Administrative Project Manager I

University Operations:

The University Operations division at UCF is committed to creating a supportive and welcoming environment for our faculty, staff, students, and the broader community. We take pride in delivering exceptional service, sharing our expertise, and upholding the highest standards to ensure a world-class campus experience. 

 

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The Opportunity:

University Operations is seeking an experienced Administrative Project Manager I to support strategic initiatives and priority projects across the division. This position serves as a key resource to executive leadership and the Chief of Staff by coordinating complex projects, managing governing document processes, supporting organizational priorities, and ensuring successful implementation of divisional initiatives.

The ideal candidate will possess strong project management, organizational, analytical, and communication skills and be comfortable working with diverse stakeholders across departments while balancing multiple priorities in a dynamic environment.

Responsibilities:

• Coordinate and manage strategic projects and division-wide initiatives supporting University Operations and Chief of Staff priorities.
• Develop and maintain project plans, timelines, milestones, deliverables, and implementation strategies.
• Monitor project progress, identify risks and dependencies, facilitate resolution of issues, and provide status updates to leadership.
• Coordinate the development, review, routing, maintenance, and periodic evaluation of governing documents, including policies, procedures, standards, and guidelines.
• Maintain document inventories, version control records, approval workflows, and review schedules.
• Support executive priorities through research, analysis, stakeholder engagement, meeting coordination, and preparation of executive briefing materials.
• Develop project dashboards, metrics, reports, and tracking tools to support organizational awareness and decision making.
• Compile and analyze data to identify trends, risks, opportunities, and progress toward strategic objectives.
• Collaborate with departments and university partners to ensure alignment and execution of divisional initiatives.
• Participate in special projects, committees, workgroups, and other initiatives supporting University Operations objectives.

Minimum Qualifications:

Bachelor's or Master's degree and 4+ years of relevant experience or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219(6).

Preferred Qualifications:

• Experience managing complex projects or cross-functional initiatives in higher education, government, public sector, or large organizations.
• Experience supporting executive leadership, chief of staff functions, or strategic planning initiatives.
• Knowledge of project management methodologies, tools, and best practices.
• Experience developing executive reports, dashboards, presentations, and briefing materials.
• Experience coordinating policy, procedure, or governance document management processes.
• Strong analytical, organizational, and problem-solving skills.
• Experience facilitating meetings and managing stakeholder engagement activities.
• Advanced proficiency in Microsoft Office 365, including Excel, PowerPoint, Teams, SharePoint, and Planner.
• Experience creating and maintaining project tracking systems, performance metrics, and reporting tools.
• PMP, CAPM, Lean, Six Sigma, or other project/program management certifications preferred.
  

Special Instructions to the Applicants:

• Position requires a valid Class E driver’s license. This position may involve driving to various locations on and off campus to conduct University business.
• The anticipated salary range for this position is $64,518- $81,243. The final salary will be determined based on the candidate's qualifications, experience, and internal equity considerations.
• All applicants must be authorized to work for any U.S. employer. Visa sponsorship is not available for this position, and the university cannot accommodate H‑1B transfers or employment-based visa processing for individuals currently sponsored by another employer.
• This role requires the successful candidate to work on-site at UCF as their primary work location. On-site presence is an essential function of this role.

Are you ready to unleash YOUR potential?

As a next-generation public research university and Forbes-ranked top employer in Florida, we are a community of thinkers, doers, creators, innovators, healers, and leaders striving to create broader prosperity and help shape a better future. No matter what your role is, when you join Knight Nation, you’ll play an integral role at one of the most impactful universities in the country. You’ll be met with opportunities to connect and collaborate with talented faculty, staff, and students across 12 colleges and multiple campuses, engaging in impactful work that makes a positive difference. Your time at UCF will provide you with many meaningful opportunities to grow, you’ll work alongside talented colleagues on complex projects that will challenge you and help you gain new skills, and you’ll have countless rewarding experiences that go well beyond a paycheck.

Working at UCF has its perks! UCF offers:

• Benefit packages, including Medical, Dental, Vision, Life Insurance, Flexible Spending, and Employee Assistance Program
• Paid time off, including annual and sick time off and paid holidays
• Retirement savings options
• Employee discounts, including tickets to many Orlando attractions
• Education assistance
• And more…For more benefits information, view the UCF Employee Benefits Guide.

Dive into our Total Rewards Calculator to discover the diverse selection available to you, giving you a glimpse into the benefits that together shape your comprehensive rewards package at UCF.

Unless explicitly stated on the job posting, it is UCF’s expectation that an employee of UCF will reside in Florida as of the date the employment begins.

Department

Facilities and Business Operations HR Business Center

Work Schedule

Monday - Friday, 8:00am - 5:00pm

Type of Appointment

Regular

Expected Salary

$56,030.00 to Negotiable

Job Posting End Date

11-03-2026-12-00-AM

The University of Central Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law.  The University maintains programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws.

As a Florida public university, the University of Central Florida makes all application materials and selection procedures available to the public upon request.  

UCF is proud to be a smoke-free campus and an E-Verify employer. 

For general application or posting questions, please email [email protected].

If an accommodation due to a disability is needed to apply for this position, please email [email protected].