Payroll Analyst - Leaves

Key Responsibilities

• Monitor, track, and process employee leaves, including FMLA, maternity, parental, administrative, military, special, personal, paid, and unpaid leaves.
• Process leave requests in accordance with applicable state and local requirements, including the Chicago Paid Time Off Ordinance.
• Maintain accurate documentation and employee leave records.
• Collaborate with Leave Management, Human Resources, Benefits, Employee Services, HRIS, and other departments to ensure accurate leave administration.
• Update leave records resulting from promotions, transfers, new hires, PTO adjustments, leave-bank grants, and other employee changes.
• Review and verify payroll transactions and related leave records for accuracy and completeness.
• Prepare and review reports related to leave usage and payroll adjustments.
• Enter leave information into time-and-attendance systems as necessary.
• Calculate leave usage, payroll adjustments, deductions, and payments.
• Research confidential employee records and resolve discrepancies involving leave balances or usage.
• Prepare employee communications, correspondence, and reports related to leave requests.
• Respond to employee and department questions regarding leave administration.
• Support payroll projects and administrative assignments as needed.

Qualifications

• Associate’s degree from an accredited college or university, preferably in Accounting, Finance, Business Administration, or a related field.
• At least 3 years of experience in payroll, accounting, or auditing.
• An equivalent combination of education and experience may be considered.
• Knowledge of payroll processing and employee leave administration.
• Strong knowledge of applicable leave requirements, including FMLA, ADA, state, and local leave mandates.
• Experience with PeopleSoft HCM, WorkForce, or similar payroll/timekeeping systems preferred.
• Payroll certification such as FPC or CPP preferred.
• Strong verbal and written communication skills.
• Excellent organizational and attention-to-detail skills.
• Ability to manage multiple priorities and meet deadlines.
• Ability to maintain confidentiality and appropriately handle sensitive employee and payroll information.
• Ability to work independently and collaboratively.
• Proficiency with Microsoft Office 365, including Excel, Word, PowerPoint, and Outlook.