Executive Assistant I

A Career at HARMAN

As a technology leader that is rapidly on the move, HARMAN is filled with people who are focused on making life better. Innovation, inclusivity and teamwork are a part of our DNA. When you add that to the challenges we take on and solve together, you’ll discover that at HARMAN you can grow, make a difference and be proud of the work you do every day.

Introduction: A Career at HARMAN Lifestyle

We’re a global, multi-disciplinary team that’s putting the innovative power of technology to work and transforming tomorrow. As a member of HARMAN Lifestyle, you connect consumers with the power of superior sound.

• Contribute your talents to high-end, esteemed brands like JBL, Mark Levinson and Revel
• Unite your passion for audio innovation with high-tech product development
• Create pitch-perfect, cutting-edge technology that elevates the listening experience

About the Role

The Executive Assistant provides administrative and operational support to BU Leadership and Product Management teams, helping ensure the smooth and efficient execution of daily business activities. This role is responsible for coordinating executive schedules, business travel, meetings, events, and routine administrative processes while supporting collaboration across multiple functions. The ideal candidate is organized, detail-oriented, service-minded, and able to manage multiple tasks in a fast-paced environment. In this role, you will report to SVP & GM, Head of Global Product Strategy.

What You Will Do

All BU Leadership & Product Management Teams Support

• Provide comprehensive administrative support to all BU leadership teams and Product Management teams, ensuring efficient day-to-day operations.
• Coordinate business travel arrangements, including visa applications, invitation letters, reimbursement, and related logistics.
• Assist with employees onboarding and offboarding activities.
• Maintain/update Department monthly reports.
• Coordinate sample shipments and logistics support as needed.
• Ad hoc Requests

Meeting, Event & Operational Facilitation

• Support internal and external meetings, workshops, and company activities (e.g., EMT Meeting, Townhalls, Annual Dinners, BU Workshops, CoA Meetings).
• Coordinate administrative processes, including PR/PO/GR processing and company chop applications.
• Ad hoc activities

Cross-functional Coordination

• Partner with Administration, HR, Finance, and IT teams to support company initiatives (eg. Dept 5S, employee engagement activities, asset maintaining).
• Ad hoc Requests

What You Need to Be Successful

• Bachelor's degree or equivalent experience.
• 2+ years of experience supporting Director, VP, or General Manager level executives in a multinational environment.
• Strong project coordination and organizational management skills.
• Ability to handle confidential and sensitive information with discretion.
• Exceptional attention to detail and follow-through.
• Proven ability to work independently and anticipate business needs.
• Experience coordinating international travel, events, and executive meetings.
• Advanced proficiency in Microsoft 365 tools including Outlook, PowerPoint, Excel, Teams, and Copilot.
• Good verbal and written communication skills in both English and Chinese.
• Champion a better, faster and simpler way of doing things.

What We Offer

• Access to employee discounts on world-class products (JBL, HARMAN Kardon, AKG, and more).
• Extensive training opportunities through our own HARMAN University.
• Competitive wellness benefits.
• “Be Brilliant” employee recognition and rewards program.
• An inclusive and diverse work environment that fosters and encourages professional and personal development.

HARMAN is proud to be an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.