Administrative Assistant

Position Title:  Administrative Assistant

Position Description:

A highly competent and responsible person to provide a variety of processing functions (to include payroll processing, accounts payable, invoicing customers, etc.), and provide general support to the CFO and owner for a mid-sized corporate office environment.  

 

Primary Responsibilities:

• Data processing of employee job cards, accounts payable invoices, and other accounting duties as assigned.

• Assist in the weekly payroll process for four (4) different companies on three (3) different platforms.

• Primary point of contact for all employees benefits related questions and concerns. 

• Assist in onboarding process for new employees including payroll requirements and benefit orientation. 

• Handle Reception Desk responsibilities including answering phones, address messages, check voicemail and email on a regular basis.

• Greet all visitors courteously and professionally.

• Administrative duties including filing, copying, scheduling.

• Administrative support for senior management

 

Critical Success Factors:

• Demonstrates professionalism and accountability.

• Proactively communicates effectively and efficiently.

• Friendly and outgoing.

• Team oriented with a strong work ethic.

• Strong organizational skills.

• Good problem-solving abilities.

 

Skills Required:

• Accounting experience processing transactions in a computerized accounting system. 

• Proficient in all Microsoft Office products.

• Strong written and verbal communication skills.

• Superior planning and organization skills.

• Experience running standard office equipment.