team across 500+ employees, and also to ensure an ongoing and active external presence and national recognition for the activities and successes of the Department. This will be accomplished through numerous avenues such as newsletters, annual reports, website management (internal and external), print media, social media, and event planning. Provide leadership to the Communications Coordinator and volunteers across the Department.

 

10% - Supervises support staff to ensure appropriate timekeeping and leave reporting for all faculty and staff across the department. Regularly advises department leadership and employees about ongoing changes. This includes the high-end facilitation of the implementation of new time keeping systems, University and MUSCP policy changes, and process changes. Serves as a resource for all tracking information related to timekeeping (providing reports, process and procedures, etc.)

 

10% - Oversees Faculty Affairs for over 200 paid faculty members within the Department. Coordinates with College Faculty Affairs office for Affiliate and Adjunct faculty appointments and renewal agreements for the Department. Manages the faculty promotion process including organizing the Department’s Promotion and Tenure (P&T) Committee meetings, advising applicants on submission packets, inputting and formatting CV’s, and the compilation of packets for review by the department P&T Committee, the Department Chair and College P&T Committee.

 

10% - Manages the employee performance evaluation tool (OurDay and Interfolio). Serves as advisor and reviewer of all employee evaluations to ensure compliance with institutional and departmental policies. Coordinates all employee recognition and engagement programs across the department. Manage annual mandatory compliance and the annual Conflict of Interest disclosure cycle for the department, ensuring faculty, staff and trainee compliance with institutional deadlines.

 

5% - Responsible for leading the Employee Survey process, including: coordinating the annual Employee Engagement Survey to Department employees with data prep, working with Department and Division leadership to provide support in distributing survey results, communication and education related to the survey (both before and after the survey is distributed); coordinating with the implementation of necessary improvement plans, and develop employee satisfaction efforts for the Department.

 

5% - Other duties as assigned.

 

Additional Job Description

Minimum Requirements: A high school diploma and five years relevant experience in business management, public administration or administrative services; or a bachelor's degree and three years experience in business management, public administration or administrative services. Physical Requirements: (Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift) Ability to perform job functions in an upright position. (Frequent) Ability to perform job functions in a seated position. (Frequent) Ability to perform job functions while walking/mobile. (Frequent) Ability to work indoors. (Continuous) Ability to work outdoors in all weather and temperature extremes. (Infrequent) Ability to work in confined/cramped spaces. (Infrequent) Ability to perform job functions from kneeling positions. (Infrequent) Ability to bend at the waist. (Frequent) Ability to squat and perform job functions. (Infrequent) Ability to perform 'pinching' operations. (Infrequent) Ability to fully use both hands/arms. (Continuous) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Frequent) Possess good finger dexterity. (Continuous) Ability to maintain tactile sensory functions. (Continuous) Ability to lift and carry 15 lbs., unassisted. (Infrequent) Ability to lift objects, up to 15 lbs., from floor level to height of 36 inches, unassisted. (Infrequent) Ability to lower objects, up to 15 lbs., from height of 36 inches to floor level, unassisted. (Infrequent) Ability to push/pull objects, up to 15 lbs., unassisted. (Infrequent) Ability to maintain 20/40 vision, corrected, in one eye or with both eyes. (Continuous) Ability to see and recognize objects close at hand. (Continuous) Ability to see and recognize objects at a distance. (Frequent) Ability to match or discriminate between colors. (Frequent) Ability to determine distance/relationship between objects; depth perception. (Continuous) Good peripheral vision capabilities. (Continuous) Ability to maintain hearing acuity, with correction. (Continuous) Ability to hear and/or understand whispered conversations at a distance of 3 feet. Ability to perform gross motor functions with frequent fine motor movements. (Frequent) Ability to work in dusty areas. (Infrequent)

If you like working with energetic enthusiastic individuals, you will enjoy your career with us!

The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.

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