Administrative Associate, Innovation2Market

Job Profile:

Administrative Support Assistant 3 Non-Exempt

Job Family:

Administrative Support

Time Type:

Full time

Apply before 11:59 PM Arizona time the day before the posted End Date.

Minimum Qualifications:

High School Diploma and three years (3) experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Job Profile Summary:
Provides complex administrative support to a department or group of professionals in support of department goals.

Job Description:

Position Salary Range: $23.37 - $25.72 per hour; DOE

Job Description:

Under the direction of the Director of Innovation2Market (I2M), the Administrative Associate, I2M Venture Programs, provides administrative and operational support for venture development initiatives within the J. Orin Edson Entrepreneurship + Innovation Institute (Edson E+I). This position primarily supports I2M and assists with other entrepreneurship, innovation, and venture development initiatives across Edson E+I.

The Administrative Associate provides day-to-day support for I2M participant and stakeholder engagement, workshops and cohort activities, mentor engagement, scheduling and logistics, communications, materials, and records. The position works with Edson E+I team members and stakeholders to support timely and effective delivery of initiative activities.

This position may be supported in whole or in part by grants or philanthropic funding and may be contingent upon the availability of funding.

Essential Duties:

Initiative Support (60%)

• Provide day-to-day administrative and logistical support for Innovation2Market (I2M) and other assigned venture development initiatives, including scheduling, communications, materials, participant needs, and follow-up.

• Support I2M cohort sessions, venture workshops, mentor meetings, orientations, and events by arranging schedules, logistics, materials, communications, and related needs.

• Assist with recruitment, application, selection, onboarding, and ongoing engagement activities for faculty innovators and other participants.

• Support mentor participation by facilitating communications, scheduling meetings, maintaining information, and assisting with connections to venture teams.

• Prepare, organize, and maintain materials, educational resources, templates, calendars, and documentation.

• Maintain schedules and timelines, track activities and milestones, and provide timely, concise communications and follow-up to participants and stakeholders.

• Provide information and assistance to venture teams regarding requirements, resources, schedules, and connections across Edson E+I.

Stakeholder Coordination (20%)

• Serve as a day-to-day point of contact for program participants, faculty, mentors, and other stakeholders.

• Coordinate timely, professional communications and follow-up among participants, faculty, mentors, Edson E+I staff, and external partners.

• Support engagement and outreach with faculty, mentors, industry experts, and ecosystem partners.

• Coordinate with Edson E+I teams to connect participants with relevant programs, resources, and opportunities.

• Support workshops, events, presentations, and community engagements as needed.

Data & Reporting (15%)

• Maintain accurate participant records, CRM data, program files, and databases.

• Track and maintain program data, outcomes, and established performance metrics.

• Collect and organize participant surveys, feedback, and evaluation information.

• Compile data and prepare routine program reports, summaries, presentations, and updates.

• Support data collection and documentation for grant, philanthropic, and other reporting requirements.

Other Duties (5%)

• Support Institute-wide programs, events, and initiatives as assigned.

• Participate in department meetings, planning activities, and professional development.

• Perform other duties as assigned.

Desired Qualifications:

• Experience providing administrative and operational support in a university, educational, entrepreneurship, innovation, nonprofit, or similar environment.

• Strong organizational skills and attention to detail, with the ability to coordinate multiple activities, schedules, deadlines, records, and priorities.

• Strong written, verbal, and interpersonal communication skills, with the ability to communicate clearly, concisely, and professionally with faculty and other internal and external stakeholders.

• Ability to work independently, exercise sound judgment and discretion, anticipate needs, resolve routine and non-routine issues, and follow through with limited direction.

• Experience preparing communications, materials, presentations, or reports and using CRM systems, databases, spreadsheets, or other tools to maintain accurate records and information.

• Experience supporting faculty in a university or similar environment; experience supporting workshops, events, entrepreneurs, startups, mentors, or other venture-related activities preferred

Working Environment:

• Work duties are performed in diverse settings, including ASU SkySong (Scottsdale), various event/program locations, and a remote work environment.

• Climate-controlled office setting subject to extended periods of being in a stationary position. 

Flexible Work Options:

• Alternative work schedules can have staggered start and stop times.

• Hybrid work is an arrangement in which employees spend at least 60% of their regular workweek at their primary ASU work location. Dean or vice president-level approval is required.

Department Statement:

For the eleventh year in a row, ASU has been named the most innovative university in the nation, recognizing the university's culture of groundbreaking research and partnerships, as well as its commitment to helping students thrive in college and beyond. U.S. News and World Report has named ASU as the most innovative university all eleven years the category has existed.
 
ASU Knowledge Enterprise advances research, innovation, strategic partnerships, entrepreneurship, and international development. Our success arises from solutions-focused, interdisciplinary research; an entrepreneurial approach that is embedded in every school and department; and a commitment to transform society in a positive way.
 
The J. Orin Edson Entrepreneurship + Innovation Institute supports connections and collaborations across ASU and its partner communities to make entrepreneurship accessible to everyone by providing material support and resources for entrepreneurship while advancing ASU’s national and international reputation as an entrepreneurial institution of higher education. Edson E+I is a dynamic and fast-paced working environment with a team of interdisciplinary colleagues supporting an extensive suite of programs that provide outreach, engagement, and training opportunities to promote an inclusive and diverse entrepreneurial ecosystem and economic growth.

Driving Requirement:

Driving is not required for this position.

Location:

Off-Campus: Scottsdale

Funding:

No Federal Funding

 

Instructions to Apply:

Current employees, student workers seeking staff opportunities, and students applying for student worker positions must apply directly through the Workday Jobs Hub.

To be considered, your application must include all of the following attachments:

• Cover letter
• Resume or CV

Multiple documents may be uploaded in the attachments section. Alternatively, applicants may combine all required materials into a single PDF for submission. Please ensure uploaded documents are clearly labeled and include your name.

Please ensure your resume includes all employment information in month and year format, for example 6/04 to 8/14, along with job title, job duties, and employer name for each position. Your resume should clearly demonstrate how your experience and background meet the minimum and desired qualifications for this position. Incomplete applications or missing required materials may not be considered.

Important: Do not withdraw your application to make edits. Once an application is withdrawn, it cannot be edited, reactivated, or replaced with a new submission. If you have questions or need assistance, please contact The Office of Human Resources Talent Acquisition before the posting close date.

Graduate Assistant, Intern and part-time positions are counted as half time for experience equivalency, meaning one year equals six months of experience.

Only electronic applications will be accepted for this position. By submitting an application, you confirm that the information provided is accurate and complete.

ASU Statement:

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report:

In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.

ASU’s comprehensive benefits package is a key part of your total compensation. Visit the ASU Compensation Estimator

Employment Verification Statement:

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement:

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement:

A fingerprint check is not required for this position.