Graduate Assistant, Dell Medical School

Job Posting Title:

Graduate Assistant, Dell Medical School

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Hiring Department:

Department of Neurology

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

19

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FLSA Status:

Non-Exempt from FLSA

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Earliest Start Date:

Sep 14, 2026

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Position Duration:

Expected to Continue Until Aug 16, 2028

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Location:

UT MAIN CAMPUS

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Job Details:

Purpose

We are seeking reliable and detail-oriented student workers to assist with organizing and standardizing faculty curriculum vitae (CVs). This role provides an opportunity to gain experience in data standardization, data entry, and data management while utilizing AI tools. Students will review CVs, extract and process data, ensure accuracy and consistency, and validate data. This role requires strong attention to detail, independence, and a willingness to learn.

Responsibilities

Collaborate and Learn:

• Work closely with the faculty affairs team and Information Technology Project Manager.
• Receive directed training on medical faculty CVs, data entry standards, CV normalization application, and AI Tools.
• Share observations and insights to refine workflows and tools.

Review and Organize Data:

• Analyze and support migration of faculty CVs to identify and extract information.
• Standardize CV data into a consistent format based on established guidelines.

Utilize AI Tools and Processes:

• Work with AI tools to streamline data processing and normalization.
• Follow prompts and workflows or contribute to improving prompts to enhance accuracy.

Quality Assurance:

• Validate processed data for completeness, accuracy, and consistency.
• Identify and address any inconsistencies or errors with faculty CVs and the CV normalization application and provide feedback to enhance user experience.

Coordination:

• Serve as the single point of contact (POC) for the student team; coordinate meetings, collect general questions, consolidate issues, and route them to the manager for resolution.
• Maintain an issue/decision log (e.g., Smartsheet/Sheets), track items to closure, and ensure consistent documentation.
• Monitor and report progress against weekly targets and project milestones.
• Note: This is a coordination function only; all student workers report directly to the manager.

Required Qualifications

• Enrolled as a UT Austin graduate student.
• Strong attention to detail and a high level of accuracy.
• Ability to work independently and manage deadlines effectively.
• Computer proficiency (e.g., word processing and spreadsheets).
• Experience using various AI tools and working with custom prompts.
• Strong organizational and analytical skills.
• Consistent and reliable work ethic.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

• Experience working with technology, particularly AI tools.
• Familiarity with academic CVs.
• Research experience or knowledge a plus.
• Familiarity with working with Adobe Creative Suite
• Familiarity with using AI tools such as ChatGPT, Claude, or Gemini and prompt engineering.
• Understanding of software development process and agile delivery method.
• Understand structured data such as JSON.
• Willingness to learn and adapt to new processes.

Salary Range
$18.00 Hourly

Working Conditions

• Repetitive use of a keyboard at a workstation

Required Materials

• Resume/CV

• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Please make sure you meet all the required qualifications and you can perform all of the essential functions with or without a reasonable accommodation.

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Retirement Plan Eligibility:

Students in this position may choose to enroll in the UTSaver voluntary retirement programs.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.