Administrative Assistant

ADMINISTRATIVE ASSISTANT

Pro Bono Program, Center for Social Justice

Class: Level 1 / Class 1615 / Non-Exempt / Limited/Part-Time (0.25 FTE) / Represented / Hybrid/In-person (onsite requirement of at least 2 days per week, more depending on department needs)

Anticipated Hiring Rate: $25.00-$27.81/HR

THE ROLE and RESPONSIBILITIES

The Administrative Assistant is responsible for a variety of administrative and clerical duties pertaining to the operation of the Pro Bono Program. The position is part of UC Law SF’s Center for Social Justice and reports to the Director of the Pro Bono Program under the Associate Dean for Experiential Learning. Typical duties and responsibilities include, but are not limited to, the following:

• Compile and maintain records of pro bono placements with legal non-profits;
• Communicate effectively, professionally, and promptly with student participants and pro bono placement organizations in person, by phone, and via email, including through listservs;
• Organize and frequently update available pro bono opportunities;
• Calculate accrued student pro bono hours using an online program and communicate totals to students and other departments;
• Maintain the confidentiality of program information;
• Provide accurate and detailed program information to interested students;
• Create and update distribution lists of specified professional and student groups;
• Review and correct information about available programs on the school website and intranet;

• Assist with event planning, including promotion, RSVP tracking, logistics, and day-of, in-person event coordination;
• Must work in-person on Tuesdays and Wednesdays from 12:00-2:00 pm to assist with events. All remaining hours may be worked on the days of the week, times, and location that best align with your schedule.
• Perform other related duties and responsibilities as assigned.

REQUIREMENTS
EDUCATION AND EXPERIENCE

• High school or equivalent;
• Demonstrated experience with administrative support.

DESIRED KNOWLEDGE, SKILLS & ABILITIES

• Proficiency creating, editing and utilizing spreadsheets, databases, data entry and online applications;
• Proficiency with Microsoft Word, Excel and Outlook;
• Eagerness to work with students and the community, and effective, pleasant and professional written communication in writing to a diverse population;
• Excellent organizational skills;
• Excellent interpersonal skills;
• Demonstrated ability to prioritize, exercise initiative, and apply sound judgment while maintaining accuracy;

• Must be comfortable effectively executing numerous projects in a fast-paced environment.

THE HIRING PROCESS

This position has been designated as “sensitive” and requires a pre-employment background check.

Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please contact Human Resources if you require a reasonable accommodation to apply for a job. Examples of reasonable accommodation include making a change to the application process, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

WHAT TO EXPECT

Applicants who meet the position requirements will be competitively evaluated to identify the individuals whose breadth and depth of experience and education most closely relate to the stated requirements and the needs of the College. Depending on the quality and number of the applications received, only the better qualified applicants may be contacted for an interview. The position is open until filled.

The skills listed above are comprehensive, and we understand there are great candidates who possess only a subset of those skills, or who have other important skills. If you match some of these skills, please do not hesitate to apply.

UC Law SF is an equal opportunity employer. UC Law SF strives to provide a diverse and inclusive educational environment that fosters cultural awareness, mutual understanding and respect. UC Law SF is interested in candidates who will contribute to diversity and equal opportunity in higher education through their teaching. Qualified women and members of underrepresented minority groups are strongly encouraged to apply.