Asset Move Project Manager II (Relocation PM)

Position Description:

This position will be responsible for the management of required Furniture, Fixtures, and Equipment (FF&E) for all new, renovated and swing space projects which includes programming, specification, drawing review, budget tracking, procurement coordination, scheduling with the construction team, installation, and punch list activities. It also involves move management for all projects including move scope creation, bidding, analysis of bids, budget tracking, move coordination and scheduling, onsite move oversight and punch list activities to ensure complete functional occupancy of new and renovated buildings. Responsibilities will include:

Furniture/Equipment/Relocation Project Management Services with emphasis in FF&E selection, procurement coordination and purchasing for all areas as identified to provide the FF&E and move-in/relocations management services. Responsibilities include strategic oversight of all FF&E programming, budgeting, FF&E quotes and procurement, FF&E Scheduling and Installation, Pre-move, Move, and Post move coordination, and Close-out phase activities for specified assigned projects. Services shall be provided at the direction of the Client Project Director and the Manager of Relocation Project Management team.

Coordinate with Procurement to manage the purchasing of all FF&E using best-value and/or low bid public contracting.

Work with the Client Project Director, Project Architects (A/E) team, Manager of Relocation Project Management team, and team to identify project scope, budget, schedule, and FF&E requirements.

Create an FF&E Budget for each project and provide budget validation at key project milestones.

Attend weekly project meetings to work with project team including Project Architects (A/E), Project Managers, contractors to ensure the preparation of accurate FF&E specification, furniture layouts and FF&E lists of both new and reuse of existing furniture.

Review all programming, design and construction documents and work with the A/E to ensure electrical/data/infrastructure/utility requirements/anchoring details are coordinated between the various FF&E vendors to ensure proper functionality for new and relocated FF&E. 

Coordinate the IT equipment with the Technology Project Manager for budget, scope, procurement and installation of all IT equipment. 

Work closely with the Client Project Director and project team to ensure project FF&E and Move budget and schedule are met.

Coordinate and procurement of specialty contractors or movers for delivery, installations, and/or connections not covered by the FF&E vendors.

Work closely with Asset Management Team to coordinate all asset tagging of new FF&E and disposition of surplus FF&E prior to demolition/renovation of existing buildings.

Arrange for the unlocking and re-securing of all areas requiring access by furniture installers and movers during the Pre-Move, Move, Installation and Post Move/Close-Out Phases.

Coordinate the transfer of FF&E Keys and keying plans to site facilities upon occupancy.

Maintain all FF&E, move management, moving and storage related documents.

Coordinate the project close out efforts, for the FF&E and Move services portion of the project.

Provide project status reports and other information as requested to Manager of Relocation Project Management team.

Minimum Required Qualifications:

A four-year college degree from an accredited college or university in the areas of Architecture, Interior Architecture, Interior Design, Construction/Project Management, Planning, Facilities Management or related area required.

7 - 10 years of project management and coordination experience in fields related to Move/Relocation Management, Project Management, Interior Design, Facilities Management, or Coordination/Procurement of Furniture, Fixture and Equipment. In lieu of a four-year college degree, 11 - 14 years of relevant experience is required.

Ability to read architectural and furniture drawings.

Knowledge of furniture and equipment specifications and procurement.

Flexibility to work at any of the Clients site locations.

Strong written and oral communication, organizational, and interpersonal skills.

Proficiency in Microsoft Office, Adobe Acrobat and/or Bluebeam software.

Preferred Qualifications: