Part Time Administrative Assistant, Office for Family Life and Spirituality

Description

Company: Diocese of San Diego

Location: 3888 Paducah Dr, San Diego, CA 92117

Reports to: Director of the Office for Family Life and Spirituality

Employment Type: Part Time (15 - 19 hours per week, Five hours/day 3-4 days/week. Occasional Saturdays and weekday evenings required, with adjustable hours to compensate.)
FLSA Status: Non-Exempt

Salary Range: $20 - $23/hr.

Position Overview

The Administrative Assistant provides support in the day-to-day operations of the mission and ministry of the diocesan Office for Family Life & Spirituality.  

Primary Responsibilities

• Performs clerical/secretarial duties for supervisor and staff. 
• Maintains inventory of supplies (i.e. stationary, books, fliers, etc.) and orders supplies, as needed.
• Manages registrations in our database and communicates positively with engaged couples attending our marriage preparation programs. 
• Helps maintain Flocknote database.
• Prepares manuals and packets of information for presentations and workshops. 
• Provides hospitality and helps set up for various events. 
• Makes deposits and check requests, and pays invoices.
• Collaborates and works as a team with other Family Life Office staff, including regular communication with supervisor. 
• Responds efficiently to emails and phone calls with patience, compassion, and pastoral sensitivity. 
• Sorts and processes incoming mail. 
• Relieves main Pastoral Center receptionist, as needed.
• Stays organized by maintaining an extensive and running “to-do list” and being able to prioritize and keep track of multiple tasks with different end dates.
• Other duties as assigned.

Requirements

Religious Requirements

• Active, practicing Roman Catholic.
• Thorough knowledge and familiarity with the organizational structure and practices of the Roman Catholic Church and its diverse members.

Knowledge & Skills

• Excellent communication skills
• Demonstrated spiritual and emotional maturity
• Self-motivated and energetic; able to take initiative
• Strong organizational skills, including time management, planning, attention to detail, budgeting and ability to balance multiple projects at a time
• Bilingual/Bi-literate (English/Spanish) required
• Proficient with (or at least the ability and initiative to learn quickly!) Microsoft Office and Google suites, along with other cloud-based software.

Education & Experience

• Bachelor’s degree preferred
• At least one year’s experience with admin and office procedures preferred

Physical Demands

While performing the duties of this job the employee is regularly required to be in an office at a computer workstation and access information from a computer and use a telephone. The employee is also regularly required to perform moderate manual labor including frequent bending, walking and lifting and/or moving up to 50 pounds. The employee is required to be mobile to, from, and within the pastoral center, as well as maneuver throughout the facility to attend meetings, briefings, and other work-related events. The employee will be required to conduct trips to, from, and within various city and county-wide locations to attend meetings or events.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Please note this position description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

The Diocese of San Diego is committed to creating a diverse and inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, gender, national origin, genetics, disability, age or veteran status.