Executive Scheduler and Administrative Aide (Legislative Senior Aide I, Grade N18)
Montgomery County Government
·3 days ago
- Salary
- $90k – $144k/yr
- Location
- 100 Maryland Ave Rockville MD 20850 USA, MD
- Department
- Administration
- Seniority
- Senior
- Source
- GovernmentJobs
Description
Please Note: The salary range above represents this position’s earning potential. The anticipated hiring range for this position will be $64,104 - $82,149, based on the candidate’s qualifications and experience.
WHO WE ARE LOOKING FOR
The Office of a Montgomery County Councilmember seeks a proactive, highly organized Executive Scheduler and Administrative Aide to manage a demanding legislative calendar, coordinate the central inbox, support staff recruitment logistics, and assist with an assigned policy portfolio. This position requires independent prioritization, meticulous follow-through, confidentiality, and sound judgment. The successful candidate protects time for Council and committee responsibilities and keeps requests, assignments, and interview processes moving without constant direction.
Key Responsibilities but not limited to:
- Manage and prioritize the Councilmember’s calendar, including Council sessions, committee work, policy briefings, community engagements, and strategic meetings.
- Evaluate invitations and competing requests; recommend acceptance, delegation, rescheduling, or decline under established office protocols.
- Prepare accurate daily and weekly schedules, briefing requests, meeting materials, contacts, travel details, and event logistics.
- Resolve routine scheduling conflicts, promptly communicate changes, and escalate consequential decisions to the Chief of Staff.
- Monitor the main inbox; triage constituent, agency, and stakeholder messages; delegate matters to staff by legislative portfolio or casework responsibility.
- Maintain correspondence and assignment trackers; monitor response deadlines, follow-up, and recurring concerns; escalate urgent or sensitive issues.
- Coordinate staff interviews, scheduling, candidate communications, interview notes, and follow-up under HR and office leadership protocols; maintain confidentiality and accurate records.
- Support an assigned legislative portfolio through research, briefings, correspondence, tracking, and occasional evening or weekend events; coordinate with legislative staff.
Education: Graduation from an accredited college or university with a Bachelor’s Degree.
Equivalency: An equivalent combination of education and experience may be substituted.
Preferred Qualifications
- Proven ability to organize competing requests, maintain accurate records, communicate clearly, exercise discretion, and meet short deadlines.
- Experience managing a complex calendar and executive correspondence for an elected official, senior executive, or other high-demand principal.
- Experience with shared inboxes, constituent correspondence, interview coordination, action tracking, and professional follow-up.
- Proficiency with Outlook, Microsoft Office, Google Workspace, virtual meeting platforms, and workflow tools; excellent proofreading, confidentiality, and judgment.
Application and Selection
Submit a resume, professional references, and a cover letter (one-page maximum) describing your interest and one specific example of managing competing executive scheduling, correspondence, or recruitment priorities. Explain your actions and results.
Finalists may complete a practical calendar, inbox-routing, interview-coordination, and proofreading exercise. Rolling review until filled; early availability for structured transition and cross-training is desirable.