TEL Training Assistant - (Librarian/Archivist Assistant 2)

Librarian/Archivist Assistant 2
TEL Training Assistant
Tennessee Department of State 
Tennessee State Library & Archives 
Planning & Development 

Mission: The mission of the Office of the Secretary of State is to exceed the expectations of our customers, the taxpayers, by operating at the highest levels of accuracy, cost-effectiveness, and accountability in a customer-centered environment.  

Supervisor: Librarian 3 -Tennessee Electronic Library Administrator 

Duties/Responsibilities: 

• Conduct training for librarians, teachers, and students in-person or virtually as scheduled. 
• Serve as TEL’s primary contact for training planning, implementation, and logistical support. 
• Prepare materials for training activities including PowerPoint presentations, short training videos, and handouts. 
• Present at conferences and librarian/teacher workshops on TEL resources. 
• Track, analyze, and report data on trainings. 
• Establish partnerships with libraries, school districts, and other educators through various forms of outreach, including social media, conferences, email campaigns, etc. 
• Creating an evaluation mechanism to determine the effectiveness of the training and to identify potential training topic additions. 
• Update TEL and TEL4U websites as directed.  
• Update TEL Academy, TEL’s asynchronous training platform, as resources are updated.  
• Perform other duties as assigned. 

Minimum Qualifications: 
Education and Experience: 

• Bachelor’s degree or equivalent experience.  
• Have a minimum of 1 year of experience in providing training for education or library organizations. 

Knowledge and Abilities: 

• Excellent presentation/training skills. 
• Overall knowledge of general library practices. 
• Expert ability in using Microsoft Word, PowerPoint, and Excel. 
• Working knowledge of video conferencing platforms. 
• Communicate effectively with diverse groups and individuals with strong interpersonal, verbal and written skills. 
• Strong organizational skills, including the ability to establish priorities, follow project timelines and meet project deadlines. 
• Possess strong attention to detail. 
• Ability to maintain workflow with multiple interruptions. 
• Ability to work unsupervised in a conscientious manner. 
• Ability to work collegially as part of a team. 
• Ability to work in an environment with books and materials that contain dust and other allergens. 
• Ability to travel throughout the state as needed. 

Physical Requirements:

• Physical demands include ability to lift and carry boxes, ledgers, books, and other items weighing up to 40 pounds; pushing and maneuvering utility and book carts through stack aisles and carpeted areas; frequent bending, squatting, and reaching to retrieve and reshelve items from bins and shelving units; standing and walking for extended periods up to 4 hours at a time. 

Health, Safety, and Collections Security:

• Possess ability to simultaneously utilize telephone and computer system for extended periods. 
• Possess ability to sit for long periods. 
• Assist the organization to create a safe and healthy work environment by working safely with the equipment provided. 
• Follow instructions given for health and safety purposes and immediately report any unsafe working practices or hazardous working conditions. 
• Take whatever measures are necessary to protect the collections from loss, mutilation or theft.