Payroll Specialist II

Are you looking to accelerate your career without having to hide your authentic self - a place where you can be you? A career that’s making a bigger impact on the world?  At OneDigital, we are on a mission to help people do their best work and live their best lives.  From the services we offer to the way we show up for each other each day, we are fueling dreams, achieving big goals, and embracing each other’s truest selves.

We understand that pursuing a new job is a big deal.  Maybe you’re afraid you won’t fit in.  Well, here’s the good news.  For us, the days of “fit in to get in” are over and being different is not a barrier to getting ahead. Greatness comes in all shapes, sizes, colors, and experience levels. If you are looking for a people-first culture that is wired for growth, driven to serve, and totally committed to having your back, give us a shot. Your best life awaits.

Must be eligible to work in the United States without the need for work visa or residency sponsorship.

We kindly ask that external recruiters, agencies, and search firms do not contact our hiring managers or employees directly regarding open positions. All candidate submissions must go through our official application process and must be made aware to our internal Talent Acquisition team to verify candidate ownership.

 

Unsolicited resumes or candidate profiles sent to OneDigital without a prior signed agreement will be considered the property of OneDigital. In such cases, OneDigital reserves the right to pursue and hire those candidates without any financial obligation to the agency or recruiter.

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Job Summary

The Payroll Specialist for PEO clients will be responsible for accurately and timely processing payroll for multiple clients within a Professional Employer Organization (PEO) environment. This role requires a strong understanding of payroll regulations, excellent attention to detail, and the ability to manage multiple priorities in a fast-paced setting.

Responsibilities

* Process multi-state, bi-weekly, semi-monthly, and monthly payrolls for a diverse client base, ensuring accuracy and compliance with federal, state, and local regulations.
* Review and verify all payroll data, including hours worked, new hires, terminations, rate changes, deductions, and other payroll-related information.
* Calculate and process statutory and voluntary deductions, including taxes, benefits, garnishments, and 401(k) contributions.
* Reconcile payroll data and resolve any discrepancies or issues promptly.
* Communicate effectively with PEO clients and their employees to address payroll inquiries and provide accurate information.
* Assist with year-end payroll processing, including W-2 preparation and distribution.
* Maintain accurate and organized payroll records and documentation.
* Stay up-to-date on changes in payroll laws and regulations to ensure compliance.
* Collaborate with internal teams (HR, Benefits, IT) to ensure seamless payroll operations.
* Generate various payroll reports as needed for clients and internal analysis.
* Participate in special projects and initiatives as assigned.

Qualifications

* Minimum of 2-3 years of experience processing multi-state payroll, preferably within a PEO or high-volume environment.
* Strong understanding of federal, state, and local payroll tax laws and regulations.
* Proficiency with payroll software systems (e.g., ADP Workforce Now, Paychex, UKG)
* Excellent data entry skills with a high degree of accuracy and attention to detail.
* Strong analytical and problem-solving abilities.
* Exceptional communication and interpersonal skills, with the ability to interact professionally with clients and colleagues.
* Ability to work independently and manage multiple priorities and deadlines effectively.
* Proficiency in Microsoft Excel (e.g., VLOOKUP, pivot tables).
* High school diploma or equivalent required; Associate's or Bachelor's degree in Accounting, Finance, or related field preferred.
* Fundamental Payroll Certification (FPC) or Certified Payroll Professional (CPP) certification a plus.

Your base pay is dependent upon your skills, education, qualifications, professional experience, and location. In addition to base pay, some roles are eligible for variable compensation, commission, and/or annual bonus based on your individual performance and/or the company’s performance. We also offer eligible employees health, wellbeing, retirement, and other financial benefits, paid time off, overtime pay for non-exempt employees, and robust learning and development programs. You will receive reimbursement of job-related expenses per the company policy and may receive employee perks and discounts. To learn more, visit: www.onedigital.com/careers

OneDigital is an equal opportunity employer. Not only as a matter of standard, but to honor and celebrate our differences. We believe that the power of ONE starts with you. We are committed to cultivating and preserving a culture that celebrates diversity, insists on equity and inclusion, and connects us. Ensuring our people feel seen, valued, respected, and supported is fundamental to our core values and business goals.

OneDigital provides equal employment opportunities to all employees and applicants for employment regardless of their: veteran status, uniformed servicemember status, race, color, religion, sex, sexual orientation, gender identity, age (40 and over), pregnancy (including childbirth, lactation and related medical conditions), national origin or ancestry, citizenship or immigration status, physical or mental disability, genetic information (including testing and characteristics) or any other category protected by federal, state or local law (collectively, “protected characteristics”). A copy of the Federal EEO poster is linked here.

Pursuant to local Fair Chance Ordinances, we will consider qualified applications with arrest or conviction records for employment. For applicable candidates, the following ordinances are linked here to inform you of your rights as an applicant:

City and County of San Francisco

City of Los Angeles

County of Los Angeles

Employment decisions shall comply with all other applicable federal, state and city/county laws prohibiting discrimination in employment. OneDigital complies with all criminal history inquiry [or ‘ban the box’] laws in California, Connecticut, Colorado, Hawaii, Illinois, Maine, Maryland, Massachusetts, Minnesota, New Jersey, New Mexico, Oregon, Rhode Island, Vermont and Washington.

In short, we believe in hiring the most qualified applicant for the position, regardless of background.

This posting will remain live while OneDigital is actively accepting applications. Once candidates have been selected, the posting will be removed.

OneDigital understands the immense responsibility and opportunities provided by Artificial Intelligence. We utilize advanced Artificial Intelligence [AI] technologies to enhance our recruitment process. This includes using AI to filter candidates based on their qualifications and to rediscover potential candidates from our existing applicant pool. Our AI systems help us efficiently identify the best fit for our open positions, ensuring a streamlined and effective hiring experience. However, AI does not replace the humans in our process. If you have concerns about our use of AI, you may opt out where laws allow.

If you have questions about our hiring policies and practices, we would be happy to discuss upon receiving your application. We hope to welcome you to OneDigital and look forward to hearing from you.

Thank you for your interest in joining the OneDigital team!