ZOO BUSINESS ANALYST - 0826

City of Greenville, South Carolina

Yesterday

Salary: $56k – $71k/yr
Location: 150 Cleveland Park Drive - Greenville, SC, SC, US
Workplace: Onsite
Source: GovernmentJobs

Description

Job Summary

Under general direction and in compliance with standard operating procedures and policies, provides all department accounting functions to include tracking, auditing, and analyzing revenue, expenditure, and project accounts. Receives and processes payments to include reimbursements, merchandise purchases, and a variety of other payments. Assists with the procurement of materials and supplies, including management of Request for Proposal (RFP) and Invitation for Bid (IFB) processes. Provides general administrative support to the department to include researching policies, generating reports, and scheduling and coordinating meetings. Assists with pre-event prep and on-site event assistance as needed. Serves as secondary for event financial services to include coordinating on-site event revenue collections, supervising event volunteers, and reconciling finances at conclusion of events.

Essential Functions

Essential Functions	% of Time
Process, Collect and Analyze Financial Data: Provide all accounting functions to include tracking, auditing, and analyzing revenue, expenditure, and liability accounts for the Greenville Zoo. Utilize financial software and systems to submit invoices for payment for Zoo divisions. Prepare financial reports as necessary to include producing charts and graphs in order to update applicable personnel of budget standings and event/program performance. Track expense trends as directed. Prepare budget amendments and journal entry requests as necessary. Track and process sales tax, hospitality tax, and admission tax for the Zoo.	45%
Assist with Procurement for the Zoo: Serve as the primary point of contact for purchasing activities and ensure all procurement actions follow established City and departmental policies. Prepare and process required purchasing documentation; assist with the development, organization, and submission of IFB and RFP materials; initiate and track requisitions, purchase orders, and FPOs for the department; and monitor vendor accounts to ensure timely and accurate payment processing. Maintain compliance with procurement limits, documentation requirements, and competitive quote procedures while supporting staff in acquiring goods and services efficiently and in alignment with Zoo operational needs.	30%
Provide General Administrative Support: Provide general administrative support across Zoo operations as operational needs arise. Prepare materials, assist with revenue processing and reporting, coordinate with Zoo staff and vendors, and support Admissions, Guest Services, and other areas within the Zoo when workload demands additional coverage. Serve as a backup for financial support functions. Ensure accurate handling and timely reporting of revenue and related documentation.	15%
Provide Event Support: Provide operational support for Zoo events and facility rentals, including assisting with planning, event setup, onsite logistics oversight, and event breakdown. Assist with coordinating vendors, and volunteers; and manage physical logistics such as tents, tables, equipment, and signage to ensure smooth guest flow and a positive visitor experience. Serve as secondary support for event related financial services, including coordinate onsite revenue collections, supervise event volunteers, and reconcile event finances upon conclusion.	10%

Perform other duties as assigned.

Job Requirements

Bachelor’s degree in accounting, financial management, or business management.

Over one (1) year of experience in accounting, bookkeeping, general business management or a related field.

Any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job may be considered.

First Aid, Child and Adult CPR, and AED certification within one (1) year of hire.

Preferred Qualifications

Previous zoo or attraction experience.

Driver's License Requirements

Valid South Carolina Class D Driver's License.

Performance Requirements

Knowledge of:

Generally accepted accounting principles, practices, and procedures and their application for governmental accounting.

Principles and practices of municipal budget preparation and administration.

Pertinent federal, state and local laws, codes and regulations.

Ability to:

Understand, interpret and apply accounting standards and procedures, applicable government rules and regulations, and City policies and procedures

Develop and maintain cooperative and professional relationships with employees and all levels of management to include representatives from other departments, external organizations, and the public.

Use effective judgment in discussing and resolving customer related issues consistent with City and department policies and procedures.

Communicate basic to complex ideas verbally and in writing in a clear, concise and professional manner; prepare written reports and presentations, summarize meeting minutes, and compose emails, business letters, and various correspondence.

Review, proofread, and/or edit assigned work products to ensure correct grammar and consistency of format.

Maintain excellent organization and attention to detail; develop and maintain filing systems; and maintain complex records using a variety of source materials.

Perform routine office management details without referral to supervisor, as well as, plan and organize own work.

Seek out ways to streamline and improve workflow processes.

Understand and follow complex oral and written instructions.

Use effective judgment in discussing and resolving customer related issues consistent with City and department policies and procedures.

Develop accounting data in preparation of reports and statements, track and reconcile expenditures, as well as, ensure accuracy of invoices and other related documents.

Make intermediate level mathematical calculations and draw logical conclusions.

Write reports, prepare business letters, summarize meeting minutes, and compose emails in a clear and professional manner.

Read papers, periodicals, journals, manuals, and policies.

Drive personal or City vehicle between facilities or event sites.

Operate general office equipment to include scanner, printer, copier, telephone, and computer with Microsoft Office Suite.

Utilize specialized software and systems to include work management system, mapping system, attractions ticketing software, and purchasing and financial systems.

Working Conditions

Primary Work Location: Office environment, ticket booth, concessions, and gift shop.

Protective Equipment Required: Designated PPEs for specific areas and activities within the Zoo.

Environmental/Health and Safety Factors:
Occasional exposure to unpleasant environmental conditions and/or hazards. Occasional outside work. Daily exposure to wetness and/or humidity and respiratory hazards. Seasonal exposure to extreme temperatures. Daily exposure to chemical hazards and electrical hazards. Rare exposure to communicable diseases.

Physical Demands:
Constantly requires standing, walking, vision, hearing, and talking. Frequently requires fine dexterity, lifting, carrying, handling/grasping, twisting, sitting, reaching, bending, and kneeling. Occasionally requires pushing/pulling, climbing, foot controls, balancing, and crouching and stooping. Medium strength demands include exerting 20-50 pounds occasionally, exerting up to 10-20 pounds frequently, or exerting up to 10 pounds constantly.

Mental Demands:
Frequently requires time pressures, frequent change of tasks, performing multiple tasks simultaneously, working closely with others as part of a team, and noisy/distracting environment. Occasionally requires irregular schedule/overtime and tedious or exacting work. Rarely requires emergency situations.

Americans with Disabilities Act Compliance

The City of Greenville is an Equal Opportunity Employer. To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions. Prospective and current employees should contact Human Resources to request an ADA accommodation.

Disclaimer

The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

Skills

CPRComplianceProcurement