Facilities Operations Assistant

Essential Utilities, Inc. delivers safe, clean, reliable services that improve quality of life for individuals, families, and entire communities.

Operating as the Aqua (water and wastewater services) and the Peoples and Delta (natural gas) brands, Essential serves approximately 5.5 million people across 10 states. We are committed to sustainable growth, operational excellence, a superior customer experience, and premier employer status - including a competitive and comprehensive benefits package as well as a commitment to career growth opportunities.

We are advocates for the communities we serve and are dedicated stewards of natural lands, protecting more than 7,600 acres of forests and other habitats throughout our footprint.

Our company is one of the most significant publicly traded water, wastewater service and natural gas providers in the U.S.

Are you looking for a great opportunity with Peoples? We  have an exciting opportunity for a Facilities Administrative Assistant reporting to the Manager of facilities and Security.

ESSENTIAL DUTIES:

• Responsible for mail services and coordination of daily operations
• Inspect, monitor, and report on janitorial services on the North Shore and maintain janitorial records across facilities portfolio.
• Acts as team contact during facilities related activities and events
• Performs administrative duties for facilities department as required including, but not limited to, tracking expenses and recording project specifications
• Confidentially support corporate access control policies by creating reports, ID badges, terminating access, and other duties as they arise.
• Maintain video surveillance program; to include extracting confidential data, add/remove end user monitoring, and ensure proper operation of cameras.
• Works independently from time to time as facilities representation in the event of an emergency at the North Shore location as well as support field employee dealing with facilities related emergencies at remote locations.
• Coordinates the processing of all departmental invoices and submits to Accounts Payable.
• Generates purchase orders by utilizing the SAP system.
• Maintains service and maintenance reports for all assets within the facilities portfolio.
• Organizes and maintains department files and records.
• Acts as facilities resource to handle a variety of trouble calls/tickets, determining service required, contacting multiple contractors, scheduling service and verifying completion of work.
• Prepare various monthly operational reports using SAP and Excel using data from various systems/technologies
• Provides miscellaneous clerical support, including mail delivery and the preparation of correspondence.
• Performs other assignments as required.

QUALIFICATIONS:

• High school diploma required (BA/BS degree preferred).
• 2-3 Years of related experience at an Administrative Assistant level in a fast-paced environment.

KNOWLEDGE, SKILLS AND ABILITIES:  

• Proficient in Microsoft Office (Email, Word, Excel, PowerPoint).
• Excellent written and verbal communications skills; communicate effectively. (clearly, concisely and professionally) with internal customers.
• Strong customer service skills.
• Ability to work well under pressure.
• Ability to work on multiple projects simultaneously and adapt to changing priorities in a fast-paced environment.
• A team player able to work effectively in a team fostered multi-tasking environment.

WORKING CONDITIONS/PHYSICAL DEMANDS:

• Perform sedentary work- exerting up to 20 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects, including the human body. Sedentary work involves sitting most of the time.

Essential Utilities, Inc., is an Equal Opportunity/Affirmative Action employer. Equal employment opportunity is provided to all employees and applicants for employment without regard to the following legally protected characteristics: race, color, religion, sex, national origin, age, pregnancy (including childbirth and related medical conditions, including medical conditions related to lactation), physical or mental disability, covered-veteran status, genetic information (including testing and characteristics), sexual orientation, gender identity or expression or any other characteristic protected by applicable local, state or federal law.
Essential Utilities is committed to providing reasonable accommodation to individuals with disabilities.  If you have a condition that may prevent you from applying for a job online or need to request an accommodation during the interview process, please call (1-877-271-9012).  
To maintain the integrity of the recruitment process and to avoid real or perceived conflicts of interest due to employment and/or assignment of family members and personal referrals, specific guidelines apply to the hiring and assignment of these individuals including, but not limited to:

• Family members cannot result in a supervisor/subordinate reporting relationship
• Family members cannot work in the same department.