Rental Owner Services Coordinator

Copper Mountain Resort is a vacation destination located 75 miles west of Denver, Colorado in the heart of the Rocky Mountains. Three vibrant, pedestrian-friendly village areas host lodging, retail outlets, restaurants, bars, and family activities. During the winter months, Copper's world-class terrain offers skiing and riding for all ages and abilities. Each summer, the mountain transforms into a playground for hikers, mountain bikers, and anyone seeking a genuine Colorado experience. Copper Mountain Resort is also home to Woodward Copper action-sports camps, programs, and training facility.

Job Title: Rental Owner Services Coordinator

Job Status: Year Round Full Time

Compensation and Benefits:

• Compensation: Proposed hiring rate of $2,222.46 to $2,330.77+ biweekly amount, actual pay will be adjusted based on experience.

  • Plus commissionable sales opportunities

• Benefits: This position is eligible to enroll in company subsidized medical, dental, vision, flexible spending, HSA, life/disability options; season pass for employees/dependents and privileges at several other resorts. Several discount programs (i.e. food & beverage, retail/rental, tickets, etc.) also available.

Job Summary:

ROS Coordinators work as effective intermediaries between individual homeowners and Copper Mountain to provide effective and responsible management of properties under our management services.

ROS Coordinators are responsible for the consistent delivery of outstanding service, expeditious follow-through and high quality communications with the Copper Mountain homeowners who are our customers via our short-term rental management and/or property management programs.

ROS Coordinators meet or exceed established sales goals while maintaining current inventory to grow the Copper Lodging rental inventory.

All tasks, decisions and activities undertaken by Coordinators must be conducted within the framework of our existing agreements with individual homeowners with a focus on maintaining a mutually beneficial relationship for all parties.

Coordinators are charged with being professional and effective "point people" offering support, resources, assistance, service and communications to individual homeowners and work as a liaison between our homeowners (including individual owners and HOA Boards) and the multiple Copper Mountain departments, other internal resort operations and external vendors involved in the property management and rental management services we provide.

Essential Duties and Responsibilities:

• Respond quickly, effectively and accurately to all contact by Homeowners.

• Expeditious follow-up and resolution of Homeowner queries, complaints, comments or other issues with relevant departments within Copper Mountain and/or external parties as required.

• Establishing, maintaining and/or improving, where required, a solid working relationship with all Homeowners through providing excellent service in the management of their property.

• Ongoing communication with Homeowners via a variety of media including telephone, e-mail, written correspondence and meeting in person.

• Actively assist Homeowners in taking measures to improve their unit.

• Accurately maintaining Homeowner files and other relevant data bases, filing systems and information sources (hard copy and electronic) to ensure all records are current.

• Inspecting individual properties and common areas of properties when directed and prior to Homeowner arrivals.

• Liaising with Homeowners in relation to their unit’s rating designation and working with Homeowners to initiate improvements, refurbishment projects as required.

• Reviewing and rate properties, if appropriate, following the completion of improvement projects (including ensuring the change of status is communicated to all relevant departments within the resort).

• Act at all times as an advocate for the Homeowner.

• Assist with preparation, production and delivery of high quality communication with individual owners, Homeowner Associations (HOA), strategic partners and outside vendors via a variety of media. Communications pieces will include newsletters; mass mailings; dedicated owner website; project progress reports; rental management strategies; lodging industry trends and Copper Mountain Resort and Powdr operations/strategic direction and programs.

• Display outstanding negotiation and conflict resolution skills to turn challenges into opportunities while finding creative and mutually beneficial solutions to issues.

• Have a clear understanding of all contracts and agreements under which ROS is obligated to operate.

• Assist with all special Homeowner programs, value-add strategies and owner events.

• Assist with mixed management responsibilities, online management, manual entries and any other mixed management needs that may come up with this program.

• Coordinator will have a strong sales focus and a proven ability to meet and exceed established goals. Retention and sales must be balanced, both being performed with exceptional levels of services.

• Coordinator will handle all aspects of processing new owners and new inventory acquired; contract execution, unit and owner setup in the appropriate system, Unit Status Sheets issued, accounting documentation, inventory variance tracking, telephone setup, making owner calendar reservations, composing and sending welcome letters with fully executed contracts, introduction and hand-off of owner to Service Coordinator.

• This role must be nimble and adapt to all the new programs that we institute.

• Assist in other areas of the ROS office, Lodging Division and/or Resort Operations as directed.

• Understand and be able to clearly communicate regarding homeowner statements.

Other Duties as Assigned:

• This job description is an overview of the scope of responsibilities for this job and is not intended to be an inclusive list of job tasks and expectations. With the evolution of POWDR-Copper, the responsibilities of this position may change. The job must be prepared to accept new responsibilities and transfer others.

• Functions as an ambassador of Copper Mountain, modeling and sharing the Copper “culture” with our guests and employees. Upholds the most professional image. Continually strives to exceed our guest’s expectations and create memories for our guests and staff.

• All Leadership team members are expected to participate in the company’s Front Line Assist program to assist in operations as needed, as well as to participate in Leadership events such as meetings, required trainings, and participating in employee dinners/events

Personal Attributes:

• Is honest and has the highest integrity

• Is able to handle and manage confidential information

• Professional appearance. Adheres to all grooming guidelines

• Negotiation and conflict resolution skills

• Has initiative and the ability to work independently

• Follows established policies and procedures

• Is supportive of Core Values

• Sets the example for others and is above reproach

• Is comfortable to challenge policies and procedures, but once established, is supportive of those rules.

• Is organized in tasks. Sees projects through to the finish. Has good follow-through and makes it a habit of getting back to people on issues.

• Is able to multi-task and change task direction “on the fly”

• Can handle fast paced, potentially high-pressure environment

• Is flexible with hours and days of work

• Is able to work any hours of the day, any days of the week

• Prioritizes and re-prioritizes personal time and work, to have good balance in life

Basic Requirements:

• Must be able to lift and carry items up to 50 lbs.

• Must be at least 18 years old.

• It is important to understand that this position will require varied working hours that may include evenings, weekends, early mornings and some long days.

• Reasonable fitness is required in order to move about the property and individual buildings/units easily during all weather conditions.

• Due to the sensitive nature of this position, a criminal background check will be conducted after position is accepted. This background check will be done in accordance with standards enacted under the Fair Credit Reporting Act.

Preferred Experience and Special Skills:

• High School diploma is required.

• A College or University degree or diploma in Hospitality/Lodging; Property Management; Resort Operations; Communications; Business or related field is desired.

• Proven, validated experience/performance in any of the above (or closely related) fields will be considered.

• Professional certification in any of the above fields is strongly desired.

• Proven experience in Property Management; Homeowner Relations; Hospitality/Lodging Operations, Sales and/or Customer Service experience strongly recommended.

• Proficiency in Microsoft Word, Excel, Office and Outlook Programs is essential.

• Strong working knowledge of Visual One (V1) or other property/rental management systems

Position was originally posted on August 24th. This position will be posted and accepting applications until Wednesday, September 2nd

POWDR-Copper Mountain, LLC is an equal opportunity employer and that race/color/religion/sex/sexual orientation/gender identity/national origin/disability/protected veterans or any other applicable status protected by state or local law, are not taken into account in any employment decision. We offer competitive benefits, employee housing, and a unique work atmosphere. All of our job opportunities are located at Copper Mountain Resort in Summit County, Colorado. 90 miles west of Denver, we are situated in the heart of Colorado's playground. All candidates must fill out an application to be considered for employment.

Can you see yourself here- Apply now!