Admissions Assistant

Regis Jesuit High School is seeking an Admission Assistant to begin immediately. The Assistant is responsible for the management of tasks related to projects specific to the Admissions Department . Additionally, this position provides clerical support to the Admissions Office and corresponding administrators. The ideal candidate will be able to assist Spanish-speaking families through the admissions process.The position is a 24-hour per week position during the school year, with occasional hours in the summer.The starting hourly rate is $27/hour with previous experience taken into consideration, and full benefits are available. To learn more about working at Regis Jesuit High School, please click here. 

Essential Job Functions

• Professionally represent the mission and programs of RJHS with integrity
• Manage process and correspondence of acceptance packets
• Manage registrations for Entrance Exam, 7th Grade practice exam and other admissions events
• Assist Director of Admissions in running parent informational meetings
• Conduct parent tours of school and participate in school fairs
• Assist Director of Admissions with marketing strategies, program implementation, consulting on admissions decisions and assisting on recruiting visits
• Co-coordinate open house, entrance exams and interviews
• Assist in preparation for events:
  • Organize registration information.
  • Organize catering
  • Manage rentals/providers if needed
  • Print name tags and signage as needed
  • Manage stationery for the Admissions Office, ordering and storing
  • Manage Christmas Cards process for the Admissions Office
  • Provide support for other RJ events, as needed

Administrative Support:

• Schedule appointments for the Admissions office
• Direct mail for the Admissions office and process applicant documentation
• Consult with prospective families on phone, email and in person
• Create and maintain Admissions files.
  • Track, follow-up and collect missing information for applications (transcripts, recommendations, etc.).
• Manage FinalSite Enrollment Program
  • Post material to the website, as needed
  • Track, process, and develop reports throughout the year.
  • Manage the software update and effectiveness
    • Process Inquiries and Application Materials
    • Online Event registrations
    • Event registration rosters
• Manage flow of student data from admissions office to requisite school and advancement offices.
• Assist the Assistant Directors of Admission with weekly communication through FinalSite
• Manage communication with new families, mailing of viewbooks
• Manage the Admissions weekly meeting agenda
• Manage international student documentation and Visa processing with Registrar
• Oversee payments for events and refunds related to entrance exams and/or tuition deposits
• Maintain and monitor inventory
• Perform any other duties requested by the Director of Admissions and provide support to Asst. Directors of Admissions.

Requirements (Education, Experience, Required/Preferred Skills)

• Spanish speaking preferred 
• Exceptional Computer Skills, including, but not limited to:
  • Word (required), Excel (required), SchoolAdmin Admissions Software (preferred), Blackbaud Database (AO & EE and ON products) (preferred)