School Administrative Assistant-High School Alternative Campus #33-27

THE VACANCY: 
This recruitment is open and promotional, which means that all are welcome to apply and current employees in permanent positions are eligible to receive seniority credit and promotional placement once passing all exams.

There is currently one vacancy located at Early College High School (working 8 hours per day, 5 days per week, 11 months per year).*Spanish required

NOTE: The ability to speak Spanish is required for some locations. A bilingual proficiency exam is part of the examination process when there is a vacancy with that required skill. A 2.5% bilingual stipend would be added to the base pay at time of hire.
 
Please apply online at www.governmentjobs.com/careers/nmusd.

BASIC FUNCTION:
Under the direction of the Principal at an assigned Alternative Campus High School, oversee the front office activities of an assigned Alternative Campus High School; coordinate communication between the Principal's office and faculty, students, parents and outside organizations; provide clerical assistance to the Principal, staff and faculty as required; lead and provide work direction to the activities of classified staff;

MINIMUM QUALIFICATIONS:
EDUCATION AND EXPERIENCE:
Any combination equivalent to: graduation from high school supplemented by college-level coursework in business, office management or related field and three years increasingly responsible clerical or secretarial experience.

LICENSES AND OTHER REQUIREMENTS: 
Valid First Aid and CPR Certification issued by an authorized agency must be obtained within six months of employment.THE EXAMINATION:
Exam Weight
Supplemental Questions: Qualifying
Written/Oral Translation (English/Spanish): Qualifying where needed
Performance Exam: 5-minute typing at 50 net wpm and Computer Skills Test: Qualifying
Written Examination: 50%
Qualifications Appraisal Interview: 50%

The supplemental questions to the application will be reviewed and rated for certification. These questions are required at the time of application and are qualifying.

An eligibility list will be established for successful candidates which will be used to fill open positions during the life of the list.

Examinations and interviewing will likely be done virtually using different online/internet platforms that require video recording or conferencing capabilities, as well as access to a computer with an internet connection and basic Microsoft Office Suite Software.

The virtual computer skills examination including keyboarding performance examination is tentatively scheduled for week of Jan 12th. The virtual written examination is tentatively scheduled for the week of Jan 19th . The date of the virtual qualifications appraisal interview (oral exam) is tentatively scheduled for the week of Jan 26th . You will be notified by email, as indicated on your application, regarding your ability to participate in the examination phase of the recruitment.
 
Applications will be reviewed for minimum requirements. However, Newport-Mesa Unified School District reserves the right to hold a competitive screening based on the number of applications and the needs of the District.
 
If you elect to have Newport-Mesa Unified School District (hereafter, 'District') contact you via email regarding your application and the hiring process, please be aware that the District is not responsible for any contacts you may have blocked on your email service. Unclaimed emails to applicants are not the responsibility of the District. In an effort to allow our emails through your personal spam filter, you can try to add the domain @nmusd.us and @governmentjobs.com to your safe senders list. REPRESENTATIVE DUTIES: 
ESSENTIAL DUTIES:
Oversee the front office activities of an assigned Alternative Campus High School; coordinate communication between the Principal's office and faculty, students, parents and outside organizations.
 
Provide clerical assistance to the Principal, staff and faculty as required; scan and photocopy documents; prepare, type and distribute email and written communications to faculty, District and school staff.
 
Greet and provide information to students, staff and the public concerning school policies, procedures, actions, activities and schedules as appropriate; assist students and parents with the proper completion of forms and applications; review completed forms for accuracy and completeness; process forms and related materials.
 
Initiate and answer phone calls and take messages; provide information and assistance to students, teachers, parents and others regarding school functions and activities; assist with registration functions as assigned; schedule dates and assist with the completion of forms.
 
Assist students, staff and visitors regarding attendance issues; place and receive phone calls and accept notes regarding student absences; process and verify student absence information from parents and teachers; issue admission and tardy slips to returning students to assure accurate absentee reporting.
 
Maintain payroll for certificated, classified and other personnel; maintain accurate records of substitute teachers and accounts to be charged.
 
Request substitutes as required; assist in orienting substitute personnel; provide keys and instructional materials and maintain related records.
 
Collect and account for monies collected in conjunction with school activities and supplies including club accounts, ASB funds, yearbooks, field trips, grants, donations, restricted funds, donations, student activities, transportation and other fees in accordance with established procedures; prepare and make bank deposits.
 
Maintain accurate and current student emergency release information; oversee the release of students to authorized parents, guardians or approved individuals.
 
Lead and provide work direction to the activities of classified staff; assure compliance with established procedures; assist in setting work priorities.
 
Research, compile and verify a variety of information; compute statistical information for a variety of reports; process and evaluate a variety of forms and applications related to assigned functions; duplicate and distribute materials as needed.
 
Prepare and maintain a variety of data, records and reports related to office programs, financial activity, student information, personnel and assigned duties including permanent records, cumulative folders, transcript files and demographic information; assure accuracy and completeness of data, records and reports; establish and maintain filing systems.
 
Prepare purchase orders for various departments utilizing an assigned database; maintain records concerning assigned budgets; monitor assigned budgets and funds; identify appropriate products to procure as required; communicate with vendors and outside organizations to rectify shipping inaccuracies or issues.
 
Perform accounting and financial record-keeping duties to assure sound fiscal management of student body and school funds; assure compliance with applicable provisions of the California Education Code.
 
Receive, sort and distribute mail; open mail and compose responses independently as appropriate; prepare and distribute informational packets and bulk mailings as directed.
 
Operate a variety of office equipment including a computer and assigned software.
 
Administer basic first aid and screen ill or injured students as assigned in accordance with State laws and District regulations; call paramedics as needed.
 
OTHER DUTIES:
Perform related duties as assigned.

KNOWLEDGE AND ABILITIES: 
KNOWLEDGE OF:
Modern office practices, procedures and equipment.
Statistical record keeping techniques.
Correct English usage, grammar, spelling, punctuation and vocabulary.
Oral and written communication skills.
Interpersonal skills using tact, patience and courtesy.
Telephone techniques and etiquette.
District organization, operations, policies and objectives.
Basic first aid techniques.
Operation of standard office equipment including computer and assigned software.
 
ABILITY TO:
Perform a wide variety of clerical and secretarial duties to coordinate school office activities.
Perform public relations and communications services for the Principal.
Understand and follow oral and written directions.
Compose correspondence independently.
Complete work with many interruptions.
Work independently with little direction.
Establish and maintain cooperative and effective working relationships with others.
Type and input data at an acceptable rate of speed.
Learn, interpret, apply and explain rules, regulations, policies and procedures.
Operate a variety of office machines including a computer and assigned software.
Understand and work within the scope of authority.
Plan and organize work.
Train and provide work direction to others.
Work confidentially with discretion.
Plan and organize work.
Administer first aid.

WORKING CONDITIONS: 
ENVIRONMENT:
Office environment.
Constant interruptions.

PHYSICAL DEMANDS:
Dexterity of hands and fingers to operate a computer keyboard and other office equipment.
Sitting for extended periods of time.
Kneeling, bending at the waist, and reaching overhead, above the shoulders and horizontally to retrieve and store files and supplies.
Hearing and speaking to exchange information in person or on the telephone.
Seeing to read, prepare and assure the accuracy of documents.

HAZARDS:
Contact with blood and bloodborne pathogens.
Potential contact with communicable diseases.
Contact with abusive individuals.
 
 
Ewing Consulting, Inc. August 2016